Incident Command Leadership Training and Development Republic of Kosovo Government Ministry of Internal Affairs Emergency Management Agency Incident Command Leadership Training and Development

Objectives • Describe response doctrine established by the National Response Plan   • Identify the roles and responsibilities of response partners • Describe the actions that support national response • Identify response organizations used for multi- agency coordination Unified Command and Interagency Coordination

INTEGRATED EMERGENCY MANAGEMENT SYSTEM Kosovo Disaster Management- Policy Framework Country view on Disaster Refer to: Country emergency management concept , based on the : 1. LAW ON PROTECTION AGAINST NATURAL AND OTHER DISASTERS , 2. INTEGRATED EMERGENCY MANAGEMENT SYSTEM, which provide: Scalable, flexible, and adaptable Common response disciplines and processes 3. NATIONAL RESPONSE PLAN  Base document Emergency Support Functions Annexes Republika e Kosovës Republika Kosova-Republic of Kosovo Qeveria –Vlada-Government INTEGRATED EMERGENCY MANAGEMENT SYSTEM Prishtinë Maj 2010 National Response Plan Prishtinë, December 2010

Local Governments State Governments Elected officials Emergency Manager Department and Agency leaders State Governments Governor Under ministry Security Council Emergency Management Agency

Coordination and Integration Coordinating structures aid preparedness and response Effective emergency response requires coordinating structures to link and share information

INTEGRATED EMERGENCY MANAGEMENT SYSTEM Relationship to the National Incident Management System Provides standardized structures for incident management Importance of multi-agency coordination and unified command Command and Management Incident Command System Preparedness Resource Management Multiagency Coordination System Communication and Information System INTEGRATED EMERGENCY MANAGEMENT SYSTEM Ongoing Management and Maintains Public Information

Local Government: Incident Response Proces Implements Emergency Operations Plan (Activates EOC) Announces Local Emergency Issues warnings and notifications for evacuation Sets up Command Post Develops damage assessment Sets incident objectives/begins tactical operations Manages incident resources Activates mutual aid agreements Requests central assistance In response to a threat or incident, local governments: Execute emergency operations plan (EOC activation) Declare a local State of Emergency Issue warnings and evacuation notices Establish Incident Command Conduct sizeup and damage assessment Identify incident objectives/begin tactical operations Manage incident resources Activate mutual aid and assistance agreements Request State assistance Note: The first three response processes listed above are only applicable for a forecasted disaster, such as a hurricane or planned event.

Central Level Involvement in response & coordination MIA/EMA Monitors threats & potential incidents President Declares State of Emergency Interagency Incident Management Group Frames operational courses of action Incident Local First Responders Arrive first at scene Alerts Rekomandon Recommends Mayor Activates Local EOC Requests aid from May convene EOC Coordinator Activates Regional EOC - 112 MIA Operation Center Evaluates Situation Minister Reviews situation, assesses need for state of emergency declaration & activation of NRP elements NRP Resources may deploy in advance of imminent danger Reports to Preliminary Damage Assessment & Requests Presidential declaration The Stafford Act major disaster declaration process includes the following major steps: Step 1: FEMA/Federal and State representatives complete a Preliminary Damage Assessment (PDA). The PDA: Documents the impact of the event and estimates initial damage. Establishes a foundation for the Governor to request assistance. Provides background for FEMA's analysis of the request. Step 2: The Governor requests assistance. The Governor’s request, by law, must: State that the Governor has taken appropriate action and directed execution of the State Emergency Operations Plan. Certify that the incident is of such severity and magnitude that State and local resources are inadequate. Include a damage estimate. Describe the State and local resources committed to response and recovery. Describe the assistance being requested and agree to cost-sharing provisions. Step 3: FEMA reviews the request and makes a recommendation. The Governor’s Request is addressed to the President through the FEMA Regional Administrator. The FEMA Regional Office completes its analysis and recommendation. FEMA Headquarters reviews to ensure the request meets Stafford Act requirements. The FEMA Administrator then recommends a course of action to the President. Step 4: The President makes a major disaster declaration, if warranted. The President decides whether to declare that a major disaster exists. If a declaration is issued, assistance is made available under the Stafford Act. A Federal Coordinating Officer (FCO) is designated to oversee the disaster operations. Note: In a catastrophic incident, the above steps may be expedited. Activates Central Assistance Activates MIA and others Implement National Response Plan Delivers Activates Emergency Response Team or other elements Deployed as necessary Joint Field Centre Provides coordination of central resources

