Interim Appointment Procedures Human Resources June 16, 2009

Existing Interim Positions Existing interim positions categorized as: Category 1: Person has been in position less than 6 months and search committee has not been formed to fill position Category 2: Person has been in position over 6 months; however, person has not been identified as the preferred candidate and a search committee has not been formed to fill position. Category 3: Person in position is the preferred candidate to fill the position on a permanent basis.

Existing Interim Positions - Actions Category 1: HR Rep & VP develop an action plan to fill position in accordance with HR policies Must be completed within 1 yr from initial filling of interim positions Category 2: Must occur by 9/1/09 Category 3: HR Rep & VP provide written documentation as to why the person is the preferred candidate to OID. Once approved positions will be made permanent at or around 9/2009.

Future Interim Appointments Interim assignments should not exist for more than 1 yr from initial date of filling. VP/Department Head must begin immediately to develop a recruitment plan to fill position on permanent basis. VP/Department Head and HR Rep will monitor the progress toward completing the plan on a timely basis.

Future Interim Appointments Process Work with HR Rep to discuss position. Submit ePAF for normal approval process with required documentation/attachments: Position Justification Position Description Interim’s Resume Org Chart SPA HR Rep evaluate resume to verify meets stated min. qualifications. If external candidate – HR Rep to conduct required pre-employment process and make offer If internal candidate – HR Rep to follow regular offer process