2009 Operations Workshop

Department of Operations (Response) 2 Welcome This seminar is designed to be a refresher of basic Surface Operations processes and procedures to promote safety and efficiency for all patrols This is an optional seminar although it may be required at a local level, and not a replacement for the TCT Refresher course which is required yearly for all surface operations Auxiliarists

2009 Operations Workshop Department of Operations (Response) 3 Ground Rules This Workshop should be Interactive NOT a Lecture –Ask Questions –Answer questions –Share experiences –Share Insights Participate

2009 Operations Workshop Department of Operations (Response) 4 Remember Safety of all personnel, Auxiliary & the public is first and foremost Risk Management principles are to be applied in mission planning and execution Know your facilitys operational limits Remember to adapt, not adopt. Local conditions will impact the execution of any mission!

2009 Operations Workshop Department of Operations (Response) 5 Remember Changes for Currency Maintenance You must log 12 hours underway –Crew & Coxswains –Coxswains can log their 12 hours as crew or coxswain –PWC must log their time on a PWC Attend a mandatory 1 hour TCT refresher –Must be completed by 31 December –If 5 year 8 hour TCT is required, the 1 hour TCT need not also be completed

2009 Operations Workshop Department of Operations (Response) 6 Changes from 2007 (These changes remain in effect for 2009) The 4 simple tasks for annual Currency Maintenance have been deleted Check rides will be every 3 years with a QE Crew check ride has 15 sign offs Coxswain check rides has 17 sign offs PWC check ride has 12 sign offs Work these sign off tasks every year so you are always ready for the check ride.

2009 Operations Workshop Department of Operations (Response) 7 Changes from 2008 ICS-210 Initial Incident Commander course is REQUIRED for all Coxswains and Pilots ( Aircraft Commander, First Pilot and Co-Pilot ) by 31March2009 Without this certification in AUXDATA you will go into REYR status NavRules re-certification is 5 years from last date test was successfully taken (e.g. passed 15 May 2004 due next by 15 May 2009 NOT 31 Dec 2009)

2009 Operations Workshop Department of Operations (Response) 8 More Changes from 2008 New 50 MPH dynamic strength tested PFDs are required by 1 June 09 if (and only if) your facility can exceed 35 MPH Inflatable vests listed in the Rescue and Survival Systems Manual, COMDTINST M F will continue to be authorized after 01 JUN 2009 for facilities that can exceed 35 MPH (excluding PWCs)

2009 Operations Workshop Department of Operations (Response) 9 More Changes from 2008 PWC Carriage requirements changes –No more throwable device requirements –Spare spark plugs ONLY required for 2 cycle engine PWCs Note: There are no changes to PWC PFD requirements

2009 Operations Workshop Department of Operations (Response) 10 Check Ride phase in Last check ride in 2005 or you are now due in 2009

2009 Operations Workshop Department of Operations (Response) 11 Our Missions Promote boating safety Provide SAR response Render assistance to distressed persons in the maritime environment Maritime Domain Awareness - (we are the eyes and ears of the Coast Guard) Provide support as needed by the Coast Guard

2009 Operations Workshop Department of Operations (Response) 12 Safety is Priority 1 Remember safety of the crew, the public, and the vessel are more important than the mission PEPIRB – Key piece of safety equipment –Have in on board and on your PFD when underway –Check the battery expiration date –Keep it registered with NOAAKeep it registered with NOAA HAZMAT –Remember to steer well clear of ANY HAZMAT situation unless you have a certified HAZMAT responder on your crew

2009 Operations Workshop Department of Operations (Response) 13 Promote Safety Set a good example for the rest of the crew and especially the general public Dont ride on the gunwale Keep speed to a minimum in close quarter situations Be professional at all times Be properly equipped both personally and for the facility

2009 Operations Workshop Department of Operations (Response) 14 Provide SAR Response Monitor CH 16 & local CG working channel If responding to a SAR case, obtain all key info prior to getting underway to complete your risk assessment Update SAR info and environment conditions en-route to last known position, update risk assessment as appropriate

2009 Operations Workshop Department of Operations (Response) 15 Provide SAR Response cont. Do only what you & your facility are capable of - safety of crew comes first Operate at safe speed for the sea conditions and local environment Observe all NO WAKE zones

2009 Operations Workshop Department of Operations (Response) 16 Render Assistance Do only what you are trained to do Keep your crew informed as to what you plan to do Communicate your intentions to the disabled vessels master Maintain a tow watch for any problems Leave medical cases for qualified EMTs or seek help from the local ambulance squad

2009 Operations Workshop Department of Operations (Response) 17 Maritime Domain Awareness You know what is normal for the area you patrol and what is not. Look for the out of the ordinary. Observe and report, do not put your crew or vessel at risk to intervene. Multi-Mission – Regatta Patrol, SAR, MOM (Maritime Observation Mission) ATON/Chart Update, Bridge Inspections, etc.

