Military Interdepartmental Purchase Request (MIPR) and Support Agreements J. T. Friel Chief Acquisition Support Office Headquarters, Defense Human Resources Activity (DHRA) 06 MAR 2019

Agenda Definitions Support Agreements (SA) VS. MIPRs Overview of the MIPR Process Overview of the Support Agreement Process Requesting Office Responsibilities Timelines (Agreements/MIPRs) Top Errors Recent Changes to the MIPRs and Support Agreement Process Support Agreement Example - Part A and Part B References Questions Occurred on 24 Feb 17 Improving User Experience Redesigned the SAM Homepage, website main navigation bar, and website footer. This provides a more user-friendly entrance point to help users easily navigate the website . Added a SAM Status Tracker to the main navigation bar, which allows users to quickly check their entity registration status without logging in. Re-engineered the SAM Entity Management Web Service to near-real time refresh rate Increased Data Quality Updated the page description, Consent to Disclosure of Tax Information, and TIN Match Instructions on the IRS Consent page to provide a more clear direction for users to properly execute consent. Enabled editing of the taxpayer address and taxpayer information fields on the IRS Consent page during a registration update or renewal . Ensured Regulatory Compliance Added a statement to the Representations and Certifications (Reps & Certs) review page and Reps & Certs PDF that clarifies that by having an active registration the user has complied with the certain reporting requirements. 3rd FY 17 Quarter Release will occur on 23 June 17.

Definitions MIPR Inter-agency Support Agreement Intra-agency Support Agreement Intragovernmental Support Agreement Interagency or Intra-agency Order MOU/MOA Severable Services/Non-Severable Services Treasury Form 7600A/7600B Occurred on 24 Feb 17 Improving User Experience Redesigned the SAM Homepage, website main navigation bar, and website footer. This provides a more user-friendly entrance point to help users easily navigate the website . Added a SAM Status Tracker to the main navigation bar, which allows users to quickly check their entity registration status without logging in. Re-engineered the SAM Entity Management Web Service to near-real time refresh rate Increased Data Quality Updated the page description, Consent to Disclosure of Tax Information, and TIN Match Instructions on the IRS Consent page to provide a more clear direction for users to properly execute consent. Enabled editing of the taxpayer address and taxpayer information fields on the IRS Consent page during a registration update or renewal . Ensured Regulatory Compliance Added a statement to the Representations and Certifications (Reps & Certs) review page and Reps & Certs PDF that clarifies that by having an active registration the user has complied with the certain reporting requirements. 3rd FY 17 Quarter Release will occur on 23 June 17.

Support Agreements vs MIPRs Support Agreements –(DoDI 4000.19/FAR 17.502) Required before sending funds & prior to requesting acquisition assistance from another agency. Establishes the General Terms and Conditions Provides information required to demonstrate a bona fide need and authorize the transfer and obligation of funds. Military Interdepartmental Purchase Request (MIPR) MIPR is a method for transferring funds amongst U.S. military organizations. (Economy Act 31 U.S.C 1535 or other specific authority) DAI Interagency Order; transferring funds to agencies outside of DoD. MIPR Package includes the Support Agreement and all Support documents for a reimbursable requirement or assisted acquisition requirement.

Support Agreements vs MIPRs Support Agreement- GT&C (7600A MIPR (7600B) Complete Support Agreement

Overview of the MIPR Process Directorates submits a requirement to PK PK determines that it cannot do the requirement in-house Off-load letter approved by Dir of Contracting Directorate prepares Best Interest Determination/Best Procurement Approach Directorate prepares and submits Support Agreement for approval Directorate sends MIPR Package through DAI for approval

Overview of the Support Agreement Process Directorates prepares and submits Package to the Support Agreement Manager (SAM) SAM reviews and processes the agreement through FM and Legal Annual/Triannual Review, as appropriate Approved SA returned to directorate for signatures/inclusion in MIPR packages

