Microsoft Excel.

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Presentation transcript:

Microsoft Excel

Introduction to Microsoft Excel Objectives: To define spreadsheets and explain basic functionality To introduce the basic features of Excel Vocabulary Entering Data Formatting Data Precision vs. Display Operators & Order of Precedence

Spreadsheet: Electronic sheet of paper organized by columns & rows The advantage of an electronic spreadsheet is it allows you to easily change data and have all “related” calculations automatically update..

Active Cell displayed on Formula Bar Spreadsheets in Excel are referred to as worksheets. A workbook file may contain may worksheets. Sizing Buttons Help Button Quick Access Toolbar Home Ribbon Ribbon Tabs Formula Bar Name Box Column Letter Headings Fx Insert Function Button Contents of Active Cell displayed on Formula Bar Row Numbers Scroll Bars Sheet Tabs Insert Worksheet Button View Buttons Zoom

Each box is referred to as a “cell” Each box is referred to as a “cell”. Cells may contain Labels, Values or Formulas that result in a value or label. A cell is identified first by its column letter and then by its row number Columns Cell D2 Contains the Formula = B2*C2 Rows Labels

One can also write formulas that refer to cells on other worksheets – Sheetname!Cell-Reference input!B1*input!B3 + A1 When referencing a cell on the same spreadsheet as the active cell the sheet name is not required. Sheets may be named and displayed with different colors tabs, The order of the worksheets may be modified as well.

File tab – opens menus for opening and saving Files, and modifying Excel Options Quick Access Toolbar can be customized to include icons to frequently Used features such as Print Preview Home Ribbon use to change fonts, justify text, insert rows etc. Ribbons are organized into Groups of similar tasks such as the Font group or the Number group. In addition, there are other ribbons containing groups/buttons for laying out pages using the review features etc.

Highlight your data, select a Chart type and Edit & its done!

The “Power” of using Spreadsheet Applications =B2*C2 Each entry can be related to other values by including cell referencing in formulas. Formula values are automatically updated when a referenced value changes Formulas can be copied Charts can be easily generated

Formulas A formula is a sequence of values, cell references and operators that produce a new value. = E8 + 3*(E10 - E11) Formulas always start with an equal sign = In addition a formula can also contain built-in functions like SUM, AVERAGE, IF, COUNTIF, etc. =Sum(A2:A8)*2