Recommendations for using this ‘framework’ template This template has been created to provide a flexible approach to Project reporting. It can be used as a Project Board Report, Highlight Report or End of Stage Report. At the back of slide deck there are suggested additional and alternative slides for the PM to use as they feel appropriate. The PM can ‘tailor’ these slides i.e. add, amend, delete, ‘pick and mix’ slides as necessary to meet the requirements of their Project Board. The content and communication frequency should be agreed with the Project Board. Status Reporting RAG Definitions are available on the Central Project Status Page under ‘Help on this Page’. Please remove this slide prior to completion. Department: Technology IT DSO 03 January 2019

Project Board Report [DATE – DD/MM/YY] Department: Technology IT DSO 03 January 2019

Project Board Report - <Project Name> Contents Minutes from previous meeting Review of progress Project budget review Review of plan Risks and Issues review Dependency review Review change requests Summarise and agree actions arising IT DSO 03 January 2019

Project Board Report - <Project Name> Green Project Summary Key Project Highlight ….. Finance External Capex IAF Cover = £940,000 Approved Budget FY09/10 = TBA Previous FY Spend = YTD Spend = Estimate to end of Project = Internal Capex IAF Cover = £132,000 Approved Budget FY09/10= TBA Key Issue/Decision Board Awareness … Board Decisions …. Key milestones to be achieved next month …. … For a Type 1 project i.e. that only impacts a small number of systems in a single domain and small number of internal business users, this summary page and a milestone page might be the only slides required. IT DSO 03 January 2019 4

Project Board Report - <Project Name> Project Summary Current Previous Comment Overall Milestones Resources Finances Issues Risks Dependencies IT DSO 03 January 2019

Original Baseline Date Latest Forecast/ Actual Date Project Board Report - <Project Name> Project Summary - Milestones Milestone RAG Status Type Original Baseline Date Current Agreed Date Latest Forecast/ Actual Date Comments Gate 0 N/A Achieved Planned 14/11/08 Gate 1 Indicative 01/12/08 Gate 2 Gate 3 Gate 4 Go Live Gate 5   Gate 6 IT DSO 03 January 2019

EXAMPLE Project Board Report - <Project Name> Finance £20,000k Costs Gate 0-3 Gate 3-6 estimates IAF Approval to Gate 6 £100,000k Estimated Project Costs Capex Opex Internal Labour Total £10,000k £0,000k £20,000k 3 year NPV 5 year NPV £51,000k Payback in Months 23 EXAMPLE An alternative format can be found at the back of this slide deck IT DSO 03 January 2019

EXAMPLE Project Board Report - <Project Name> Project Summary - Schematic EXAMPLE An alternative format can be found at the back of this slide deck IT DSO 03 January 2019

Project Board Report - <Project Name> Risks Owner Description of Risk Impact of Risk Impact Date R A G Mitigating Actions Contingency Due Date Please add or delete rows as appropriate This table could be replaced with a link (which could be useful if you wanted the log to be reviewed prior to your meeting). The downside to this approach is that you will not have a detailed audit trail at the time of this report to refer back to. IT DSO 03 January 2019

Project Board Report - <Project Name> Issues Owner Description of Issue Impact R A G Mitigating Actions Mitigation Due Date Please add or delete rows as appropriate This table could be replaced with a link (which could be useful if you wanted the log to be reviewed prior to your meeting). The downside to this approach is that you will not have a detailed audit trail at the time of this report to refer back to. IT DSO 03 January 2019

Project Board Report - <Project Name> Dependencies Owner Description of Dependency Impact R A G Mitigating Actions Mitigation Due Date Please add or delete rows as appropriate This table could be replaced with a link (which could be useful if you wanted the log to be reviewed prior to your meeting). The downside to this approach is that you will not have a detailed audit trail at the time of this report to refer back to. IT DSO 03 January 2019

Project Board Report - <Project Name> Change Requests Please enter a high-level text summary of any Change Request raised. IT DSO 03 January 2019

