Time and Labor Management Scenario Overview Click process chevrons for details Defining Planned Working Times Processing Time Accounts Recording Employee Times Valuating Employee Times Scenario Explorer Scenario Description Open Legend The Time and Labor Management business scenario covers all aspects of managing your employees' time data. It enables you to create time accounts and time account rules, reusable time models and work schedules. It has functions for tracking and monitoring the different time recording options, enables valuation of recorded times and period-end closing, and transfer of account balances. Time and Labor Management simplifies time administrators' daily work by enabling them to work reactively by checking alerts and worklist items in the Overview view, work proactively using the information provided in the Work view, review and change employee time data, and administer time accounts, including making balance adjustment and payouts. Time and Labor Management is essential for a complete HR system. It is relevant if you want to run Payroll and Compensation in your HR system, and it can also run standalone, for example, if you simply want to manage project data collected in the time sheet. Scenario/Processes Business Value Scenario Flow Further Information + The following business roles are involved in this scenario: Time Administrator Employee Line Manager

Time and Labor Management Scenario Overview Click process chevrons for details Defining Planned Working Times Processing Time Accounts Recording Employee Times Valuating Employee Times Scenario Explorer Scenario Description Legend Open Legend Open Legend Close Legend The Time and Labor Management business scenario covers all aspects of managing your employees' time data. It enables you to create time accounts and time account rules, reusable time models and work schedules. It has functions for tracking and monitoring the different time recording options, enables valuation of recorded times and period-end closing, and transfer of account balances. Time and Labor Management simplifies time administrators' daily work by enabling them to work reactively by checking alerts and worklist items in the Overview view, work proactively using the information provided in the Work view, review and change employee time data, and administer time accounts, including making balance adjustment and payouts. Time and Labor Management is essential for a complete HR system. It is relevant if you want to run Payroll and Compensation in your HR system, and it can also run standalone, for example, if you simply want to manage project data collected in the time sheet. Process mainly driven by the user Process mainly driven by the system Manual process not supported by the system Process that communicates with third-party software (mouse-over for details) Process with relevance to Financials Related scenario Info button with more information Scenario/Processes Business Value Scenario Flow Further Information + The following business roles are involved in this scenario: Time Administrator Employee Line Manager i Quality Manager <Role Name> <Role Name> Inspector <Role Name>

Time and Labor Management Process Details: Defining Planned Working Time Click process chevrons for details X Defining Planned Working Times Processing Time Accounts Recording Employee Times Valuating Employee Times Define an individual work schedule Define a time model Manage a temporary change Manage a holiday calendar i i i i Scenario Explorer Process Description Further Information The Defining Planned Working Time business process enables you to define your employees’ planned working time according to the company's needs and policies and in compliance with country- or industry-specific regulations to support absence management and payroll processes. As part of the process, you define reusable daily, period, and schedule models, which you can then assign to employees as predefined work schedules. Alternatively, you can specify an individual work schedule directly at employee level, which, however, cannot be reused for other employees. Performed by Time Administrator Scenario/Processes Business Value In the Work Center Time Administration Scenario Flow Further Information + See also Time Models Quick Guide

Time and Labor Management Process Details: Processing Time Accounts Click process chevrons for details X Processing Time Accounts Defining Planned Working Times Assign a time account Assign a time account processing rule Maintain and review a period closure Maintain a time account Monitor and review a time account Recording Employee Times Valuating Employee Times i i i i i Scenario Explorer Process Description Further Information The Processing Time Accounts business process enables you to set up automated periodic or ad hoc accrual and deduction of time accounts to facilitate absence and entitlement management for time administration, payroll, and financial accounting. Performed by Time Administrator Scenario/Processes Business Value In the Work Center Time Administration Scenario Flow Further Information + See also Time Accounts

Time and Labor Management Process Details: Recording Employee Times Decentrally Click process chevrons for details X Recording Employee Times Decentrally Defining Planned Working Times Processing Time Accounts Maintain an employee time Approve or reject a recorded time Monitor and review recorded times Valuating Employee Times i i i Click here to display process variants Scenario Explorer Process Description Further Information The Recording Employee Times Decentrally business process enables recording of your employees’ productive work, absence, and project times, which can be followed by optional approval processes. In addition, it enables monitoring, valuation and transfer of recorded times to follow-on processes. Project times can be recorded for both internal projects and intercompany projects. Performed by Employee Line Manager, Project Manager Scenario/Processes Business Value Scenario Flow In the Work Center Home, Managing My Area Project Management Further Information + See also Time Recording Quick Guide Time Types