Requesting Office Responsibilities Market Research and Acquisition Planning Independent Government Cost Estimate (IGCE) PWS/SOW to include Evaluation Criteria Ensure receipt and compliance of MIPR Acceptance Assist is Technical Evaluation QA Plan COR (Receiving Reports/Invoices-Inspection & Acceptance) Perform Contract Oversight/Surveillance (Appoint COR) Prepare contractor performance evaluation (CPARS)

Requesting Office Responsibilities Funds Management/Record Keeping Contract Reconciliation Initiate Deobligation Oversight of Billing/Reporting Draw Down/Close-Out

MIPR Package Requirements Director of Contracting (PK) Approval Letter Determination of Best Procurement Approach/Best Interest Determination (Signed by Director (or designee) and Contracting Officer Determination and Finding PWS/SOW/SOO Independent Government Cost Estimate (IGCE) Market Research Support Agreement (7600A/B), DD 1144, MOU/MOA

Cont. MIPR Package Requirements Contract w/last modification Task Order/Delivery Order Severability Statement COR Appointment Letter/Designation Letter Recommended – a brief memo stating what you are requesting Note: Please send a copy of new contracts to PK upon award of Contract/TO

Support Agreement Timeline 20 Work Days Develop Package Component SAM, DHRA SAM, and FM Review 10 Work Days OGC Review Rework based on comments 30 Days Servicing Organization Review And Approval Rework after Servicing Org review

MIPR Agreement Timeline 5 Work Days FM Review Rework based on review comments 10 Work Days PK Review (average is 5 to 8 Business days) 3 Work Days Servicing Organization Review And Approval

Top Errors Missing Required Documents (PWS, IGCE, D&F,BID, Market Research, Contracts/TO) Documents missing critical information (Agreement Type, Authority, Fees, Roles not defined, Clauses and POCs, PK Director’s Approval Letter) Packages does not include specific performance / delivery requirements Unsigned documents Accurate and Clear documents. Documentation often does not sufficiently reflect and support what the customer state or assert to be the case. Very vague requirements, cannot tell what the customer is requesting Item 5 Legal gave one set of instructions, but PK gave another set of instructions, because customer did not provide clear information. Assisted acquisition vers reimbursable service.

New Changes G-Invoicing Treasury 7600A/B Using DAI IAA instead of Part B No legal review of Part B (unless requested by FM or Contracting Officer (KO) No additional Market Research for TO/DO Each order and its associated invoices must note the approved Part A agreement number Part A’s for assisted acquisition IDIQ contracts will be modified as they expire or require substantial changes, but no later than June 2021

References Defense Pricing and Contracting (DPC)   Defense Pricing and Contracting (DPC) https://dhra.deps.mil/dod/dhrahq/CO/serv/MOU/SitePages/Home.aspx Federal Acquisition Regulation (FAR) Part 17 http://farsite.hill.af.mil/vmfara.htm Defense Federal Acquisition Regulation Supplement (DFARS Part 217) http://farsite.hill.af.mil/vmdfara.htm Support Agreements (DoDI 4000.19) https://www.esd.whs.mil/Directives/issuances/dodi/ DoD FINANCIAL MANAGEMENT REGULATION VOLUME 11A (Chapter 3 & 18) https://ssilrc.army.mil/wp-content/uploads/2018/05/DODFMR_Volume_11a.pdf DEOC Contracting Directorate (PK) Interagency Acquisitions Webpage https://www.dhra.mil/PK/Interagency-Acquisitions/

Questions

MIPR Package & Spt Agreement Timeline New Support Agreement – Submitted a minimum of 75 days before effective date of SA required 60 day review process includes: Minimum of 5 Business days for Component SAM, DHRA SAM, and FM 10 Business days for OGC review 30 Days Servicing Organization Review and Approval Rework day TBD MIPR Packages: Financial Management (FM) – 5 to 7 Working Days Contracting (PK) Review for Contracts/Task Orders/Delivery Orders is 21 calendar days (Average is 5 to 8 days business days)