Image Scanning Project: Openess, Transparency And Integrity Of Elections UNITED NATIONS AND AFRICA PUBLIC SERVICE FORUM

Agenda Project Drivers Election Process Voting and Counting Process Election Demographics Scanning System Demonstration Scanning and Data Architecture Benefits and Achievements 2

Reasons for implementation of Image Scanning System The project was required to improve the transparency of the election results processes and thereby increase political party and media confidence in the voting and counting process. Political parties and electoral staff could view the scanned result slip images, and compare the signed copies to the results captured on the results system at all levels. Other benefits included saved time expediting query resolutions, ability to verify any result, and manage capture exceptions. 3

4 Election Processes supported by IT

5 Voting and Counting Process Voting Counting Results slips to MEO Verification Capturing Save and Print Audit File Exception Check Result and Images Available Double Entry and Validation A B C D E Voting to MEO Verification Audit System vs. Original A B C D E Slip Scanning 11 Result Slip ||||||||||| Result Slip Generation

6 Election Demographics 1 National Office & 1 Results Operation Centre 9 Provincial Offices & 9 Provincial Centres 237 Municipal Offices & 60 Sub-MEO’s 19,726 Voting Stations (20,859 LGE) 1 National Election 19,726 result slips Local Government Elections 20,859 9 Provincial Elections 19,726 result slips (Some multi-page) 39,452 individual documents Over 90,000 individual page scans

7 Municipal Office Locations

8 Completed Scanning Projects and Planned Extensions Image Scanning project –NPE 2009 Result Slip Scanning Implemented Extensions –Voter Registration (REC1 form) Bulk Scanning –Ongoing By-Election Result Slip Scanning –Local Government Elections 2011 Result Slip Scanning Planned Extensions –Financial documents (quotes, invoices etc) –Employment contracts (over 250,000 electoral staff) –Voting Station leases (21,000 contracts) –Candidate nomination forms (150,000 forms)

Scanning Process 9

10 NPE 2009 Data Architecture

Results Operation Centre Stakeholders –Electoral Operations Staff –Political Parties –Local and International Media –Observers –Public Information Distribution Channels –Results System –Issue Tracker –Leader boards –GIS displays –PLC Meetings –Press Conferences –Website

12 Benefits and Achievements – Result Slip Scanning

13 Extended Benefits – Voter Registration

14 African Charter For Public Services

NPE 2009 Video 5 minute Video 15

16 Thank You