Objectives To identify methods of formatting the pages of a document. To show techniques used to set up pages. To demonstrate creating headers and footers.

Main Menu Page Design Applying Document Formatting Elements Page Layout Setting Up Pages Headers & Footers Creating Headers & Footers

Pages Can be formatted using the Design tab to set document properties such as: themes style sets colors fonts effects watermarks page colors page borders

Themes Are sets of coordinated colors, fonts and effects which can be applied to documents Can be applied by clicking on the Themes button on the Design tab and choosing a theme from the gallery

Themes Can be customized by utilizing the commands for: Theme Colors contains different color palette options Theme Fonts contains different font set options Theme Effects contains different visual effect sets which can be applied to graphics

Style Sets Are collections of styles which contain coordinated colors and fonts Can be applied by viewing the Styles gallery by clicking on the More icon in the Document Formatting group of the Design tab and then choosing a style from the gallery

Watermark Is a graphic object or text positioned behind text in a document Can be inserted by clicking the Watermark icon in the Page Background group of the Design tab and choosing an option from the menu

Page Color Is a color which is applied to the background of a page Can be applied by clicking the Page Color icon in the Page Background group on the Design tab and selecting an option from the menu note the colors available are the Theme colors

Page Borders Are borders which can be added to the pages of a document Can be applied by clicking on the Page Borders icon in the Page Background group of the Design tab opens the Borders and Shading Dialog Box In the Borders and Shading Dialog Box, users set the borders they want for the page and click OK to apply the borders.

Show the Applying Document Formatting Elements video segment. Instructions: Show the Applying Document Formatting Elements video segment.

Page Layout Can be customized by using the Page Setup group of the Layout tab and setting the: margins page orientation page size columns page breaks line numbers hyphenation

Margins Are the amount of white space between the text and the edge of the page on each of the four sides

Margins Can be set by clicking on the Margins icon in the Page Setup group of the Layout tab

Page Orientation Is the way in which a rectangular page is orientated for normal viewing Can be: landscape the long side of the page runs horizontal portrait the long side of the page runs vertical Portrait Landscape

Page Orientation Can be set by clicking on the Orientation icon in the Page Setup group of the Layout tab and selecting one of the options

Page Size Is a setting which should match the size of the paper which will be used to print the document Can be selected by clicking the Size icon in the Page Setup group of the Layout tab and choosing one of the options

Columns Can be used to divide a document into “newsletter-style” columns Can be applied by clicking on the Columns icon in the Page Setup group of the Layout tab and choosing a column option

Page Breaks Can be: soft page breaks hard page breaks break entered by Word to start a new page when the current page is full hard page breaks break entered by the user before the current page is full can be used to keep related information together on the same page

Hard Page Breaks Can be entered by: clicking the Breaks icon in the Page Setup group of the Layout tab and choosing Page Break clicking the Page Break icon in the Pages group of the Insert tab

Pagination Refers to controlling the way lines and paragraphs break at the top and bottom of a page Can be controlled by using the Paragraph Dialog Box and the Line and Page Breaks tab The Paragraph Dialog Box can be opened by clicking the dialog box launcher in the Paragraph group on the Home tab or the Paragraph group on the Layout tab.

Pagination Options Include: widow/orphan control keep with next prevents the first or last line of a paragraph from printing on a different page than the rest of the paragraph keep with next prevents a page break between paragraphs keep lines together prevents a page break within a paragraph page break before forces a page break before the current paragraph

Show the Setting Up Pages video segment. Instructions: Show the Setting Up Pages video segment.

Header Is text or graphics which are printed at the top of each page in a document Can be inserted by clicking on the Header icon in the Header & Footer group on the Insert tab and choosing an option from the menu

Footer Is text or graphics which are printed at the bottom of each page in a document Can be inserted by clicking on the Footer icon in the Header & Footer group on the Insert tab and choosing an option from the menu

Page Numbers Can be added to documents by clicking on the Page Number icon in the Header & Footer group on the Insert tab and choosing the location where the page number should appear

Header & Footer Tools Appear on the ribbon when the Header or Footer of a document is selected or being edited Include the Design tab which holds commands to format and edit headers and footers

Header & Footer Tools Header & Footer group contains commands to add a header, footer or page number these commands are the same as the commands in the Header & Footer group on the Insert tab

Header & Footer Tools Insert group contains commands to add: date and time adds current date and time document information adds information such as document author quick parts adds items such as preformatted text, auto-text, document properties or fields pictures or online pictures adds images from the computer or Internet

Header & Footer Tools Navigation group contains commands to: move to either the header or footer and to the previous or next header or footer link a header or footer to a header or footer used in another section

Header & Footer Tools Options group contains commands to: specify a different first page set different odd and even pages show document text

Header & Footer Tools Position group contains commands to: specify the location of the header in the document set the location of the footer in the document insert an alignment tab for use in the header or footer

Header & Footer Tools Close group contains the command to close the Header & Footer Tools section and the view which allows the header or footer to be edited

Show the Creating Headers & Footers video segment. Instructions: Show the Creating Headers & Footers video segment.

Acknowledgements Director of Brand Management Megan O’Quinn Graphic Editors Hilary Jasper, Megan O’Quinn Videography/Post Production Jake Saye Video Narrator Lora Cain Quality Control Director Angela Dehls Collaborators Stephanie Tullis Business & Computer Technologies Educator V.P. of Brand Management Clayton Franklin Executive Producer Gordon W. Davis, Ph.D. © MMXVIII CEV Multimedia, Ltd.