Summary report of EC meeting I The 2012 midyear meetings of APMP 4-7 June 2012 Papua New Guinea

Agenda items of the EC meeting I Report on the work progress of APMP since the 2011 GA Report on DEC activities and financial status Proposal on formalizing the APMP-PTB and APMP-UNIDO relationship Treasurer’s report Discussion paper on the funding of the next secretariat

Agenda items of the EC meeting I New applications for APMP membership Report on the March meeting of JCRB Report on the CIPM ad-hoc working group meeting Report on the APEC SCSC and the SRB forum meetings Report on the COOMET meeting Possible collaboration between APMP and APLMF Future meetings and events

1. About potential new Members Action-1: The treasurer will define the membership fee for the four new applications. EC agree in principle that the membership fee for Bhutan and Cambodia is 600 USD.

2. About EC member and TCCs Action: The Secretary will call for nominations for two new EC members. Recommendation: The EC recommends extending Dr. AKB and Dr. Kim’s terms as EC members for one more year and will submit this recommendation to the General Assembly of 2012 for approval. EC noted that TCEM is in a process of selecting the next TCEM chair and that the TC chairs will select the next lead TC chair during the GA 2012.

3. About funding for the next Secretariat Action: The EC is to send a formal letter to the CEO of NMIA requesting NMIA to provide secretariat support to the chairperson-elected. Action: Dr Besley, Dr Kim, Dr Miki and Dr Armstrong are to form a task force to formulate the strategy to ensure the sustainability of the APMP Secretariat. The task force is to draft a discussion paper for consideration at the APMP GA 2012.

4 about APMP-PTB/UNIDO relationship Decision: The EC decided to formalize the APMP-PTB and the APMP-UNIDO relationship respectively through an MoU between the APMP DEC and the Technical cooperation department of PTB, and a MoU between the APMP and the UNIDO. Action: The EC provides in-principle approval of the revised MoUs between APMP and the PTB/UNIDO. The EC tasks the DEC Chair to further develop two MoUs and circulate them among EC member for comments before 30 July. Upon EC’s approval, the EC authorizes the DEC chair to sign the MoUs with the corresponding parties.

5. About further collaboration between APMP-APLAC Recommendation: EC endorses the TCQM proposal for further collaboration between APMP and APLAC. EC noted that the Proficiency Testing Consultative Group of the ILAC is responsible for policy and technical advice to ILAC Committees and members on issues related to proficiency testing. APMP recommends setting up a mechanism to seek information from the PTCG regularly through APLAC.

6. About further collaboration between APMP-APLMF Possible collaborations: Invited participation at each other’s annual meetings and talks on specific topics of mutual interest at each others’ symposiums. Cooperation in emerging legal metrology fields where the reference standards are not yet established. Joint application for APEC funding for training programs.

7. About JCRB issues Recommendation: Regarding the proposal to establish a GULFMET, EC considers an offer that APMP will allow the GULFMET countries to participate in the activities of APMP. Decision: EC endorses that NIM, China would like to play host to the September meeting of JCRB in 2013.

8. About APMP Certified Reference Material database Prof Yu in particular talked about the possibility for APMP to provide a CRM database sharing member NMIs’ CRM resources. Laurie noted that, considering the huge amount of work required to establish an APMP database, APMP could encourage member NMIs to publish CRM information on COMAR. For better knowledge transfer and awareness raising, The EC recommends APMP provides website links to the RM databases of member NMIs.

9. About future meetings Action: Secretary is to call for candidate host for the 30th GA in 2014. Action: Laurie, Ada, and the facilitator are to form a task force to prepare for the 3rd NMI Directors’ Workshop. As a first step, the Secretary is to circulate the following 3 candidate topics among APMP NMI Directors for prioritization: Interaction with academia Strategic planning for the future Interaction with the accreditation bodies and/or legal metrology bodies

10. About TC Initiatives, 2013 Secretary is to call for proposals the “TC Initiatives” of 2013 5 months before the 2012 GA to enable both good development and evaluation of the proposals with a view to have the programs approved during the GA week. The balance of the 2012 “TC Initiative” budget will be carried forwarded to the next-year’s budget.