Unit 3 Storage and Retrieval of Information

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Presentation transcript:

Unit 3 Storage and Retrieval of Information

Why do we file? To keep information safe To find information easily and quickly To keep the work area tidy

Features of a good filing system Quick and simple to use Able to be expanded Conveniently located Doesn’t take up too much space

Information can be stored: manually OR electronically

Methods of Manual Storage Vertical filing cabinet Lateral filing cabinet Filing trays Lever arch files Personal Organiser

Methods of Electronic Storage Floppy disk Hard disk Zip Drive CD-ROM DVD

How can files be created electronically? Word processor Database Spreadsheet DTP package PowerPoint Scanned images Downloaded Internet files

Methods of Manual Filing Alphabetical Filing Numerical Filing Chronological Filing (date) Geographical Filing

Time to see what you’ve learned Load the PowerPoint file Filing Quiz

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