Open Stirling: Open Access Publishing and Research Data Management at Stirling Monday 25 th March 2013 Michael White, Information Services STORRE Co-Manager/RMS Project Team

 A version of the item freely available at the point of use ◦ Green Open Access  Alongside traditional publishing, a copy of a version of the publication is made freely available in an Open Access Repository (subject to Publisher Policies)  “Self-archiving” ◦ Gold Open Access  Pay the publisher to make the Published version of the paper free to end users  Open Access or Hybrid Journals ◦ Increased visibility and availability of Open Access research outputs maximises research impact and increases citations  Citation advantage varies from 25% - 250% by discipline and year

 STORRE: Stirling Online Research Repository  The University’s Open Access Institutional Repository  For making copies of Research Outputs of University staff freely available on the web – Green OA ◦  Aim : ◦ Promote University of Stirling research ◦ Make our research more widely and easily available  Publication record in STORRE includes: ◦ Persistent URL (Handle), Full Citation, DOI (link), Other link(s) to Publisher version, Licence ◦ Link to Full Text/Request a copy  University Policy requires all Journal Articles to be submitted to repository after acceptance for publication

 Stirling’s new Research Management System ◦ Web based system for Managing and Recording Research Activities and Outputs of University’s Research Staff ◦ Supports entire research life-cycle ◦ Links (different types of) data together ◦ Data used to generate CVs, populate RMS Public Web pages and Internal/Exporting Reporting  Accessed via the Portal ◦ “Working at Stirling” and “Research” tabs ◦ Public Web:  Pre-populated with a range of legacy data ◦ Individual Researchers are responsible for ensuring all their information is complete and accurate  RMS and STORRE are tightly integrated ◦ RMS is now primary place for Publication data entry and management

 Major function of RMS is a Publication Database ◦ Bibliographic data for all Publications by Stirling’s Researchers ◦ Publication Records have fields to indicate:  If article has been published in Gold OA Journal or OA in a Hybrid Journal  Amount paid in OA charges  And link to Publisher (OA) version  Via DOI and explicit URL

 Full-text of Author’s final version post refereeing can be attached to RMS record for export STORRE

 Library staff validate and supplement bibliographic metadata  If full text attached for Green OA via STORRE, Repository Librarian will: ◦ Check Publisher’s OA policy via SHERPA Romeo:   Green OA permitted, version, rights statements, publisher links, embargo requirements... ◦ Set embargo dates in RMS  Permanent embargo used where Publisher Policy does not allow Green OA

 Green OA Publications automatically exported from RMS to STORRE on a nightly basis  Embargoes handled automatically in STORRE  Bibliographic record freely available but no direct link to Full Text file  “Request a copy” facilitates end user access to Full Text during embargo (permitted under “Fair dealing” copyright exemption)  Full text automatically becomes freely available at end of embargo period

 RMS Public Web ◦ RMS Public Web pages provide general access to all (public) information on the University’s:  Researchers, Projects, Publications, Research Areas, Organisational Units ◦ Publication information on Public Web includes:  Links to Green OA version in STORRE  Links to Publisher version  May or may not be Gold OA  STORRE ◦ STORRE content indexed in:  Google/Google Scholar  Cross repository search services (via OAI-PMH)

 RMS data will be used to report on Open Access (both Green and Gold) ◦ Including reporting on Policy Compliance  University Policy  HEFCE/REF...  RMS has ability for you to link Publications to Contracts ◦ Will facilitate external reporting  Research Outcomes  RCUK (and other Funders with OA policies)  Therefore important to ensure: ◦ All Publications [and Gold OA information] in RMS ◦ Full text attached for deposit in STORRE ◦ Publications linked to Contracts

 Once a Publication’s metadata has been validated by Library staff, Researcher can no longer edit record in RMS ◦ To add Open Access information or attach full-text, use Request Change option on Publication’s Preview screen: ◦ Or  Publications can be related to your Contracts at any stage ◦ Via Contract’s“Related Activites” tab

 Ensure all publication information in RMS ◦ Link Publications to Contracts  Green OA! ◦ Attach full text of “Author’s final version post refereeing” to Publication record in RMS for deposit in STORRE ◦ OA Job done!  Subject to Publisher Policies and possibly Licensing issues  Gold OA? ◦ Add details to Publication record in RMS

 RMS ◦ RMS Support Webpages  Videos, Introductory Guide, Quickstart Guides  ◦ RMS Help mailbox:   STORRE ◦ “Depositing in STORRE via RMS” Quickstart Guide on RMS Support Webpages ◦ STORRE Webpages:  ◦ STORRE Librarian 