CBGD: Nguyễn Thanh Tùng PROJECT MANAGEMENT CBGD: Nguyễn Thanh Tùng

Group Members Huynh Tan Phuoc 1413045 Mai Xuan Vinh 1414684

Nội dung 1 Introduction 2 Definition Project Manager 3 4 Project Phases 5 Project Management Knowledge Areas 3

Introduction Project Management dates back to the early 1950s As businesses realised the benefits of organising work around projects - recognising the critical need to communicate and co-ordinate work across departments and professions A defined method of project management emerged.

Introduction At its core, project management centres on the planning and control of everything involved in delivering the end result - and it's a process that every person on a project team needs to embrace, understand and execute, no matter the experience level.

Definition Project management is no small task. Project management has a definite beginning and end. Tools to measure accomplishments and track project tasks. These include Work Breakdown Structures, Gantt charts and PERT charts. Project management reduces risk and increases the chance of success.

Projects almost always have the following characteristics: Definition Projects almost always have the following characteristics: Clear objective Constraints of cost, quality and time A fixed timescale A fixed budget A team of people Change and uncertainty Uniqueness

Definition Even if similar projects have been conducted several times they will still follow these characteristics and the uniqueness of a project may come from a new team of people, a different budget, new technology, a new customer/client etc. Text Text

Project Manager's Role The role of the project manager is one of great responsibility. The project manager's job is to direct, supervise and control the project from beginning to end. Project managers should not carry out project work.

Project Manager's Role The project manager must define the project, reduce it to a set of manageable tasks, obtain appropriate resources and build a team to perform the work. The project manager must set the final goal of the project and motivate the project team to complete the project on time. The project manager must inform all stakeholders of progress on a regular basis. The project manager must assess and monitor risks to the project and mitigate them.

Project Manager's Role Important: No project ever goes quite as planned. Project managers must learn to adapt to and manage change.

Project Manager's Skill Leadership People management (customers, suppliers, functional managers and project team) Effective communication (verbal and written) Negotiation Conflict management Planning Contract management Estimating Problem solving Creative thinking + Time management

Project Phases Project Initiation Project Planning Project Execution Everything needed to set up the project before work can start Project Planning Detailed plans of how the work will be carried out, including time, cost and resource estimates Project Execution Doing the work to deliver the product, service or desired outcome Project Monitoring & Control Ensuring that a project stays on track and taking corrective action to ensure it does Project Closure Formal acceptance of the deliverables and disbanding of all the elements required to run the project

Project Management Knowledge Areas

Project Integration Management Project Integration Management supports various elements of project management which are identified, defined, combined and coordinated. Develop Project Charter Develop Project Management Plan Direct and Manage Project execution Monitor and Control Project Work Perform Integrate Change Control Close Project

Project Scope Management Project scope management includes the processes required to ensure that the project includes all the work required, and only the work required to complete the project successfully Collect requirements Define Scope Create WBS Verify Scope

Project Scope Management WBS – Work Breakdown Structure A deliverable-oriented hierarchical decomposition of work to be executed by the project team to create required deliverables accomplish project objectives WBS organizes and defines the total scope and represents specified in the current approved Scope Statement! Process of subdividing project deliverables and project work into more manageable components. Lowest level of WBS is work package can be scheduled, cost estimated, monitored, and controlled.

Project Time Management Project Time Management ensures the timely completion of the project. Plan Schedule Management Define Activities Sequence Activities Estimate Activity Resources Estimate Activity Durations Develop Schedule Control Schedule

Project Time Management

Project Cost Management Project cost Management includes the processes involved in estimating, budgeting, and controlling costs so that the project can be completed within the approved budget. Estimate cost Convert it into budget Load the cost into schedule Perform earned value (EV) analysis Perform estimate at complete (EAC) Administer changes Control cost

Project Quality Management Project Quality Management ensures the project will satisfy NEEDS for which it was undertaken. Plan Quality Perform Quality Assurance Perform Quality control What is Quality? Conformance to specifications Fitness for use

Project Human Resource Management Project human resource management includes the processes that organize, manage, and lead the project team and to make most effective use of people involved in the project. Develop Human Resource Plan (Role & Responsibility, Organization chart, Staffing Management Plan) Acquire project team Develop project team Manage project team

Project Communications Management Project communication management include processes required to ensure timely and appropriate generation, collection, distribution, storage, retrieval, and ultimate disposal of project information. Identify Stakeholders Plan Communication Distribute Information Manage Stakeholders expectations Report Performance

Project Communications Management Project Stakeholders Customers/users Sponsor Portfolio managers/portfolio review board Program managers Project management office Project managers Project team Functional managers Operations management Sellers/business partners

Project Risk Management Project Risk Management is concerned with identifying, analyzing and responding to project risks. Plan Risk Management Identify Risks Perform Qualitative Risk Analysis Perform Quantitative Risk Analysis Plan Risk responses Monitor and Control Risks

Project Document Management Document management is very important (but largely ignored) aspect of project management. This can be a sophisticated software or simple excel sheets depending on the organization strategy Once adopted its use should be fully exploited viz. 100% documents should pass through it and document reviews should be done as per the matrix defined Management Information System of document status be generated at the end of period

Project Document Management Proper DMS ensures right information to all stakeholders at all times Avoid using obsolete drawings and designs for execution Serves a very good engine for future use of project data

Function Point Analysis Count components Rate each component’s complexity Assign complexity numbers Arrive at a subtotal Multiply by adjustment factor

Based on Five Main Components of Computer Systems External inputs External outputs External queries Internal logical files External interface files

Function Point counts can be accomplished in 5 steps

In Summary

Questions

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