Assessment of quality of standards Jolanta Szutkowska Methodology, Standards and Registers Division GUS 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

02.05-03.05.2011 Budapest - ESS net Preparation of standardisation Content The purpose of quality assessment of standards Intrinsic nature of standard and its links with quality References with quality components ESS and other aspects of quality Problems that may have quality character Selected quality criterias and indicators for the aim of template Conclusions 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

The purpose of quality assessment of standards the evaluation if a standard ensures to obtain a goal with the decent level of quality 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

Intrinsic nature of standard and its links with quality universal condition for a standard:  - understandable, acceptable standard; - needed standard (responsive to users needs); - well-known and documented (of which precisely defined, having references for complex items connected with standardized and reference activity); 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

Intrinsic nature of standard and its links with quality (cont.) -         credible standard; -         mutual recognized; -         established by consensus; -         the result of common work; -      able to evaluate standardized activity i.e. ability to evaluate conformity with requirements. 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

References with quality components ESS and other aspects of quality Relevance: appropriateness and common utilization of standards, acceptance and credibility of standards, significance of standards, involvement of the most important users in the creation of standards. 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

02.05-03.05.2011 Budapest - ESS net Preparation of standardisation References with quality components ESS and other aspects of quality (cont.) Accuracy: satisfaction of specificity of standards, ability to obtain aim which was associated with establishing of standard, all procedures that should be in line with ECoP to provide professionalism, monitoring of implementation of rules that are established 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

02.05-03.05.2011 Budapest - ESS net Preparation of standardisation References with quality components ESS and other aspects of quality (cont.) Timeliness and punctuality : process of production and updating of standards in order to satisfy user’s needs in the convenient period. 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

02.05-03.05.2011 Budapest - ESS net Preparation of standardisation References with quality components ESS and other aspects of quality (cont.) Accessibility and clarity : documentation of standards should be clear and well-done, available and includes requirements that are easy to implement 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

02.05-03.05.2011 Budapest - ESS net Preparation of standardisation References with quality components ESS and other aspects of quality (cont.) Comparability : ability of standards to integrate with other processes, interoperationality of standards 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

02.05-03.05.2011 Budapest - ESS net Preparation of standardisation References with quality components ESS and other aspects of quality (cont.) Coherence : similarities and integrity with other standards that can be used in combinations. 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

02.05-03.05.2011 Budapest - ESS net Preparation of standardisation References with quality components ESS and other aspects of quality (cont.) Other aspects of quality : - Stability :standard should not be changed too often, utilization of standards without changes for certain period in the same application - Complexity :- standard reflects complexity of process and statistical product, holistic approach and synergic effect 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

02.05-03.05.2011 Budapest - ESS net Preparation of standardisation References with quality components ESS and other aspects of quality (cont.) Other aspects of quality : - Common familiarity and understanding : increase of awareness about standard, understanding of rules of standard application, easy access to the information about standard, understanding of areas of standard application 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

02.05-03.05.2011 Budapest - ESS net Preparation of standardisation References with quality components ESS and other aspects of quality (cont.) Other aspects of quality : -Common using of standard-relevance: common use of standard to solve the same problems- principle of domination of standard, easy access to the information about standard, active impact of standard on environment and application 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

02.05-03.05.2011 Budapest - ESS net Preparation of standardisation References with quality components ESS and other aspects of quality (cont.) Other aspects of quality : -Contribution to the integration and harmonization process : ability of standard in terms of creation of comparability between processes, ability of standard in terms of creation of harmonization and coherence between processes, interoperationality 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

02.05-03.05.2011 Budapest - ESS net Preparation of standardisation References with quality components ESS and other aspects of quality (cont.) Other aspects of quality : -Up to date of standard : flexible reaction of standard for changes in processes, modification of standards 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

02.05-03.05.2011 Budapest - ESS net Preparation of standardisation References with quality components ESS and other aspects of quality (cont.) Other aspects of quality : -Archive of standard : maintaining of standards with necessary metadata in the archive 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

