Digital Preservation and Trusted Digital Repositories Priscilla Caplan Florida Center for Library Automation ALA 2005 Chicago IL

ALA Annual Conference Chicago 2005 Two entirely different things: Digitization for preservation  Reduce handling of non-digital originals  Increase access  Alternative to microfilming or analog reformatting Digital preservation  How to ensure long-term usability of digital objects  Protect from loss of data, media and software obsolescence  Maintain authenticity and understandability

ALA Annual Conference Chicago 2005 Digital preservation technologies Tools JHOVE Format registries METS Web Archives Workbench Standards and Frameworks OAIS Z39.87 PREMIS PDF/A Preservation Strategies Media migration Format migration Emulation Universal Virtual Computer Applications and Initiatives E-Depot (KB) Portico (E-Archive) PANDORA (NLA) FCLA Digital Archive (DAITSS)

ALA Annual Conference Chicago 2005 Digital preservation technologies Tools JHOVE Format registries METS Web Archives Workbench Certification metrics Standards and Frameworks OAIS Z39.87 PREMIS PDF/A Trusted digital repositories Preservation Strategies Media migration Format migration Emulation Universal Virtual Computer Applications and Initiatives E-Depot (KB) Portico (E-Archive) PANDORA (NLA) FCLA Digital Archive (DAITSS) CRL Certification project

ALA Annual Conference Chicago 2005 Towards trusted digital repositories Preserving Digital Information (RLG/CLIR, 1996) Trusted Digital Repositories (OCLC/RLG, 2002) Digital Repository Certification Task Force (RLG/NARA, ongoing) Working Group on Trusted Repositories Certification (nestor, ongoing) CRL Certification of Digital Archives

ALA Annual Conference Chicago 2005 Preserving Digital Information “A critical component of the digital archiving infrastructure is the existence of a sufficient number of trusted organizations capable of storing, migrating, and providing access to digital collections…” “A process for certification of digital archives is needed to create an overall climate of trust about the prospects of preserving digital information.” report.pdf

ALA Annual Conference Chicago 2005 Trusted Digital Repositories: Attributes and Responsibilities Defined Trusted Digital Repository Listed Attributes of a TDR Listed Responsibilities of a TDR Discussed and Called for Certification of TDR

ALA Annual Conference Chicago 2005 A trusted digital repository… … is one whose mission is to provide reliable, long- term access to managed digital resources to its designated community, now and in the future. May be locally run or third-party Must accept responsibility for the long-term maintenance of digital resources on behalf of its depositors and for the benefit of current and future users Meets organizational, curatorial and operational responsibilities outlined in paper

ALA Annual Conference Chicago 2005 TDR Attributes Framework OAIS Compliance Administrative Responsibility Organizational Viability Financial Sustainability Technological Suitability System Security Procedural Accountability

ALA Annual Conference Chicago 2005 “Stewardship is easy & inexpensive to claim; it is expensive and difficult to honor, and perhaps it will prove to be all to easy to later abdicate.” Clifford Lynch

ALA Annual Conference Chicago 2005 Digital Repository Certification Task Force charge Identify a list of certifiable elements (attributes, processes, functions, activities) of a digital repository or types of repositories Create a standard certification process or framework that can be implemented across domains or types of digital repositories Define the conditions for revocation of certification and suggest appropriate action plans for endangered digital information

ALA Annual Conference Chicago 2005 Emerging Certification Framework Cross-domain, international, repository neutral Key responsibilities and certification metrics Dual-purpose toolkit  Self-evaluation  Independently administered audit Draft for pubic comment due July

ALA Annual Conference Chicago 2005 nestor Working Group Network of Expertise in Long-Term Storage of Digital Resources (nestor) Repository certification effort based on TDR Started December 2004 German academic libraries only Begin with low bar for certification and raise over time

ALA Annual Conference Chicago 2005 CRL Certification of Digital Archives Mellon-funded, began May 1, 2005 Focuses on resources not necessarily owned by community (e.g. ejournals, news) Will develop processes and activities required to audit and certify digital archives Target archives:  Koninklijke Bibliotheek  Ithaka’s Portico  Medical journals

ALA Annual Conference Chicago 2005 CRL ProjectPhases Design audit process and documentation of metrics and terminology to be used Model audit process through test audits of three repositories Develop the profile and business model for a certifying agency

ALA Annual Conference Chicago 2005 Trust, but Verify