DITA Translation Management Challenges in Japan Tetsuya Sekine Content Engineer / Content Strategist InfoParse, Inc.

Agenda Challenges and proven processes and methodologies Solution Case 1 Solution Case 2 Dive into DITA translation management with XLIFF (include live demo) Conclusion Q & A

What are the challenges? Japanese DITA topics can not be the sources for target languages Modular content is difficult to translate accurately for final deliverables Change management from the DTP based content development workflows are not easy to adopt from both LSPs and clients

What are needed? Global-ready Japanese source topics, that can be reused and used as the pivot English source topics for other target languages Standardized translation file format, processes & tools for easy context-aware translation by translators Seamless integration of content development and translation processes by way of global content management

How to overcome the challenges? How to improve the quality? How to improve the overall processes? Where do we start? Writing Translation VS

Content Development System Solution: Case No.1 Simplified Technical Japanese Style Guide Standardized Process for all languages Content Development System

Simplified Technical Japanese Easy to understand in Japanese Easy to translate to English Simplified Technical Japanese

Quality Process Control Standardization Style Guide Standardized Process Quality Process Control

Content Development System Workflow System Terminology Management System Quality Process Control

Proprietary Controlled Japanese MT-ready Pivot English Solution: Case No.2 Proprietary Controlled Japanese Reuse Sentence Bank MT-ready Pivot English Sim-ship

Reuse Analysis for the current

Global Content Development Proprietary Controlled Japanese Reuse Sentence Bank MT-ready Pivot English

Global Content Delivery MT Engine MT-ready Pivot English Sim-ship

Standardization by XLIFF Standard Process Flow DITA Aware Tool Context aware translation

XLIFF Standard (XML vocabulary) Store source and translated text Store alternative or suggested translations extracted from TM or MT Perform version control Keep track of different stages of translation process Perform word-count calculations

DITA requirements for XLIFF Tools Resolve referenced content (conref, conkeyref, keyref) Read map(s) and resolve topic references & generate matched-hierarchical XLIFF Understand standard “translate” attribute & “xml:lang” attribute Support DITA specializations by: Validating using (OASIS XML catalogs: DTD/Schema) Support DITA specializations by: Providing (which elements & attributes are translatable) Important Important

XLIFF: Initial Translation Cycle (by Rodolfo M. Raya, maxprograms)

Step by Step: Initial workflow Begin with DITA map Prepare XLIFF Send it with reference PDF Receive translated XLIFF Convert back to DITA map Merge images with translated map structure Export translation & update TMX Store both translated XLIFF & TMX

XLIFF: Translation Update Cycle (by Rodolfo M. Raya, maxprograms)

Translation Reuse in Update Cycle Reuse in In-Context Exact (ICE) matches Recover translations of similar text from Translation Memory (TM) Generate updated translations using Example-based Machine Translations (EBMT)

Step by Step: Updated Cycle Convert updated map & topics to XLIFF Compare XLIFF & recover ICE matches Mark all translated segments untranslatable Import TMX into TM in translation environment TM engine to retrieve matches for remain untranslated If TM is for only similar project, accept all Perfect matches Use EBMT & recover additional matches Send partially translated XLIFF with updated reference PDF* Receive back translated XLIFF & back converted to map & topics Update TM engine Generate translated version of PDF with XLIFF for proofreading *PDF most likely shows the differences from the previous

Takeaways from this presentation For some global organizations, Simplified Technical Japanese or Controlled language are very useful to obtain global-ready content quality MT technology can be implemented from pivot English to target languages if content is global-ready in Japanese XLIFF workflow can be very effective providing contextual information that translators need, especially Japanese to English Standardization in the content development life cycle is very important to assure the global-ready content quality