Campus Buy-in for the Co-op/Intern Module Kat & Rachel

Session Starters Please silence your cell phones When asking questions please clearly state your name and where you are from Try to hold questions for Question Breaks A link where you can download the PowerPoints will be available after the conference for review, but take notes! Sit back, relax and let’s have some fun Silence your cell phones Clearly state your name and where you are from We will have specific breaks for questions so please hold your questions until you see a “Question Break” slide come up. Microphones stands are available in addition to runners should you have questions. We will have question breaks throughout so please hold questions until that time. PowerPoint Files will be available online after the conference if you need to review, but take notes! 

Discuss Co-op/Intern Advantages Key Challenges Networking Time Session Agenda Discuss Co-op/Intern Advantages Key Challenges Networking Time

Welcome Our Panelists Paul Zheng– University of Minnesota – St. Paul Christine Mahoney – University of Colorado at Boulder Paul – Office Manager and Technology Specialist Christine – Internship and Career Coordinator

What is the Co-op/Intern Module? Eliminates the paper chase Allows co-op/intern offices to focus on serving students and employers Learning Agreements and Evaluations made electronic Automatic email and workflow process make it easy to track student progress Panelists: What is co-op/intern to you?

Campus Buy In Why is this important? Challenges When using the co-op module it can sometimes take the cooperation of other departments on campus to make it successful. Challenges Panelists: What is your relationship with other departments? Did you need and how do you manage cooperation from? Faculty Dean Career Services Admissions Challenge: If you are new to the co-op/internship module how did you work to get other department buy in? Advocate for the tracking/reporting High risk to have everything on paper Have everything in one place Makes employees more efficient leaving time for other tasks Faculty Members Time saver! Career Office Share a system – less confusing for users Students Less running around/paper, utilize student’s willingness to use technology Enterprise site Buy-in from all campuses, work together Departments have to agree on a process and form

Challenge: Approver Success Challenge: How do we make approvers successful (faculty, supervisors, registrar’s office, international office)? Have a meeting or orientation with approvers to help develop strategies and become familiar. Managing processes when they say they didn’t receive the email Administrator keeping track of who has viewed the record Administrator can update deadlines if an out of office is received Panelists – how do you incorporate approvers? Previously we were talking about getting your campus on board for using the system. Now let’s discuss the on-going practice once you start using the system and some of the on-going items you may need to keep in mind and have processes for. Conceptually, people that are part of the process have a hard time imagining the process online. Spelling it out and visually showing what the process looks like helps.

Challenge: Faculty Grading Challenge: How can faculty grade evaluations online? Have all results email to admin and forward to faculty Allow faculty to login to the system to view results Panelists – Do your faculty grade evaluations? What is your process?

Challenge: Non-Traditional Employers Challenge: How to work with employers who are not on a computer all day or have limited access to email (ie. Restaurants, Construction) Make sure the student is the advocate for their supervisor An employer user guide and meeting/orientation Have a guide at the beginning of the semester with due dates to expect when they will receive emails. Panelists – how to do you handle help employers complete their part?

Panelists – how did you prepare to launch? How to Take the Plunge How to successfully take the plunge to launch after getting it all setup. Work out the kinks with a test group Tweak as you go Panelists – how did you prepare to launch?

Questions before we begin networking?

Networking Time

If you have any questions please contact the Support Team or your CRM! Thanks for Attending! If you have any questions please contact the Support Team or your CRM! Coming up next: 4:00pm-5:00pm Conference Sessions 5:00pm-7:30pm Dinner on Your Own 7:30pm Esther’s Follies on 525 E. Sixth Street