Pasewark & Pasewark Microsoft Office Applications: Introductory Course 1 INTRODUCTORY MICROSOFT EXCEL Part 1 – Excel Basics

Excel – Part 1 Microsoft Office Applications: Introductory Course Pasewark & Pasewark 2 Objectives Open a spreadsheet. Identify parts of the worksheet. Save the workbook using a different name. Move in a spreadsheet. Insert a column.

Excel – Part 1 Microsoft Office Applications: Introductory Course Pasewark & Pasewark 3 Objectives (continued) Enter data. Insert a row. Change and verify data in a cell. Preview and print worksheets. Create a new spreadsheet file.

Excel – Part 1 Microsoft Office Applications: Introductory Course Pasewark & Pasewark 4 Terms Used in This Part Active cell Cell Column Formula bar Highlight Name box Range Row Spreadsheet Workbook Worksheet

Excel – Part 1 Microsoft Office Applications: Introductory Course Pasewark & Pasewark 5 Define Spreadsheet and Worksheet Spreadsheet - grid of rows and columns containing numbers, text, and formulas. The purpose of a spreadsheet is to solve problems that involve numbers.

Excel – Part 1 Microsoft Office Applications: Introductory Course Pasewark & Pasewark 6 Define Spreadsheet and Worksheet Worksheet – a computerized spreadsheet. Workbook – collection of related worksheets.

Excel – Part 1 Microsoft Office Applications: Introductory Course Pasewark & Pasewark 7 Identify Parts of the Worksheet Title bar Menu bar Standard toolbar Formatting toolbar Formula bar Columns Rows Highlight Status box

Excel – Part 1 Microsoft Office Applications: Introductory Course Pasewark & Pasewark 8 Move the Highlight in the Worksheet TO MOVEPRESS Left one columnLeft arrow Right one columnRight arrow Up one rowUp arrow Down one rowDown arrow To the first cell of a rowHome To cell A1Ctrl+Home To the last cell containing dataCtrl+End Up one windowPage Up Down one windowPage Down

Excel – Part 1 Microsoft Office Applications: Introductory Course Pasewark & Pasewark 9 Move the Highlight in the Worksheet The fastest way to move to an off-screen cell is to choose Go To on the Edit menu. Pressing the shortcut key F5 will also access the Go To dialog box.

Excel – Part 1 Microsoft Office Applications: Introductory Course Pasewark & Pasewark 10 Select Cells and Enter Data Enter data by keying text or numbers in a cell and pressing Enter. If you choose not to enter the data you have keyed, press Esc and the keyed data will not be entered. Click the Undo button on the Standard toolbar to reverse the last entry.

Excel – Part 1 Microsoft Office Applications: Introductory Course Pasewark & Pasewark 11 Edit Cells Data is edited in the Formula bar by pressing F2 and making changes at the insertion point. To replace cell contents, key the new data and press Enter. To clear an active cell, press Delete.

Excel – Part 1 Microsoft Office Applications: Introductory Course Pasewark & Pasewark 12 Zoom In and Out of a Worksheet The view of your worksheet may be magnified or reduced by using the Zoom button on the Standard toolbar. You may key your desired magnification percentage directly in the Zoom box.

Excel – Part 1 Microsoft Office Applications: Introductory Course Pasewark & Pasewark 13 Summary The purpose of a spreadsheet is to solve problems involving numbers. A worksheet consists of columns and rows intersecting to form cells, which are identified by cell references. You can move to different cells of the worksheet by clicking on the cell with the mouse pointer, using a series of keystrokes, or by scrolling with the mouse.

Excel – Part 1 Microsoft Office Applications: Introductory Course Pasewark & Pasewark 14 Summary (continued) Both text and numerical data may be entered in the worksheet. You can alter data by editing, replacing, or deleting. The Zoom box enlarges or reduces the view of a worksheet on the screen. Changes in a worksheet are saved using the Save command on the File menu. A worksheet may be printed to provide a hard copy.