Financial Services Paraprofessional Training September 17, 2014 ACTIVITY FUNDS Financial Services Paraprofessional Training September 17, 2014

Purpose Augment the instructional activities of the school Contribute to the educational experience of the students Promote the general welfare and the educational development and morale of the students

Fund Categories Fund 461 – Campus Activity Fund 465 – Principal Discretionary Fund 865 – Student Activity Fund 888 – Faculty Sunshine

Campus Activity Fund 461 Are raised locally at the school or donated to the school Are used for school purposes in accordance with all rules and regulations for public funds Are expended for the benefit of students and shall be related to the district’s educational purpose

Campus Activity Fund 461 Revenue Sources Vendor Sales (cookie dough, wrapping paper) Book fair Concessions Admissions to campus events (dance, project graduation, prom) Bake Sales Dues, Fees & Fines Personal tangible property (t-shirts, musical recorders, planners) Field Trips Donations Pass-through altruistic funds Community Family Night Commissions (Local Restaurant)

Principal Discretionary Fund 465 Revenue Sources Vending Machine Commissions School Pictures Designated Donations for Employees Student ID’s Parking Permits Junior Achievement Donations

Student Activity Fund 865 Are agency funds that the district holds as trustee or custodian Collected funds are used only for purposes authorized by the organization with sponsor guidance and principal approval Meeting minutes are required for transactions

Student Activity Fund 865 Revenue Sources Generated by a bona fide student group; not by district or campus Fundraisers

Faculty Sunshine Fund 888 Are comprised of voluntary contributions from district personnel Must adopt bylaws Disbursements are processed utilizing the Miscellaneous Payment Form Fundraisers are NOT permitted Not eligible to use District’s exemption status

Faculty Sunshine Fund 888 Revenue Sources Voluntary contributions only

Campus Activity Fund 461 Expenditure Function 11 - Instructional 12 - Library 36 - Extra Curricular 52 - Security

Principal Discretionary Fund 465 Expenditure Function All functions except Staff Development Function 13 Primarily Function 23 Refreshments for Staff Meeting (function 23)

Campus Activity Fund 461 Uses and Expenditures for Students Instructional Purposes Awards/Incentives Campus/District Awards Ceremony Clothing (field trip or competition t-shirts) Memorials & Funerals Scholarships Fundraisers

Principal Discretionary Fund 465 Uses and Expenditures for Employees Instructional Purposes Basic Office Expenses Awards/Incentives Campus/District Awards Ceremony Required Clothing Morale Building Memorials & Funerals Holiday Expenditures (district promotional items)

Student Activity/Faculty Sunshine Fund 865/888 Uses and Expenditures Control and expenditure authority lies with the student or employee group

Activity Funds What Fund/Function Do You Use? 46x 11 - Instructional Supplies 465 23 - Office Decorations 465 23 - Coffee Service 465 23 - Refreshments/meals for on-site business meetings 46x 11 - Tutoring Snacks 465 23 - Retirement Receptions Awards/Incentives 465 23 - Employees 461 11 - Students 465 23 - Recognition/Gala Tickets for Staff 465 23 - Staff Recognition/Campus Event 888 23 - Staff Off-Site Holiday Party 465 52 - Convocation T-Shirt

Activity Funds What Fund/Function Do You Use? 461 11 - Textbooks 461 12 - Book Fair 46x xx - Fundraising Expenditures 461 36 - Concession Supplies 461 36 - Event Expenditures 461 11 - Personal tangible property (musical recorders, planners) 461 11 - Field Trips 461 Rx - Pass-through altruistic funds 461 11 - Scholarships

Activity Funds Prohibited Expenditures Staff/Professional Development Activities Reimbursement of lost, stolen or damaged personal property Personal Items Alcoholic beverages, tobacco products, etc. Extra Compensation Expenses for spouses or other non-employees

Activity Funds Fiduciary Responsibility Campus principal has ultimate responsibility Accounting for sources and uses is required Fundraisers should be for a specific purpose and spent for that specific purpose