Letting a Term Maintenance Contract Martin Carnaffin

County Council Meeting June 2011 Required us to review selected highway services for competitive tender Commitment to retain in-house provision of highway services

What in the new contract - £11.5M Resurfacing £6M Road Markings and Studs £0.5M Surface Dressing and Pre-Patching £2M Street Lighting Planned Column Replacement £1.5M Gully Emptying £1M Earthworks, fencing, land reclamation £0.5M

Collaborative Nature of the MHA Contract NEC 3 TSC - Options C (+ E) Length 5 + potential 5 year extension Open Book Cost Management & Target Costing A requirement to actively participate in the TCB including its groups

Best Practice Review

Nottinghamshire County Council Highway Term Maintenance Contract   Nottinghamshire County Council Highway Term Maintenance Contract

Restricted procedure flowchart

PIN / OJEU Notice OJEU Prior Information Notice (PIN) 26th January 2012 OJEU Publication of Notice (Restricted Procedure) 27th February 2012

SECTION II: OBJECT OF THE CONTRACT II.1.6) COMMON PROCUREMENT VOCABULARY (CPV) 45.23.31.41 - - - . . . - - -

Procurement Process for Highways Term Maintenance First Industry Day Procurement Process for Highways Term Maintenance 16th February 2012

Midlands Highway Alliance Karl Smith Thomas Bow City Asphalt Name Organisation Gary Wood NCC Andy Warrington Cllr Richard Jackson Catherine Haywood Kevin Heathcote Clive Wood Martin Carnaffin Dave Tebbett Chris Charnley Suzanne Heydon John Nilan Kenny Stewart Steve Mckeown Jo Ewart Whitehouse Construction Co. Ltd Steve Giles SPG Construction Ltd Derek Hardy Rick Green Mark Goslin Tarmac Limited Matthew Stubbings John Upcott Ringway Infrastructure Services Ltd Paul Russell Jonathan Whitehouse Carillion Local Government Services Chris Betts Breedon Aggregates Helen Taylor Andy Hipwell Nigel Dyer May Gurney Limited Keith Martin Mike Cafferky Simon Lloyd Enterprise Jenny Neville JPCS Limited Tristram Taylor Graham Pack Bardon Contracting Mukhtar Mohsin Kelly Integrated Transport Services Andy Bedford Lafarge Aggregates Jamie Smith A J Beaman Construction Ltd Jonathan Fletcher Fitzgerald Civil Engineering Mike Williams Michelle Eames Costain Andrea Bennett Chris Edwards Steve Addison BAM Nuttall Limited Brendan O’Connor J Murphy & Sons Limited Grant Russell Tennants UK Roger Atkinson Clearway Drainage Systems Ltd Stewart Corbett Derby City Council Glen West Mann Jones Ltd Emma Hunt Keedy Warriner Lawson Road Planning Ltd Name Organisation Barry Turner Wrekin Peter Barclay Clare Randall Midlands Highway Alliance Karl Smith Thomas Bow City Asphalt Simon Leggett Stuart Theabould Jointline Limited Shaun Thornley Triple S Fabrications Ltd Jim Carew Galliford Try Dave Warren Quantum Construction Services Ltd Dean Petters Arbus Limited Sean Conway Nationwide Distribution Services Ltd Paul Jackson Henry Kemp (Road Maintenance) Ltd Kevin Burdett David Sykes Midlands Quarry Products Rob Bale Atkins Limited Roger Palmer Parkway Pipelines & Civils Limited Ed Varley John Cole URS Richard Pammenter FW Pammenter & Son Steve Marsdon Gary Middleton Andy Houldsworth C P Berry Groundworks Ltd Mick Fowler SSE Contracting Colin Bates Danaher & Walsh (Civil Engineering) Ltd Ian Stuart CWC Mike Todd Colas Limited Marcus Jones Mann Jones Limited Ian McDonald Sapa Pole Products Bob Skevington Sanmet Limited Nick Radford Balfour Beatty Living Places Jimmy Kitchen CR Reynolds Limited Dave Swanwick East Midlands Diamond Drilling Mike Driscoll Mike Thornett North Midland Construction Triple S Fabrication Jez Wright Road Planning Ltd  

