What to Expect from a Cal Grant Review Presented by: Melanie Wong (916) 464-8207 Nati Bugarin(916) 464-6413.

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Presentation transcript:

What to Expect from a Cal Grant Review Presented by: Melanie Wong (916) Nati Bugarin(916)

Audit Objective To ensure program compliance by postsecondary institutions participating in the Commissions Cal Grant Programs. To evaluate and report on the institutions administration of Commission programs.

General Eligibility Schools Policies and Procedures Cal Grant Institutional Participation Agreement Fiscal Operations Report and Application to Participate (FISAP) Independent Auditors Report Educational Programs Information Security and Confidentiality Agreement

Applicant Eligibility Citizenship Requirements U.S. Selective Service Requirements Not in Default California Residency Enrolled in Eligible Program Does not Have Bachelors or Professional Degree Education Level (EL) Income/Asset Does not Exceed Ceilings Demonstrates Need for the Award (Overawards) Meeting Satisfactory Academic Progress Valid Institutional Student Information Record (ISIR)

Fund Disbursements and Refunds Enrollment Status - Number of Units Disbursement Policy & Dates Refund Policy Cal Grant Tuition Awards May Not Exceed Actual Tuition Charges Authorization – Cal Grant B Access and C Book & Supply Awards

Fiscal Responsibility Cal Grant Reconciliation (student by student) Accounting Documents – Ledgers (Receipt of Cal Grant Funds and Disbursements to Students) Reconciliation Discrepancies (excess funds, unreported payment, undisbursed funds) Cal Grant Funds Maintained in an Interest Bearing Account Return of Interest Earned on Cal Grant Funds

Audit Findings and Reporting Exit Conference–Summary of Finding/Observation Results Management Representation Letter Draft Report Institutional Audit Response to Draft Report Final Report

Top 10 Most Common Findings Cal Grant Reconciliation Education Grade Level Verified Incorrectly No Written Policies & Procedures SAP Not in Compliance with Title IV Noncompliance with Information Security and Confidentiality Agreement Ineligible Student/Program Income/Assets Exceeds Ceiling Incorrect Payment Amounts Due To Enrollment Status Cal Grant Tuition Disbursement Exceeds Tuition Charges Conflicting Information Not Resolved or Not Documented

Cal Grant Checklist Information to VerifySource 1.Eligible CG Program1.School Catalog 2.Education Level2.Transcripts 3.Program of Study3.Transcripts, Enrollment Agreement 4.Program Length4.Catalog, Transcripts, Enrollment 5.Start Date5.Transcripts, Enrollment Agreement 6.SAP6.Transcripts, SAP Letters, SAP Policy 7.Citizenship7.ISIR, Naturalization Certificate, etc. 8.CA Resident8.ISIR, HS Transcripts, Utility Bills, etc. 9.Dependency Status9. ISIR, Taxes, Verification Documents 10.Edit Comments10.ISIR, Verification Docs, Citizenship Docs, etc. 11.Degree 11.ISIR, Transcripts, Diplomas

Cal Grant Checklist Information to VerifySource 12.Parent Income12.ISIR, Taxes, W-2, Verification Docs 13.Student Income13.ISIR, Taxes, W-2, Verification Docs 14.Family Size14.ISIR, Taxes, Verification Docs 15.Renewal Notification15.Award Letter, Award Screen 16.Cost of Attendance16.Budget, Award Letter, Need Analysis 17.EFC17ISIR, Award Letter, Need Analysis 18.EFA18.Award Letter, Account Ledger, etc. 19.Disbursed Amount19.Account Ledger, Negotiated Checks 20.Disbursed Date20. Account Ledger, Negotiated Checks 21.Units Attempted21.Transcripts, Add/Drop Screens 22.Units Completed 22.Transcripts, Add/Drop Screens 23.Authorized Signature23.Negotiated Checks, Authorization