Project Board Report - <Project Name> Suggested Additional Slides Project Overview and Commercial Goals Business Update (e.g. organisation/policy/infrastructure/process changes that could impact your project) Project Approach Resource Update Candidates for reward and recognition Test Results Launch and Implementation Approach/Plan Graphical representation of major portfolio dependencies with dates Lessons Learnt IT DSO 03 January 2019

Project Board Report - <Project Name> Project Roles and Responsibilities Project Sponsor (Executive) - Name TBA Ultimately responsible for ensuring that the Programme or Project meets its objectives and realises expected benefits. The Sponsor is authorised by the SPMB to direct the Programme or Project and take decisions as required. Senior User – Name TBA Responsible for ensuring that the Project or Programme solution meets the user needs within the constraints of the Business Case in terms of quality, functionality and ease of use. Senior Supplier – Name TBA Responsible for ensuring that delivered products meet the business requirements in line with quality, budget, schedule and scope. To represent the interests of those designing, developing, procuring and implementing the project products. Programme Manager – Name TBA Manage Programme on behalf of Sponsor. Takes accountability (shared with Project Board) for project delivery to agreed time/cost/quality. Facilitate effective project governance and controls. Project Manager – Name TBA Has the authority and responsibility to manage the project (to time, cost and quality) under the programme umbrella on a day-to-day basis to deliver the required products within the constraints agreed with the Project Board. IT DSO 03 January 2019

EXAMPLE Project Board Report - <Project Name> Project Summary – Assurance Statement Document Date Delivered Approval Status TAR Responses (if applicable) Investment Appraisal Form (IAF) June 2008 Approved Business Requirements Specification (BRS) Not required, no new process being created Issue raised EXAMPLE Detail all mandatory deliverables as detailed in the VPDL gate requirements IT DSO 03 January 2019

EXAMPLE Project Board Report - <Project Name> Benefits Project Benefits in IAF £k (over 5 yr period) Benefit Type Benefit Description Realisation Date £500k Opex Avoidance Removal of support costs on Platform A March 2008 EXAMPLE Latest Forecast Project Benefits £k (over 5 yr period) Benefit Type Benefit Description Realisation Date £450k Opex Avoidance Removal of support costs on Platform A September 2008 IT DSO 03 January 2019

Project Board Report - <Project Name> Planned Activities (including Milestones) – Period <Enter Timescale> Description Baseline Actual Forecast Reason for Variance Please add or delete rows as appropriate IT DSO 03 January 2019

Project Board Report - <Project Name> Activities (including Milestones) for Next Period <Enter Timescale> Description Baseline Actual Forecast Reason for Variance Please add or delete rows as appropriate IT DSO 03 January 2019

Project Board Report - <Project Name> Suggested Alternative Slides IT DSO 03 January 2019

EXAMPLE Project Board Report - <Project Name> Project Summary - Schematic EXAMPLE Commentary Phase 4 effectively on hold, pending contract signature. Phase 6 – ATM work stream progressing. IT DSO 03 January 2019

EXAMPLE Project Board Report - <Project Name> Finance Internal Capex £k External Capex £k Actual Spend YTD 30k 40k Baseline Spend YTD (Forecast Spend according to current baseline) 35k 50k Latest Best Estimate (Actual Spend YTD + Forecast Spend to end of FY) 70k 100k Baseline Budget Allocation for the FY (2+10, 9+3 etc) 75k 98k Remaining Budget/Overspend (Budget Allocation – LBE) -5k 2k Project Spend Previous FY 150k IAF 200k 300k EXAMPLE IT DSO 03 January 2019

Project Board Report - <Project Name> Finance FY 05/06 Budget Allocation Spend to Date ETC LBE Variance Reason for Variance IT DSO 03 January 2019

Project Board Report - <Project Name> Template Owner This template is owned by the IT DSO Please contact the ‘ITProducts&ServicesComms@vodafone.com)’ mailbox if you have any suggestions for improvement VERSION UPDATED BY DATE REASON 1.0 Karen Pounds 17/2/09 Created 2.0 Karen Pounds 2/4/09 Amended (minor wording changes and additional summary slides) IT DSO 03 January 2019