Promotion and Tenure Plan Early and Often, BUT What do you need to know to plan?? Susan K. Pingleton, MD Robert Klein, PhD

Time is crucial only for Tenure Track 7 year Probationary period Promotion is based on achievements!! Achievements MUST be documented In a manner that basic scientists can understand! If it is not on your CV that is submitted to P & T committee, it didnt happen!! (some info from Chair, reference letters ) Fundamental Principles of Promotion and Tenure

What do junior faculty need to know (especially non-tenure track ) Rank Track – Tenure vs non-tenure track Academic expectations for each rank and track Early Career corresponds to asst Prof Mid Career corresponds to Assoc Prof Established Career corresponds to Prof

Tenure Vs Non-Tenure Track Tenure Track Un-modified Title – Asst professor, assoc professor, etc Mandatory mid-cycle review – Year 3 in grade Mandatory Time for promotion (7 years) – Mandatory mid cycle review – Must apply for promotion in 6 th year Non-Tenure Track Un-modified title – Asst professor, assoc professor, etc No mid-cycle review (may be department dependent) No time restrictions for promotion Contract - 1,2, or 3 years rolling contract

A current CV of the faculty member under review (in the KUSOM format) A written summary evaluation, faculty member's past performance and potential for continued progress toward tenure Copies of faculty member's annual reviews since their start date Any other evidence the individual faculty member or chair may wish to provide as progress towards tenure and academic promotion Required Materials for Mid-Cycle Tenure Track Faculty Review

P & T Committee Structure Kansas City 4 Basic Science 4 Clinical 1 At-Large 6 Elected 1 Appointed Wichita 6 Clinical 3 Elected 3 Appointed

Curriculum Vitae for P & T Review Four Sections – Personal Data – Teaching – Didactic, non-didactic teaching, clinical Course #, title, type, # students/session, etc – Mentoring – Evaluations – Educational Leadership – Educational course material development – Scholarship – Grant and contract, scholarly publications (peer and non peer review), presentations – Academic and Professional Service – Committee membership, RVUs, local and regional referral, etc Introductory Statement for Each Section Documentation and Explanation of pertinent activities STRONGLY encouraged !

Letters from Departmental P & T Committees and Chairs Provide perspectives on applicant Every applicant, no matter the track is review by departmental P & T committee before SOM P & T committee Emphasize data in the application Explain significance of achievements

Promotion and Tenure Process Departmental P&T Committee School P&T Committee Executive Dean Vice Chancellor for Academic Affairs Chancellor

Required Materials for Original Paper Copy of Application Nomination Form Department P&T Recommendation Department Chairs Recommendation Other letters (e.g., center director) Curriculum Vitae (SOM format) Referee Contact Info for Support Letters Supporting Documents

2013 Timeline April: Call for Applications June 1:Letter of Intent September 1:Deadline for Dept P&T Committees to meet October 1: APPLICATION DEADLINE Complete application (CV, names of references, reprints, other supporting documents) January: Recommendations to the Executive Dean February 1Recommendations to the Chancellors Office in Lawrence April: Confirmation of promotions

This are examples of what you need to do be promoted on the non tenure and tenure track This is what you should be doing now

Teaching

Scholarship This are examples of what you NEED to do to get promoted on non-tenure track

Scholarship Tenure Track

This are examples of what you NEED to do to get promoted on non- tenure track

This are examples of what you NEED to do to get promoted

Office of Scholarly, Academic & Research Mentoring (OSARM) Office of Scholarly, Academic & Research Mentoring (OSARM)

Office of Scholarly, Academic & Research Mentoring (OSARM) resources.html

Summary You are responsible for your career! We are here to help you! No matter how long you have been in grade, start keeping records now! Review in detail, Matrix Expectations by year Your application for promotion (SOM CV format) should be complete, thorough, and highly explanatory!!