Auditing Digital Repositories : An Update on Standards, Preservation, and Usage Center for Research Libraries January 21, 2012

The Center for Research Libraries (CRL) A consortium of over 264 College and University Libraries, primarily in the U.S. and Canada. Our members have an interest in auditing and certification because they are investing in digital repositories. 11/28/2007Practices & Challenges in Preservation

The OAIS standard defines conformance in terms of the Information Model and the mandatory responsibilities of the repository. OAIS

The basic goal of OAIS is to make sure the repository does a good job in preserving its holdings OAIS

ISO 16363/TDR Working Group (PTAB) ISO status: stage 50, approval stage Available for free on CCSDS website Future plans for auditing using ISO 16363

Test Audits of ISO May-July Tested six digital repositories, three in the U.S. and three in Europe. Future plans for auditing using ISO –European Framework for Certification and Auditing.

What is a Trusted Digital Repository? A trusted digital repository is one whose mission is to provide reliable, long-term access to managed digital resources to its designated community, now and in the future – Trusted Digital Repositories : Attributes and Responsibilities, An RLG-OCLC Report (RLG, 2002)

Why Auditing? An audit establishes the soundness and dependability of a repository.

CRL Auditing Advisory Panel Audit Criteria Time table Standards in auditing Certification and reporting to community

Current Advisory Panel Martha Brogan (Chair) Director of Collection Development & Management University of Pennsylvania Winston Atkins Preservation Officer Duke University William Parod Senior Repository Developer Northwestern University Libraries Mark Phillips Assistant Dean for Digital Libraries University of North Texas Libraries Anne Pottier Associate University Librarian McMaster University Oya Y. Rieger Associate University Librarian for Information Technologies Cornell University Perry Willett Digital Preservation Services Manager California Digital Library

Criteria for Auditing Advisory Panel ISO (TDR) / TRAC Community feedback

Timetable for an Audit 1. Logistics for the audit 2. Request for Documentation 3. Identify activities, policies etc. of key significance for preservation 4. Evaluation of Repository (includes site visit) 5. Review findings with panel 6. Report findings

Standards Used in Auditing Metadata Standards, Dublin Core, Content Standard for Digital Geospatial Metadata (CSDGM) Technical Standards, ISO Data and format standards, PDF/A, etc.

Certification Means the Repository is Trusted We report findings to the Research Community Considerations for: Length of Certification and Re-Certification

Certification of HathiTrust & Portico More information about preservation on their websites Assurance they are adhering to standards and preservation strategies Assurance that changes will take preservation into account

Future Plans for CRL Auditing Use ISO Audit repositories of interest to academic and independent researchers in the United States and Canada. Encourage community feedback Become a resource for information about digital repositories

Community involvement Without community feedback we will not be successful at targeting our audits We want to audit repositories of interest to academic and independent researchers.

CRL is becoming a Resource for Information about Digital Repositories Global Resources Forum (GRF) Reviews and Profiles Audit reports Webinars

Summary CRL will continue to audit digital repositories of interest on behalf of our members using ISO

Thank you! Marie Waltz