MRP and ERP

MRP Material requirements planning (MRP): Computer-based information system that translates master schedule requirements for end items into time-phased requirements for subassemblies, components, and raw materials. *** MRP is applied to answer 3 questions: What is needed? How much is needed? When is it needed? *****

Independent and Dependent Demand Independent Demand A B(4) C(2) D(2) E(1) D(3) F(2) Dependent Demand Independent demand is uncertain. Dependent demand is certain.

Dependant Demand Dependent demand: Demand for items that are subassemblies or component parts to be used in production of finished goods. Once the independent demand is known, the dependent demand can be determined.

Dependent vs Independent Demand Time Demand Stable demand “Lumpy” demand Amount on hand Safety stock

Overview of MRP MRP Inputs MRP Processing MRP Outputs Master schedule Bill of materials Inventory records MRP computer programs Changes Order releases Planned-order schedules Exception reports Planning reports Performance- control reports transaction Primary Secondary

MPR Inputs Master Production Schedule (+Time-phased plan specifying timing and quantity of production for each end item). BOM Inventory records

Master Schedule Master schedule: One of three primary inputs in MRP; states which end items are to be produced, when these are needed, and in what quantities. Cumulative lead time: The sum of the lead times that sequential phases of a process require, from ordering of parts or raw materials to completion of final assembly.

Planning Horizon 1 2 3 4 5 6 7 8 9 10 Fabrication Assembly Procurement Fabrication Subassembly Assembly Time Period (weeks)

Bill-of-Materials Bill of materials (BOM): One of the three primary inputs of MRP; a listing of all of the raw materials, parts, subassemblies, and assemblies needed to produce one unit of a product. Product structure tree: Visual depiction of the requirements in a bill of materials, where all components are listed by levels. Low-level coding: Restructuring the bill of materials so that multiple occurrences of a component all coincide with the lowest level the component occurs

Assembly diagram & Production tree

Product Structure Tree Level 3 Level 2 Level 1 Level 0 X B(2) D(3) E(4) E C E(2) F(2) Use this tree diagram to: Determine the quantities of B, C, D, E, and F needed to assemble one X Determine the quantities of those components required to assemble 10 Xs, if there are on hand inventory of various components: Component On Hand B 4 C 10 D 8 E 60

Low-Level Coding Low-level coding Restructuring the bill of material so that multiple occurrences of a component all coincide with the lowest level at which the component occurs Level 3 Level 2 Level 1 Level 0 X B(2) D(3) E(4) E C E(2) F(2)

Inventory Records One of the three primary inputs in MRP Includes information on the status of each item by time period Gross requirements Scheduled receipts Amount on hand Lead times Lot sizes And more …

Assembly Time Chart 1 2 3 4 5 6 7 8 9 10 11 Week Number Procurement of raw material D raw material F part C part H raw material I Fabrication of part G of part E Subassembly A Subassembly B Final assembly and inspection = Order point Available for Delivery Week Number

MRP Processing Gross requirements Schedule receipts Projected on hand Net requirements Planned-order receipts Planned-order releases

MPR Processing Gross requirements Scheduled receipts Planned on hand Total expected demand Scheduled receipts Open orders scheduled to arrive Planned on hand Expected inventory on hand at the beginning of each time period

MPR Processing Net requirements Planned-order receipts Actual amount needed in each time period Planned-order receipts Quantity expected to received at the beginning of the period Offset by lead time Planned-order releases Planned amount to order in each time period

MRP Record Gross requirements Scheduled receipts Projected Available Week Number 1 2 3 4 5 6 Gross Requirements Scheduled Receipts Projected on hand Net requirements Planned-order-receipt Planned-order release Gross requirements Total expected demand Scheduled receipts Open orders scheduled to arrive Projected Available Expected inventory on hand at the beginning of each time period

MRP Record Net requirements Planned-order receipts Week Number 1 2 3 4 5 6 Gross Requirements Scheduled Receipts Projected on hand Net requirements Planned-order-receipt Planned-order release Net requirements Actual amount needed in each time period Planned-order receipts Quantity expected to received at the beginning of the period offset by lead time Planned-order releases Planned amount to order in each time period

Exp1 A firm that produces wood shutters and bookcases has received two orders: one for 100 shutters and one for 150 shutters. The 100-unit order is due for delivery at the start of week 4 and the 150-unit order is due for delivery at the start of week 8. Each shutter consists of two frames and four slatted wood sections. The wood sections are made by the firm, and fabrication take one week. There is a scheduled receipt of 70 wood sections in (i.e., at the beginning of) week 1. Determine the size and timing of planned-order releases necessary to meet delivery requirements under each of these conditions: Lot-for-lot ordering (i.e., planned-order release equal to net requirements) Lot-size ordering with a lot size of 320 units for frames and 70 units for wood sections.