02.05-03.05.2011 Budapest - ESS net Preparation of standardisation References with quality components ESS and other aspects of quality (cont.) Other aspects of quality : -Development of a standard : progress tendency in the development of standard, design work connected with a standard 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

02.05-03.05.2011 Budapest - ESS net Preparation of standardisation References with quality components ESS and other aspects of quality (cont.) Other aspects of quality : -Certification of a standard : existence of certificate issued by the standardisation body e.g. ISO 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

02.05-03.05.2011 Budapest - ESS net Preparation of standardisation References with quality components ESS and other aspects of quality (cont.) Other aspects of quality : -Evaluation of standardisation process (preparation, implementation, utilization and application):carrying out standardisation process according to procedure,    application of standard in line with recognized principles e.g. law order ensuring necessary technical, legal and organisational conditions for the aim of implementation -         02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

02.05-03.05.2011 Budapest - ESS net Preparation of standardisation References with quality components ESS and other aspects of quality (cont.) Other aspects of quality : -Protection of a standard: ensuring the adequate measures to use a standard according to the aim          - Access and dissemination of a standard: easy access to the standard, ways of standard dissemination ( publications Internet, etc. )    02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

02.05-03.05.2011 Budapest - ESS net Preparation of standardisation References with quality components ESS and other aspects of quality (cont.) It is much easier to make a standard successful if its users benefit directly (Sponsorhip on standardisation, Doc PG 2011/40/4.1, 40th Meeting of the Partnership Group, 25 March 2011) 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

Problems that have quality character Standard was created too late Standard is not adapted to the specific of the information area Requirements of the standard are too high Standard does not supply full documentation 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

Problems that have quality character (cont.) Standard is out of date Standard is too general Standard is too detailed Standard is unknown 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

Problems that have quality character (cont.) Standard is premature Implementation of the standard is too costly Standard is unnecessary 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

Selected quality criterias and indicators for the aim of template Appropriateness to the goal: the ability to simplify process, the ability to reduce costs, the ability to integrate and harmonized input, process and output, the ability to interoperationality 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

Selected quality criterias and indicators for the aim of template Relevance of standards : the ability of standards to satisfy users needs (strict link of a standard with users needs), domination of standard or common using of standards in the solving the same problems for which the standard was created, active impact of standard on the background application 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

Selected quality criterias and indicators for the aim of template  Common familiarity and understanding of standards: understanding of areas of standard application, understanding of rules of standard application, easy access to the information about standard 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

Selected quality criterias and indicators for the aim of template Monitoring of implementation of rules and guidelines connected with standards: the check of application of rules connected with standards in statistics, elaboration and using of procedures based on rules and guidelines, understanding of rules of standard application 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

Selected quality criterias and indicators for the aim of template Up to date of standard : flexibility of standards for changes in processes, ability of standards for modification 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

Selected quality criterias and indicators for the aim of template Relationships of standards with other standards : ability of standards to be coherent with other standards, ability of standards to participate in conjunctions 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

Selected quality criterias and indicators for the aim of template Evaluation of standardisation process: preparation, implementation, utilization and application : existence of technical, legal, organisational conditions for the aim of implementation, implementation of standard in line with recognised rules and principles application of standard according to aim for which was created 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

Selected quality criterias and indicators for the aim of template Access and dissemination of a standard: providing different ways of standard dissemination, ensuring easy access to standards 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

Selected quality criterias and indicators for the aim of template Trade off between quality of standards and effectiveness of standards: analysing the correlation between means and goals of standards 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

02.05-03.05.2011 Budapest - ESS net Preparation of standardisation Conclusions Quality criterias and quality indicators based on ESS quality components and other relevant quality issues 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

02.05-03.05.2011 Budapest - ESS net Preparation of standardisation Conclusions The key statement for the quality of standards: It is much easier to make a standard successful if its users benefit directly[1]. [1] Sponsorhip on standardisation, Doc PG 2011/40/4.1, 40th Meeting of the Partnership Group, 25 March 2011 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation

02.05-03.05.2011 Budapest - ESS net Preparation of standardisation Conclusions Thank you for your attention 02.05-03.05.2011 Budapest - ESS net Preparation of standardisation