APCA National Advisors Institute 2008

The Jargon Risk Hazard or danger that could result in accidental injury or loss Risk Management The process of Advising organizations of perceived & potential risks Monitoring organization activities Taking proactive steps and corrective actions to minimize accidental injury or loss

1.) Identification What risks are present in the structure of the event? Activities that could lead to injury Group or institutions reputation Personal feelings of members or participants Finances Property

2.) Evaluation What are the consequences for the organization, participants, & institution should the risk be realized? Venue Expected attendance Advisor presence Past history

3.) Treatment Eliminate, Manage, or Accept??

4.) Implementation Document risk management plan Carbon copy of event request referencing handbook procedures Agreed upon contract Design an action plan to follow during the event to monitor risky components Organization members, advisor, and coordinating offices/departments should have a copy, too! Review with organization at least 1 month prior to event – then refresh closer to event date.

5.) Assessment Evaluate what worked and what didnt. Document steps taken if risky component presented itself. Were all steps of action plan followed?

Currently, do you manage risk for…? Traveling in a personal car convoy Attending a conference Minors attending events Outdoor venue events Advisor presence at event Dances/Formals Physical activities Off campus vs. On campus events

Methods of Management Trainings with organization reps & advisors Handbook policies Best/worst case scenarios Awards Self-report surveys of past practices to determine future policies

Resources PANEL MEMBERS Jennifer Blackwell :: Phil Sims :: John Spranza :: Dennis Koch :: Campus Legal Counsel / RM Office NCHERM & FIPG (Natl Ctr. for Higher Ed. Risk Mgt.) (Fraternal Information & Planning Group)

Events, by nature, involve some sort of risk. Its up to you to eliminate, manage or accept its presence.