Exp 1 (LOT-FOR-LOT ORDERING) MPS schedule (Shutters) Week Number Beg Inv. 1 2 3 4 5 6 7 8 Quantity MRP schedule () Week Number Beg Inv. 1 2 3 4 5 6 7 8 Gross Requirements Scheduled Receipts Projected on hand Net requirements Planned-order-receipt Planned-order release

Exp 1 (LOT-FOR-LOT ORDERING) MRP (Shutters) Week Number Beg Inv. 1 2 3 4 5 6 7 8 Planned-order release 100 MRP schedule (Frames) Week Number Beg Inv. 1 2 3 4 5 6 7 8 Gross Requirements 200 Scheduled Receipts Projected on hand Net requirements Planned-order-receipt Planned-order release

Exp 1 (LOT-FOR-LOT ORDERING) MRP (Shutters) Week Number Beg Inv. 1 2 3 4 5 6 7 8 Planned-order release 100 MRP schedule (sections) Week Number Beg Inv. 1 2 3 4 5 6 7 8 Gross Requirements 400 Scheduled Receipts 70 Projected on hand Net requirements 330 Planned-order-receipt Planned-order release

MRP Outputs: Primary Primary Outputs Planned orders Order releases A schedule indicating the amount and timing of future orders Order releases Authorizing the execution of planned orders Changes Revisions of the dates or quantities, or the cancellation of orders

MRP Outputs: Secondary Secondary Outputs Performance-control reports Evaluation of system operation, including deviations from plans and cost information e.g., missed deliveries and stockouts Planning reports Data useful for assessing future material requirements e.g., purchase commitments Exception reports Data on any major discrepancies encountered E.g., late and overdue orders, excessive scrap rates, requirements for nonexistent parts

Updating the System An MRP is not a static document As time passes Some orders get completed Other orders are nearing completion New orders will have been entered Existing orders will have been altered Quantity changes Delays Missed deliveries

Updating the System Regenerative system Net-change system Updates MRP records periodically Net-change system Updates MPR records continuously

MRP Benefits Enables managers to easily Additional benefits determine the quantities of each component for a given order size To know when to release orders for each component To be alerted when items need attention Additional benefits Low levels of in-process inventories The ability to track material requirements The ability to evaluate capacity requirements A means of allocating production time The ability to easily determine inventory usage via backflushing

MRP Requirements To implement an effective MRP system requires: A computer and the necessary software to handle computations and maintain records Accurate and up-to-date Master schedules Bills of materials Inventory records Integrity of data files

MRP Considerations Safety Stock Theoretically, MRP systems should not require safety stock Variability may necessitate the strategic use of safety time/stock A bottleneck process or one with varying scrap rates may cause shortages in downstream operations Shortages may occur if orders are late or fabrication or assembly times are longer than expected When lead times are variable, the concept of safety time is often used Safety time Scheduling orders for arrival or completions sufficiently ahead of their need that the probability of shortage is eliminated or significantly reduced When quantities are variable, the concept of safety stock is used

MRP Lot Sizing Rules Lot-for-Lot ordering The order or run size is set equal to the demand for that period Minimizes investment in inventory It results in variable order quantities A new setup is required for each run

MRP Lot Sizing Rules Economic Order Quantity (EOQ) Can lead to minimum costs if usage of item is fairly uniform This may be the case for some lower-level items that are common to different ‘parents’ Less appropriate for ‘lumpy demand’ items because inventory remnants often result

MRP Lot Sizing Rules Fixed Period Ordering Provides coverage for some predetermined number of periods

MRP II Expanded MRP with emphasis placed on integration Financial planning Marketing Engineering Purchasing Manufacturing

MRP II Note: RCCP is approximate balancing of capacity and demand to test the feasibility of a master schedule

Closed Loop MRP When MRP II systems began to include feedback loops, they were referred to as closed loop MRP Closed Loop MRP Systems evaluate a proposed material plan relative to available capacity If a proposed plan is not feasible, it must be revised This evaluation is referred to as capacity requirements planning

Capacity Requirements Planning Capacity requirements planning (CRP) The process of determining short-range capacity requirements. Inputs to capacity requirement planning Planned-order releases for the MPR Current shop loading Routing information Job time Key outputs Load reports for each work center

Capacity Planning Capacity requirements planning: The process of determining short-range capacity requirements. Load reports: Department or work center reports that compare known and expected future capacity requirements with projected capacity availability. Time fences: Series of time intervals during which order changes are allowed or restricted.

resource requirements Capacity Planning Develop a tentative master production schedule Use MRP to simulate material requirements Convert material requirements to resource requirements Firm up a portion of the MPS Is shop capacity adequate? Can capacity be changed to meet Revise tentative Change Yes No Note: Using MRP to assist in planning capacity requirement

Load Reports Load reports Department or work center reports that compare known and expected future capacity requirements with projected capacity availability.

Enterprise Resource Planning Enterprise resource planning (ERP) ERP was the next step in an evolution that began with MRP and evolved into MRPII ERP, like MRP II, typically has an MRP core Represents an expanded effort to integration financial, manufacturing, and human resources on a single computer system ERP systems are composed of a collection of integrated modules

Overview of ERP Software Modules

ERP Considerations How can ERP improve a company’s business performance? How long will an ERP implementation project take? How will ERP affect current business processes? What is the ERP total cost of ownership? What are the hidden costs of ERP ownership?