Time and Labor Management Process Details: Recording Employee Times Decentrally Click process chevrons for details X Recording Employee Times Decentrally Defining Planned Working Times Processing Time Accounts Maintain an employee time Approve or reject a recorded time Monitor and review recorded times Valuating Employee Times i i i Click here to hide process variants Recording Employee Times Centrally i Scenario Explorer Process Description Further Information The Recording Employee Times Decentrally business process enables recording of your employees’ productive work, absence, and project times, which can be followed by optional approval processes. In addition, it enables monitoring, valuation and transfer of recorded times to follow-on processes. Project times can be recorded for both internal projects and intercompany projects. Performed by Employee Line Manager, Project Manager Scenario/Processes Business Value Scenario Flow In the Work Center Home, Managing My Area Project Management Further Information + See also Time Recording Quick Guide Time Types

Time and Labor Management Process Details: Valuating Employee Times Click process chevrons for details X Valuating Employee Times Defining Planned Working Times Processing Time Accounts Recording Employee Times Break deduction Overtime calculation i i Scenario Explorer Process Description Further Information The Valuating Employee Times business process enables you to valuate the recorded time data online. Breaks can be deducted from recorded productive times either according to fixed break times or after a specified number of hours worked. In addition, the system can automatically calculate overtime and generate an overtime premium that is either compensated with time off or passed to the payroll provider. Overtime calculation provides daily, weekly, or monthly overtime thresholds. Performed by System Scenario/Processes Business Value In the Work Center Time Administration Scenario Flow Further Information + See also Employee Times: Overtime Overview

Time and Labor Management Business Value Click process chevrons for details Plan Record Monitor Evaluate Define Time Accounts and Rules Define Time Models Assign Work Schedules Manage Ad Hoc Changes Record Employee Times Centrally Record Employee Times Decentrally Review Time Accounts and Quotas Review Absence and Attendances Valuate Employee Times and Open Entitlements Close and Transfer Account Balances Scenario Explorer Overview Benefit from multiple time recording options (central time recording, self-service and self-service on behalf, or the Microsoft Excel upload function). Keep track of employees’ most important weekly times, such as overtime, absences, planned working time, or recorded hours by displaying period totals. Monitor and track central or decentral time recording including project time confirmation with or without approvals. Review and change employee time data, administer time accounts, make balance adjustments, and trigger payouts. Keep track of employees leave accruals or entitlements. Identify productive times that have been capped due to exceeding the flextime bandwidth or planned working time limits. Recognize at a glance when too many or too few hours have been recorded by means of traffic light symbols. Generate overtime premium based on automated overtime calculation Key Benefits For midsize companies that need to manage all aspects of employees' time data, this scenario enables you to increase the speed and accuracy of payroll preparation, and optimize your labor investment. SAP Business ByDesign facilitates efficient time and labor management, from work schedule and time account creation, through tracking and monitoring time recording, to valuation of recorded times and period-end closing. You can simplify the time administrator’s daily work by enabling him to work reactively by checking alerts and work list items in the Work view. Scenario/Processes Business Value Scenario Flow Further Information +

Time and Labor Management Scenario Flow Click area pictograms for details 3rd Party Clock-in/Clock-out System Time Administration Home Managing My Area Defining Planned Working Time Processing Time Accounts Recording Employee Times Valuating Employee Times Payroll Services Recording Employee Times Centrally Recording Employee Times Decentrally Project Management Scenario Explorer Scenario/Processes Business Value Scenario Flow Further Information Legend + Process mainly driven by the user Process mainly driven by the system Process variant1 Process variant 2 Process related to Financials Work center in which process is performed Work Center Additional Application Work Center Additional Application Related scenarios Business document flow

Time and Labor Management Further Information Scenario Explorer Do you want to try it out? Do you need more information? Do you want to discuss with others? Self-Enablement Systems If you want to try out the business scenario, click here.* More Details SAP provides a complete product documentation, covering all aspects of the business scenario. For more details, click here. Forum Get in touch with experts to discuss your specific requirements. To enter the community, click here.* Scenario/Processes Scenario/Processes Business Value Scenario Flow V WIKI In addition to the product documentation, SAP provides Wikis that describe additional aspects of SAP Business ByDesign. To access the WIKI, click here.* Further Information + * Note that to access the links above you need to have a user in SAP Business Center. If you cannot access the page directly and if you are using Microsoft Internet Explorer®, please check http://support.microsoft.com/kb/890474.