BUS 1040 Project Management Wk 13, April 5-9, 2004 Final Exam review Education’s purpose is to replace an empty mind with an open one. Malcom. S. Forbes There are some good tips on these slides of what will be in the exam. Start reviewing and practicing early. Written by F. Pentney 12/7/2018

Agenda Housekeeping. List Student requiring time Review Final Written Report Marking Exam detail. Two hour. TF. MC. SA. LA. Review attached PowerPoint topics Complete Project Organizations Quiz Final Presentations Written by F. Pentney 12/7/2018

Final Presentations, order Urbn 4 Guys and A Girl One More Chance. Matt Cortez Treo Jack and Jill and the Yellow Jackets The Omega Freshmen Foot Works (The Leftovers) Written by F. Pentney 12/7/2018

P. Mgt. what do we do and when? Relationship of R.F.P. to proposal to project, to project stages, to operations. Explain how all the individual steps fit together. Text Execute Define Text Plan Operations Text Text Close out Written by F. Pentney 12/7/2018

Communication and documentation See Quiz answers for key questions. See other Power Points for specifics. Written by F. Pentney 12/7/2018

Projects in organizations Types of organizational structures What they look like. Reporting functions The affect on the Project Manager re: authority, power, resource attainment and control. The affect on the Team Members See Quiz answer for key questions. Written by F. Pentney 12/7/2018

The Project Manager review Skills and strengths and attitude of a good Project Manager. How would the above be evident? See the Project Manager Handout. Special attention to Quiz answers we highlighted during review. Written by F. Pentney 12/7/2018

Teams and their dynamics 4 stages Behaviours of members at each stage What the Manager should do at each stage? See the Team Quiz Handout. Special attention to Quiz, indicated questions when we completed the review of answers. Written by F. Pentney 12/7/2018

Estimating Know all the information that was on the Estimate Quiz in Wk. 9 handouts. Know how to apply the P.E.R.T formula to $ estimates Remember this can be used for time or $ R=O+P+ (4xM)/6. Know the difference between resources and materials and a few examples Written by F. Pentney 12/7/2018

Estimating on the project. Name the steps in creating a bottom up estimate. i.e. Start with the S.O.W. Use the procedure that was recommended in your Final Group Written project for each Team Member to complete. What is the difference between an Estimate and a Budget? Written by F. Pentney 12/7/2018

Resources Know the difference between Resources and Materials Know what Resource allocation means Know what leveling means. If you added in more resources would it change the Baseline? Yes, because it would mean extra hours, or $ costs, or both. Written by F. Pentney 12/7/2018

Earned value and it value on the project. Controlling $ and time, critical ratios- calculate – basic calculation Cost Variance (CV $ ) and (SV Time or $) Understand the concept of Earned Value. Its not how much you have spent. Its not how much you have said you have done. It’s the value of what you have done compared to what you should have done. Written by F. Pentney 12/7/2018

Monitoring and control Types of reports - basic example of use Written by F. Pentney 12/7/2018

Status Reports Be able to specify the key reasons for using a Status Report Define the key information that should always be collected and reported!!!!!!!! Who would receive the Status Reports? Would they all receive the same Report/ information? Why not? Written by F. Pentney 12/7/2018

Status Reports See the PowerPoint for what should be in a Status Report. Complement that list with some items from the sample handout provided in class? What would you ask Team members to provide so that you could compile some data for the Status Report? Written by F. Pentney 12/7/2018

Communication Types of meetings. 4 types Agendas: how to make one and distribution Running an effective meeting. Techniques Methods of communicating during execution phase Create a Communication Matrix - Written by F. Pentney 12/7/2018

Communication How many different ways could you communicate with your team members? Make up a list. F2F, FAX, Phone etc. Would you need to communicate everything to everyone? Answer: No. What is the phrase used to define good communication? Answer: The right information to the right person at the right time. Written by F. Pentney 12/7/2018

Problem solving meeting Nine steps – is this worth remembering for the future? If so suggest print it onto a business card and keep it handy for reference? Written by F. Pentney 12/7/2018

Conflict and Negotiation Conflict can be good - why? Negotiation is one way of resolving conflict. What are some other ways? What are two things you could say or do based on Ury and Fishers methods? What is one approach if the other person will not negotiate. See you handout. Written by F. Pentney 12/7/2018

Controls – know one of these Choose one of the following problems/situations and list what you would do Project behind schedule Team member not committed Customer slowing down project Project over cost half way through Planned steps to control the project. List what you would do to monitor. Managing changes – tools Meeting tough deadlines Written by F. Pentney 12/7/2018

Controls: Scope creep. Know the steps for controlling scope creep. See Wk. 11 Powerpoint. Be able to define them. Give an example applied to a project. i.e. Choose a case from the book. Written by F. Pentney 12/7/2018

Close out etc. State what has been learned-how? Summary (Final) reports - of what? 4 key areas Where do documents go? Who gets them? Human Resource considerations How would you “know” if project were a success? Customer sign off approved. On time, on budget and right quality. How would you report this? Written by F. Pentney 12/7/2018

MS Project Know the names of the key screens The name of the most common type of Resource Know the default screen Specify the pros and cons of using MS Project. Written by F. Pentney 12/7/2018

Where to Get More Information The linked sites to class site. Y.A.Q. link on your Class Home page Our Verzuh site. Coloured squares Your handouts and PowerPoint's. Move from facts to application-what would you do if you were a P.M., Team Member Written by F. Pentney 12/7/2018