2009 Operations Workshop Department of Operations (Response) 18 Provide Support Assist local police departments in regattas, parades, etc. DO NOT participate in any law enforcement activities or imply law enforcement authority by your actions Provide communications relay to other rescue vessels in your patrol area Be the eyes of the Coast Guard for Homeland Security every time you are out on the water

2009 Operations Workshop Department of Operations (Response) 19 Safety Zone Support Operate only in advisory/informational mode You MAY NOT exercise or imply any law enforcement authority You MAY NOT use or display unauthorized lights, sirens or flags - No Blue Lights

2009 Operations Workshop Department of Operations (Response) 20 Responsibilities for Facility owners Conduct a thorough facility mechanical inspection at least annually Maintain the facility in good working order Notify the Director of any significant changes Abort the mission when any situation pertaining to the mission may adversely affect the safety of the facility or crew

2009 Operations Workshop Department of Operations (Response) 21 Responsibilities of Coxswains Minimum number of qualified crew Proper uniform Proper PPE (personal protection equipment) as defined in the Rescue and Survival Systems ManualRescue and Survival Systems Manual Facility properly equipped/maintained Crew capable of performing the mission Safety of the crew and mission Risk management is vital – Remember your GAR model & TCT

2009 Operations Workshop Department of Operations (Response) 22 Operational Risk Management (ORM) Accept No Unnecessary RiskAccept No Unnecessary Risk Accept Necessary Risk When Benefits Outweigh CostsAccept Necessary Risk When Benefits Outweigh Costs Make Risk Decisions at the Appropriate LevelMake Risk Decisions at the Appropriate Level ORM is Just as Critical in Executing as in Planning All ActivitiesORM is Just as Critical in Executing as in Planning All Activities

2009 Operations Workshop Department of Operations (Response) 23 Operational Risk Management (ORM) Remember Your Risk Assessment happens BEFORE and updated DURING the missionRemember Your Risk Assessment happens BEFORE and updated DURING the mission Use Peace, STAAR, GAR, etc., models from the USCG Addendum to the US National Search and Rescue Supplement (NSS), [COMDTINST M D]Use Peace, STAAR, GAR, etc., models from the USCG Addendum to the US National Search and Rescue Supplement (NSS), [COMDTINST M D] [COMDTINST M D] [COMDTINST M D] Check with your local DIRAUX for any special forms to complete for your area.Check with your local DIRAUX for any special forms to complete for your area.

2009 Operations Workshop Department of Operations (Response) 24 Responsibilities of crew Be in proper uniform Have the right PPE for the weather Be in good physical condition Use good judgment & common sense when performing duties (Repeat all commands from Coxswain, remember your TCT training) May have to perform in challenging situations Safety, TCT, safety, TCT, safety, TCT, ….

2009 Operations Workshop Department of Operations (Response) 25 Orders Assignment to duty DO NOT move any Facility unless appropriate orders have been issued Order numbers shall suffice as evidence of properly executed mission assignment

2009 Operations Workshop Department of Operations (Response) 26 Liability Orders do not guarantee liability coverage Legal process bases coverage on a review of the circumstances and facts involved Actions may not exceed the facility capabilities Must not go beyond the scope of the Auxiliary duties Coverage may be denied by the Coast Guard

2009 Operations Workshop Department of Operations (Response) 27 Operational Guidelines Remember, we are prohibited from: –Boardings for law enforcement purposes –Investigating complaints of negligent operation –Violating any navigational rules –Creating any situation that would place any vessel in navigational extremes.

2009 Operations Workshop Department of Operations (Response) 28 Operational Parameters - Communications External: –VHF Radio is ALWAYS primary, cell phone secondary –Must have 2 way communications at all times –Maintain a 1 hour radio guard at a minimum or as required by OIA (Order Issuing Authority) –If communications are lost, orders may be voided

2009 Operations Workshop Department of Operations (Response) 29 Operational parameters - Communications contd Internal: –Be aware of challenges in communicating with engine noise and wind –Communications may be distorted –Verbalize the response to the coxswains orders –Coming up, coming down, hard turn, etc. –Crew - repeat/acknowledge these commands or informational messages

2009 Operations Workshop Department of Operations (Response) 30 Towing Requires a high degree of awareness Many potential hazards Know limitations of facility and towing components How the vessels are loaded will affect maneuverability Brief your crew and the disabled vessels owner Plan an escape route

2009 Operations Workshop Department of Operations (Response) 31 Operational Parameters - Speed Experienced coxswains rarely operate at maximum speed available Excessive speed is attributed to mishaps Speed is hard on the body and the equipment Hard to maintain situational awareness Never hesitate to ask the coxswain to slow down (remember your TCT)

2009 Operations Workshop Department of Operations (Response) 32 Operational Parameters Speed contd Comfort and safety of crew No justification for navigating with a lack of consideration or fatiguing the crew enroute to a perceived distress Speed must be adjusted for weather and sea conditions Safe speed is prudent seamanship Can (and has) cause crew ejection, injury or damage to boat

2009 Operations Workshop Department of Operations (Response) 33 Mishap Reporting Report all information immediately via radio or cell to your OIA Call next business day to your DIRAUX/OTO Download the Claim form from the Coast Guard website CG will investigate Do not repair the facility unless authorized to do so Maintain LOG BOOK Damage must be linked to identifiable patrol cause

2009 Operations Workshop Department of Operations (Response) 34 Local Hazards Are there particularly tricky or dangerous hazards in your local AOR (Area of Responsibility) What are they, have you communicated them to your crew Highlight them on your charts for new crew to easily see

2009 Operations Workshop Department of Operations (Response) 35 Bravo Zulu! Great Job! Thank you for your participation in the 2009 Operations Workshop. Please share your thoughts about this training, the format, and/or content with us! Bruce Pugh, DVC-OE Division Chief Operations Projects and Educational Outreach Jim McCarty, BC-OEI

2009 Operations Workshop Department of Operations (Response) 36 Acknowledgements Special thanks to past rear commodore Pat Ermilio (ADSO-OP, SO-OP, FSO-OP) from Flotilla in 1 st Southern for contributing much of the baseline material used to prepare this workshop.