Finance & Administration Quarterly Update Purchasing / Payment Services Update January 26, 2009

Purchasing / Payment Services Update HSC Employee Moving Expense Reimbursement Form Form is located in TechBuy under “Forms” on the Main Menu page Employee Banner ID “R” Number required on form.

Purchasing / Payment Services Update Employee Moving Expense Reimbursement Form

Purchasing / Payment Services Update Employee Banner ID – “R” Number

Purchasing / Payment Services Update P-Card Transactions in TechBuy Science Catalog Vendors – New Option Use Purchase Order Or Use P-Card If P-Card Order begins with “PS” in TechBuy Example: PS000013 Billed to Banner FOP with a JV document JV document begins with “CH” Example: CH000015

Purchasing / Payment Services Update Submission of Vendor Invoices to Payment Services As soon as you receive an invoice from a vendor, please submit to Payment Services Please note Purchase Order number on invoice, even if it is for a FY08 order. For products ordered in FY09, an FY 09 order must be submitted or approved. You cannot pay from an FY08 order.

Purchasing / Payment Services Update Cardinal Health Clinical Supply Purchasing in TechBuy Clinical Supplies Only If you are set up in www.Cardinal.com now, you will need training before you will be given access to Cardinal Heath through TechBuy Training in February Email sent out last week to areas involved Please reply with names of users who need training Access granted only after attending training Cardinal Pharmaceutical purchases will continue with current method of purchase

Purchasing / Payment Services Update Standing Order Form in TechBuy Only for Orders for the entire fiscal year Products / services and quantities vary from month-to-month and prices may differ May be entered with a $0.00 amount Examples: Transcription Services Copier Orders with line items for excessive copies Linen and Laundry Services Use Non-Catalog form for fiscal year where product / service and price does not vary Orders that are not Punch-out (Catalog) or Science Vendor