Management Characteristics Command and Management Management Characteristics Foundation of incident command and coordination Common Terminology Modular Organization Management by Objectives Incident Action Plan Manageable Span of Control Incident Facilities and Locations Comprehensive Resource Management Integrated Communications Establishment and Transfer of Command Unified Command Chain of Command and Unity of Command Accountability Dispatch / Deployment Information and Intelligence Management

Public Information Officer Post Command Incident Standardized approach to command, control, and coordination   Organizational structure for incident management Used for all incidents Command Liaison Officer Safety Officer Public Information Officer Operations Planning Logistics Finance

Emergency Operations Center •Location where staff from multiple agencies can provide coordinated support to incident command •Can be fixed, temporary, or virtual •Optimizes unity of effort •Receives oversight from elected and/or appointed officials.

Governmental Coordinator (Ministry of Internal Affairs) ESF : 1 – 15 All Ministries IMCG (Inter Ministerial Coordination Group –SC MIA Operative Center JFC/EMA Coordination- Central Level Coordination- Local Level ICP Officer for information Liaison Officer SO (Safety Officer) Operative Sector Planning Sector Logistic Sector for Fin/Administration

REOC 112 functional chart

Built on Best • Safety of all involved • Achievement of response objectives • Efficient use of resources • When is Incident Command System used?

Incident Command Principles Incorporate a wide range of management features and principles   Emphasize effective planning Ensure full utilization of all incident resources Support responders and decision-makers Personal accountability.

Establishment and Transfer of Control Clarity of Command - Incident Commander Transfer of Command - Incident changes in complexity - Legally required - A more qualified Incident - Commander arrives

Incident Commander Overall responsibility Always staffed in Incident Command System applications Delegates management functions May appoint a deputy

(Command and General Staff) Incident Command (Command and General Staff)

Operation Section Key functions   Directing the management of tactical activities Developing and implementing strategies and tactics Organizing to meet incident’s needs Supporting Incident Action Plan development

Planning Section Key functions Facilitating incident planning meetings   Facilitating incident planning meetings Recording the status of resources and anticipated resource needs Collecting, organizing, displaying, and disseminating incident status information Planning for the orderly, safe, and efficient demobilization Collecting, recording, and safeguarding all incident documents

Logistics Section Key functions Ordering, receiving, storing / housing, and processing resources Providing ground transportation Setting up, maintaining, security, and demobilizing incident facilities Determining food and water needs Maintaining an incident communications plan Providing medical services to incident personnel.  

Finance and Administration Section Key functions •Tracking costs •Analyzing, reporting, and recording financial concerns •Managing financial matters concerning leases and vendor contracts •Managing administrative databases and spreadsheets •Recording time for incident personnel and equipment

Training and readiness Continuous integrated interagency, inter- governmental organization, and non- governmental organization planning and training in order to synchronize all components of a response.

Incident Coordination Establishing policy based on interactions Collecting, analyzing, and disseminating information Establishing priorities  Resolving critical issues Facilitating logistics  Synchronizing public information messages.

Definition of Unified Command As a team effort, Unified Command allows all agencies with jurisdictional authority or functional responsibility for the incident to jointly provide management direction to an incident through a common set of incident objectives and strategies and a single Incident Action Plan.

Unified Command Developing a single set of objectives Using a collective, strategic approach Improving information flow and coordination Creating common understanding of joint priorities and restrictions Ensuring no agency’s legal authorities are compromised Optimizing the combined efforts of all agencies under a single plan.

Summary The Incident Command System is a means to manage incident response   The Incident Command System provides flexible organizational and structural components The Emergency Operations Center supports the Incident Commander The Emergency Operations Center provides the multi-agency, multi- organization response coordination Reasons to establish a Unified Command

Thank You For Your Attention