Research data preservation in Canada Corey Davis | @coreyleedavis COPPUL Digital Preservation Coordinator CAUL-CBUA RDM Forum 26 February 2018

Digital preservation is not primarily a technical issue

“Much of our global cultural heritage, and our own individual and social imprint, is at serious risk of disappearing.” Richard S. Whitt, Corporate Director for Strategic Initiatives at Google

Creating robust, collaborative infrastructure to address large-scale risks associated with digital content

What is digital preservation? “...a formal endeavor to ensure that digital information of continuing value remains accessible and usable. It involves planning, resource allocation, and application of preservation methods and technologies, and it combines policies, strategies and actions to ensure access to reformatted and "born-digital" content, regardless of the challenges of media failure and technological change. The goal of digital preservation is the accurate rendering of authenticated content over time.” https://en.wikipedia.org/wiki/Digital_preservation

What is digital preservation? “...a formal endeavor to ensure that digital information of continuing value remains accessible and usable. It involves planning, resource allocation, and application of preservation methods and technologies, and it combines policies, strategies and actions to ensure access to reformatted and "born-digital" content, regardless of the challenges of media failure and technological change. The goal of digital preservation is the accurate rendering of authenticated content over time.” https://en.wikipedia.org/wiki/Digital_preservation

What is digital preservation? “...a formal endeavor to ensure that digital information of continuing value remains accessible and usable. It involves planning, resource allocation, and application of preservation methods and technologies, and it combines policies, strategies and actions to ensure access to reformatted and "born-digital" content, regardless of the challenges of media failure and technological change. The goal of digital preservation is the accurate rendering of authenticated content over time.” https://en.wikipedia.org/wiki/Digital_preservation

COPPUL “The COPPUL Digital Preservation Network builds capacity for digital preservation at member institutions by offering world-class preservation infrastructure, education opportunities and advocacy resources, and by connecting local digital preservation activities with regional, national and international efforts.” https://coppul.ca/programs/coppul-dpn/about

COPPUL “The COPPUL Digital Preservation Network builds capacity for digital preservation at member institutions by offering world-class preservation infrastructure, education opportunities and advocacy resources, and by connecting local digital preservation activities with regional, national and international efforts.” https://coppul.ca/programs/coppul-dpn/about

COPPUL Tools and services Organizational capacity building Collaborations

Tools and services WestVault (LOCKSS-based preservation storage service) https://coppul.ca/westvault Archivematica-as-a-Service (a partnership w/ UBC and Artefactual) https://coppul.ca/archivematica Archive-It https://coppul.ca/web-archiving Arca (a partnership with BC ELN to provision Fedora-based repository service) Dataverse in partnership w/ ScholarsPortal?

OAIS-compliant preservation processing IR / DAMS OAIS-compliant preservation processing RDM Web archives

Organizational capacity building Webinar series https://coppul.ca/dp-webinars Digital Preservation Management Workshop https://coppul.ca/dpm-workshop-2018 COPPUL Digital Preservation Practitioners Forum https://coppul.ca/programs/coppul-dpn/dppf Communities of Practice!

Collaborations https://coppul.ca/dpn-collaborations Canadian Web Archiving Coalition (CWAC) Canadian Association of Research Libraries Digital Preservation Working Group (CARL DPWG) The Portage Network Dataverse North Working Group Preservation Expert Group

Portage Preservation Expert Group (PEG) “...provide(s) Portage with advice on RDM infrastructure developments supporting the long-term stewardship and access to research data and metadata.” “...monitors and advises Portage in its participation in regional and national initiatives to provide key components of preservation infrastructure. This includes identifying gaps for which Portage will seek partnerships to address.” https://portagenetwork.ca/working-with-portage/network-of-expertise/portage- preservation-expert-group/portage-preservation-expert-group-us/

The PEG Umar Qasim (Chair), University of Alberta Steve Mark (on leave), University of Toronto Michael Moosberger, Dalhousie Alex Garnett, Simon Fraser Corey Davis, COPPUL

How can Portage best support a nation-wide infrastructure to ensure Canadian research data is effectively preserved for the long term?

Open Archival Information Systems (OAIS) Reference Model

6 functional entities Ingest Archival storage Data management Access Administration Preservation Planning

Ingest Accepts information from producers in the form of SIPs Performs quality assurance checks on the SIP Generates an AIP and extracts Descriptive Information from the AIPs Transfers AIPs to Archival Storage and the associated Descriptive Information to Data Management

Archival storage Receives AIPs from the Ingest function and assigning them to permanent storage according to various criteria (media requirements, expected utilization rates, etc.) Migrates AIPs to new media as required, error checking, implementing disaster recovery strategies, and providing copies of requested AIPs to the Access function.

Data management Coordinates the Descriptive Information pertaining to the archive's AIPs, in addition to system information used in support of the archive's operation. Maintains and administers the database containing this information Executes query requests and creates reports

Access Helps consumers to identify and obtain descriptions of relevant information in the archive, and delivers information from the archive to consumers.

Administration Manages the day-to-day operation of the archive. Negotiating submission agreements with information producers Develops policies and standards related to the system's data standards (e.g., data format standards, documentation requirements, storage, migration and security policies) Serves as an interface between the archive and the Designated Community

Preservation planning Regular monitoring for risks Updating policies and procedures Keeping up with any technology or environment changes in order to mitigate risk

Open Archival Information Systems (OAIS) Reference Model

How can Portage best support a nation-wide, OAIS-conforming infrastructure to ensure Canadian research data is effectively preserved for the long term?

Recommendations for a disaggregated preservation service model FRDR and Dataverse = Ingest, Data Management and Access functions Portage oversees the Administrative and Preservation Planning functions Implement preservation strategies and appropriate policies Maintains the network from a technical, logistical and policy perspective Portage is planning to leverage the Archival Storage function to other organizations who have a capability and experience to perform this function

Portage will... Enable uniform AIP creation via Archivematica in FRDR and Dataverse Negotiate service terms and agreements Maintain a central registry of preserved content Work with preservation service providers to articulate best practices Monitor the external environment for technical changes and new initiatives

Issues Funding Governance Scale and sustainability Awareness

Digital preservation is not primarily a technical issue

http://bit.ly/2Cjc1My

Thanks! corey@coppul.ca (778) 677-5746 @coreyleedavis