Pre-Qualification Questionnaire Issue Pre-Qualification Questionnaire 2 March 2012 PQQ Applicant Response Date 09 April 2012 PQQ Shortlist Announcement 11 May 2012

Response contains insufficient information to make a judgement Score Band Rationale General Description Response contains insufficient information to make a judgement Wholly unsatisfactory 1 Response contains significant omissions, weaknesses or concerns Unsatisfactory 2 Response contains some omissions, weaknesses or concerns Cause for concern 3 Response indicates acceptable confirmation, experience or credibility Acceptable 4 Response indicates significant and appropriate experience or credibility Very Good 5 Response indicates significant and appropriate experience or credibility and excellent past performance Outstanding

P.Q.Q. Training

Recording P.Q.Q. Scores

Outcomes of the P.Q.Q. 8 Completed P.Q.Q.s were returned 3 Applicants knocked out on Pass/Fail 1 Applicant failed the Quality Threshold 1 Applicant withdrew from the process

Invitation To Tender

Quality Questions

Question   In the context of the services provided under the contract Specification, with regard to the KPI(s) listed in Section 3 Schedule 8 what key performance indicator(s) do you propose the Employer should adopt to assess and review “Value for Money” and “Added Value” for the delivery of highway works whilst demonstrating improvements? Explain how these indicators would be meaningful, practical and contribute to supporting the Employer’s strategic objectives. For each KPI, provide the following information: KPI description provided, Achievement Criteria provided for year 1, Method of measurement (is it practical to measure?), and Is it relevant to the service and why?

Tenderer’s Presentation

Question Evaluators MCa Atos EH CC KH PB GC MCo IC BG MP HS JM AB R1 YES   R2.1 R2.2 R2.3 R3 R4 R5 R6 R7 R8 R9.1 R9.2 R9.3 R9.4 P1

I.T.T. Evaluator training

Cost Models

Item Description Number Units   Carriageway Resurfacing A60 Mansfield Road / Nottingham Road, Ravenshead RWA1 HAND LAY - NON PAVER OPERATION - 60mm thick SMA 10 Surf as surface course in carriageway (PSV 55) 40.00 m² RWA2 SMA 10 Surf as surface course in carriageway (PSV 55) 40mm thick 3750.00 RWA3 Extra Over for PSV 60 aggregate 372.00 tonne RWA4 Applied sealing grit to new SMA surfacing sq. m. RWA5 Regulating with SMA 10/14 Surf 15.00 RWA6 Polymer modified Bond coat, K1-50, or K1-65 sprayed at 0.4 to 0.6ltrs/m2 RWA7 Cold Milling pavement, areas over 500 sq.m and up to 2,000 sq.m up to 40mm thick RWA8 Road Markings - in accordance with Specification for Highway Works, clause 1276AR RWA9 Intermittent Lane and Edge Markings 100mm wide 512.00 lin.m RWA10 Transverse, Hatching, Zig-zag, H and associated terminal markings - Width 100mm 395.00 RWA11 Transverse, Hatching, Zig-zag, H and associated terminal markings - E.O. for addition of each 50mm width or part thereof.

Key Dates ITT Released -19th September 2012 2nd Industry Day – 20th of September 2012 ITT Returned – 9th of November 2012 Marking quality questions – 14th until the 23rd November 2012 Moderation – 28th of November 2012

Key Dates Continued Notification to preferred Bidder – 16th of January 2013 End of Alcatel Period -28th of January 2013

Not there yet!! Briefing note providing summary of quality questions. Briefing Note providing summary and complete answers for winning Contractor in relation to support for the local supply chain Procurement team report on the Tender assessment Draft Policy Committee Report with public / exempt sections

Two day training sessions for Designers One day Executive Training NEC3 Training Two day training sessions for Designers 21st and 22nd February 2013 27th and 28th February 2013 One day Executive Training 25th of February Any vacant places were offered to MHA members

Key Dates Continued Mobilisation 1st February to 31st March 2013 Service Delivery from 1st April 2013

I’ll let you Know at the 3rd Annual MHA Event Mobilisation I’ll let you Know at the 3rd Annual MHA Event

Questions