The Various Roles of the CIO Dona Boatright CIO Conference October, 2017

You Wear Many Hats Depending on the context Faculty Instructional Team President Board of Trustees

Faculty Understand that faculty have different roles Individual Teacher Senate Representative Union Representative

CIO Role With Faculty Collegial versus Adversarial? Best traits Honesty Humor Empowerment Consistency (SF Chronicle 3/17/2017 Business Section)

Role of the Senate 10 plus One Defined by Education Code Born of AB 1725 Varies depending on agreements between local senate and board of trustees

Collegial Consultation Section 53200 (d) District Governing Board is required to consult collegially with the Academic Senate and develop policies on academic and professional matters through either or both: 1. Rely primarily upon the advice and judgment of the Academic Senate 2. Reach mutual agreement with the Academic Senate by written resolution, regulation, or policy

Education Code §70902 (b)(7) “The Governing Board shall … ensure … the right of academic senates to assume primary responsibility for making recommendations in the areas of curriculum and academic standards.”

Title 5 § 53203 - Powers (A) Governing Board shall adopt policies delegating authority and responsibility to its Academic Senate. (B) Policies in (A) shall be adopted through collegial consultation with the Academic Senate. (C) Guarantees the Academic Senate the right to meet with or appear before the board.

Title 5 § 53200 - Definitions (B) Academic Senate means an organization whose primary function is to make recommendations with respect to academic and professional matters. (C) Academic and Professional matters means the following policy development and implementation matters:

THE Ten . . . Curriculum, including establishing prerequisites Section 53200 (c) Curriculum, including establishing prerequisites Degree & Certificate Requirements Grading Policies Educational Program Development Standards & Polices regarding Student Preparation and Success College governance structures, as related to faculty roles continued . . .

THE Ten… (continued) Section 53200 (c) Faculty roles and involvement in accreditation process Policies for faculty professional development activities Processes for program review Processes for institutional planning and budget development

…plus One Section 53200 (c) Other academic and professional matters as mutually agreed upon.

Collegial Consultation - Definitions Section 53200 (d) (D) Requires procedures for responding to Academic Senate recommendations that include: When rely primarily, the recommendation of the Academic Senate will normally be accepted, and only in exceptional circumstances and for compelling reasons will they not be accepted.

2. When mutual agreement and an agreement has not been reached: Existing policy remains in effect except in cases of legal liability or fiscal hardship Board may act - after a good faith effort - only for compelling legal, fiscal, or organizational reasons.

Compelling Reasons These terms mean that … in instances where a recommendation is not accepted the reasons for the board’s decision must be in writing and based on a clear and substantive rationale which puts the explanation for the decision in an accurate, appropriate, and relevant context. --Participating Effectively in District and College Governance (a publication of Academic Senate for California Community Colleges)

Title 5 § 53203 – More Powers (E) Academic Senate may assume responsibilities and perform functions as may be delegated by the Governing Board (F) Appointment of faculty members to college committees shall be made by the Academic Senate - requires consultation with CEO or designee

The CIO’s role in Primarily Rely More passive role Make headway due to “respect” role Advise Keep things legal Remind of process

Mutually Agree and the CIO role More active role CIO may co-chair CIO represents the President Still maintain collegiality

When it Comes to Curriculum Regardless of primary rely or mutually agree, you should take an active role in program approval process. WHY?

CIO Role with Instructional Team Who is your team? You are a player/coach Need to provide adequate structure, internal processes, and predictability Team needs to know they can try new things and be able to fail without admonishment Help your team establish instructional goals Never lose your cool or use humiliation or sarcasm Come to meetings prepared Be prepared - Use the old “Alternate Choice” method Deans’ Retreat Concept Celebrate !

Role with the President Inform the president of what is going on so she can make informed decisions Thoroughly discuss issues at President’s Cabinet Okay to disagree, but when decision is made, get with the program Don’t disrespect and blame the president when in committee

Role with Board of Trustees YOU report to the PRESIDENT! What is your college policy? President needs to know of requests and conversations Many presidents do not want contact with Board unless through the President’s office

Watch the Way the Wind Blows Be consistent Be ethical, if you can’t agree with majority of decisions, question your role at the college