Early Mitigation Funding A new mechanism to facilitate the timely, cost-effective delivery of transportation projects Selling your ideas is challenging. First, you must get your listeners to agree with you in principle. Then, you must move them to action. Use the Dale Carnegie Training® Evidence – Action – Benefit formula, and you will deliver a motivational, action-oriented presentation. 9/7/2019

Many Lost Opportunities to Maximize Environmental Benefits Time sensitive opportunities exist (e.g., land with specific resources becoming scarce) Current lack of volume purchasing power Chance to reduce capital costs (e.g., land costs rising rapidly in many areas) Better long-term planning needed Open your presentation with an attention-getting incident. Choose an incident your audience relates to. The incidence is the evidence that supports the action and proves the benefit. Beginning with a motivational incident prepares your audience for the action step that follows. 9/7/2019

Mitigation Process Improvement Team (MITPIT) Recommended advanced mitigation planning Participation of Department (HQ, districts, and many functional units) and FHWA Completed in 2000 Next, state the action step. Make your action step specific, clear and brief. Be sure you can visualize your audience taking the action. If you can’t, they can’t either. Be confident when you state the action step, and you will be more likely to motivate the audience to action. 9/7/2019

Issue Paper Funding Pre-project Mitigation Costs Identified issues and proposed solutions Approved by Brent Felker, 10/18/2002 Next, state the action step. Make your action step specific, clear and brief. Be sure you can visualize your audience taking the action. If you can’t, they can’t either. Be confident when you state the action step, and you will be more likely to motivate the audience to action. 9/7/2019

Implementing Memo Guidelines for Implementing Early Mitigation Funding, 4/18/03 Written by HQ ENV and R/W Next, state the action step. Make your action step specific, clear and brief. Be sure you can visualize your audience taking the action. If you can’t, they can’t either. Be confident when you state the action step, and you will be more likely to motivate the audience to action. 9/7/2019

Two Funding Processes Mitigation Advanced (AF) Mitigation Only (MO) Single project Mitigation Only (MO) To mitigate for multiple projects with same or similar mitigation needs Next, state the action step. Make your action step specific, clear and brief. Be sure you can visualize your audience taking the action. If you can’t, they can’t either. Be confident when you state the action step, and you will be more likely to motivate the audience to action. 9/7/2019

Use of Existing Data District mitigation cost estimates are already in PEAR’s compiled by Districts PEAR’s required for PSR-PDS projects and highly recommended for other projects. Next, state the action step. Make your action step specific, clear and brief. Be sure you can visualize your audience taking the action. If you can’t, they can’t either. Be confident when you state the action step, and you will be more likely to motivate the audience to action. 9/7/2019

HQ ENV and R/W Roles Establish statewide project delivery mitigation priorities Monitor funding reserve availability by program and statewide Review projects recommended by districts Next, state the action step. Make your action step specific, clear and brief. Be sure you can visualize your audience taking the action. If you can’t, they can’t either. Be confident when you state the action step, and you will be more likely to motivate the audience to action. 9/7/2019

District ENV and R/W Roles Compile annual District mitigation Need Summary (MNS) with estimate of R/W Capital Costs - 10 year plan – by 3/31 Identify candidate projects AF MO (as needed) Next, state the action step. Make your action step specific, clear and brief. Be sure you can visualize your audience taking the action. If you can’t, they can’t either. Be confident when you state the action step, and you will be more likely to motivate the audience to action. 9/7/2019

District MNS Contents Transportation Project Data Resources Needed, Benefits Advance Funds Requested, Justification Transportation Benefits Agency Support District Need Offsets Next, state the action step. Make your action step specific, clear and brief. Be sure you can visualize your audience taking the action. If you can’t, they can’t either. Be confident when you state the action step, and you will be more likely to motivate the audience to action. 9/7/2019

Example A series of high priority projects on a 20-mile reach of freeway will impact a large amount of coastal sage scrub and rare species. Resource agencies have identified compensatory mitigation consistent with a Recovery Plan. Land prices are rising quickly and the landowner is anxious to develop the suggested mitigation parcel; there are few left in this area. Next, state the action step. Make your action step specific, clear and brief. Be sure you can visualize your audience taking the action. If you can’t, they can’t either. Be confident when you state the action step, and you will be more likely to motivate the audience to action. 9/7/2019

Example The entire group of projects could be mitigated, allowing congestion relief, air quality improvement, and a safety benefit. A large portion of the district’s mitigation needs would be met. Conservation groups have written the DD urging support. This example would be a good candidate for a MO or AF project? Next, state the action step. Make your action step specific, clear and brief. Be sure you can visualize your audience taking the action. If you can’t, they can’t either. Be confident when you state the action step, and you will be more likely to motivate the audience to action. 9/7/2019

Costs Potentially Eligible for Reimbursement Permit fees Right of entry costs ED support costs (e.g., record searches) Utility design and pot holing Early acquisition Hardship and protection acquisition Next, state the action step. Make your action step specific, clear and brief. Be sure you can visualize your audience taking the action. If you can’t, they can’t either. Be confident when you state the action step, and you will be more likely to motivate the audience to action. 9/7/2019

Costs Potentially Eligible for Reimbursement (continued) Purchase and holding of properties Purchase of mitigation bank credits Conservation easements Purchase options and endowment funds Purchase and improvement for MO projects Next, state the action step. Make your action step specific, clear and brief. Be sure you can visualize your audience taking the action. If you can’t, they can’t either. Be confident when you state the action step, and you will be more likely to motivate the audience to action. 9/7/2019

District Request and Justification Once R/W Annual Capital allocation and/or fund reserves have been approved by the CTC… District ENV Chief submits request to HQ ENV and R/W for approval of specific projects previously identified in the MNS submittal. Next, state the action step. Make your action step specific, clear and brief. Be sure you can visualize your audience taking the action. If you can’t, they can’t either. Be confident when you state the action step, and you will be more likely to motivate the audience to action. 9/7/2019

Factors Considered in Approval Include Satisfaction of MNS needs Strength of resource agency agreements, permits, support Benefit of mitigation and advancing related transportation projects Strategic opportunities and partnerships Strength of community support, context sensitivity Next, state the action step. Make your action step specific, clear and brief. Be sure you can visualize your audience taking the action. If you can’t, they can’t either. Be confident when you state the action step, and you will be more likely to motivate the audience to action. 9/7/2019

Factors Considered in Approval Include (continued) Savings and efficiencies Compliance with all environmental laws, regulations, and policies Availability of ED approval Preservation of project alternatives Revocable commitment of resources, if needed Willingness of the seller Next, state the action step. Make your action step specific, clear and brief. Be sure you can visualize your audience taking the action. If you can’t, they can’t either. Be confident when you state the action step, and you will be more likely to motivate the audience to action. 9/7/2019

HQ Review and Approval Limited funding in SHOPP for first year anticipated. MO projects reviewed and approved by HQ ENV and R/W will be submitted to Programming for use of limited reserves of SHOPP, IIP, or RIP funds. To complete the Dale Carnegie Training® Evidence – Action – Benefit formula, follow the action step with the benefits to the audience. Consider their interests, needs, and preferences. Support the benefits with evidence; i.e., statistics, demonstrations, testimonials, incidents, analogies, and exhibits and you will build credibility. 9/7/2019

Close Early Mitigation Funding will provide additional flexibility to deliver transportation projects and maximize environmental benefits Better long-range planning More efficient use of increasingly limited funds To close, restate the action step followed by the benefits. Speak with conviction and confidence, and you will sell your ideas. 9/7/2019