Bibliographic Softwares EndNote & EndNote Web Payam Kabiri, MD. PhD. Epidemiologist Department of Epidemiology & Biostatistics School of Public Health Tehran University of Medical Sciences

Objectives After this presentation, you will be able to Describe different kind of referencing formats Define the different referencing styles Understand what are EndNote and other reference management tools Find more information on EndNote Tell how EndNote can help you manage your literature search in the library

Outline of session Referencing – why is it so important? Referencing systems: Author, Date: Harvard Numerical: Vancouver Citing references: exercise on referencing different types of document and media (including online) Bibliographic software for reference and citation

Referencing – why is it so important? Established academic practice Shows where you got your information – well-founded research Allows other researchers to trace your sources of information quickly and easily Acknowledges the work of other researchers Protects you against accusations of plagiarism

Which style should I use? Various different styles are in use If you are writing a paper for an academic journal, use the style that they specify If no advice, choose one of the University’s recommended schemes: Harvard, Numeric (Like Vancouver) Vancouver probably is the most suitable one for Health & Medical subjects

Main Important Referencing Styles Author-Date Style (Harvard Style) Numeric Style (Vancouver Style)

Author-Date format In Text citations Cite your sources within your text by giving the author’s surname(s), year of publication, and (when appropriate) page numbers: Examples: Contrary to popular perception, violent crime has been shown to be decreasing (Johnson 2004) James and Peters (2003) have argued that…

Author-Date format Reference List Bibliography Citations in the text refer to a full reference in the bibliography All references are listed in author/date order:- References HOLLAND, M., 2002. Guide to citing Internet sources [online]. Poole: Bournemouth University. Available from: http://www.bournemouth.ac.uk/library/using/guide_to_citing_internet_sourc.html [Accessed 4 November 2002]. OXFORD ENGLISH DICTIONARY, 1989. 2nd ed. Oxford: Clarendon Press. UNESCO, 1993. General information programme and UNISIST. Paris: UNESCO, (PGI-93/WS/22). WISEMAN, S., ed., 1967. Intelligence and ability. Harmondsworth: Penguin.

Numeric system In Text Citations Each citation in the text is given a number in brackets: Example: Ericson (1) and Milne (2) take the view that… but other authorities (3) argue that… References are listed in number order in the bibliography, & cited by that number each time they are referred to in the text.

Numeric system Reference List Bibliography References ERICSON, E.E., 1991. The apocalyptic vision of Mikhail Bulgakov's ‘The Master and Margarita'. New York: Edwin Mellen, p.153. MILNE, L., 1977 . ‘The Master and Margarita’: a comedy of victory. Birmingham: University of Birmingham, pp.62-3.  BARRATT, A., 1987. Between two worlds: a critical introduction to ‘The Master and Margarita’. Oxford: Clarendon Press, p.96.

Harvard Referencing Different Source Type Examples Compile references for a bibliography using the examples given out which include:- Journal article E-journal article Film EU directive Report Wikipedia entry

Journal article AUTHOR’S SURNAME, INITIALS., Year. Title of article. Title of journal, Volume number (part), page numbers. OZERTURK, S. and SAGGI, K., 2005. Tariff discrimination versus MFN under incomplete information. Journal of international trade & economic development, 14(2), 197-208.

E-journal article AUTHOR’S SURNAME, INITIALS., Year. Title. Journal title [online], volume (issue). Available from: URL [Accessed date]. REED, E.J. and WOLNIAK, G.C., 2005. Diagnosis or determination?: assessment explained through human capital theory and the concept of aptitudes. Electronic journal of sociology [online]. Available from: http://www.sociology.org/content/2005/tier1/reed_wolniak.pdf [Accessed 6/12/2005].

Film Title, Year of release. Material designation. Subsidiary originator (usually director: SURNAME in upper case). Production details i.e. Place: Organisation. Voyna i mir, 1968. Film. Directed by Sergei BONDARCHUK. USSR: Mosfilm.

Report – or book? AUTHOR, Year. Title. Place of publication: Publisher, (Report number). DEPARTMENT FOR HEALTH. SOCIAL SERVICES INSPECTORATE, 1994. Services to disabled children and their families: report of the national inspection of services to disabled children and their families. London: HMSO.

Wikipedia Things to consider… book/work usually known by its title no personal author paper/chapter from a book format for e-books and web pages WIKIPEDIA, n.d. Sigmund Freud. In: Wikipedia: the free encyclopedia [online]. St Petersburg, Florida: Wikimedia Foundation. Available from: http://en.wikipedia.org/wiki/Sigmund_Freud [Accessed: 1/12/2005]

Reference management’s softwares These softwares enable you to: Download and store references Include abstracts, keywords and notes with the references & also fulltexts. Produce lists of references for yourself or others Automatically insert citations of references while typing (Cite While You Write) Create a bibliography while typing (Cite While You Write)

Free, open source alternatives to EndNote Most of the open source alternatives listed below are citation generators, which means they don’t store the citations for you, but they do automatically format them in a particular citation style after you’ve entered all the relevant information (author, title, etc.). A few others are markup languages, and one, Zotero, allows you to cite and store sources within your web browser.

Free, open source alternatives to EndNote KnightCite Citation Creation Tool - this site generates citations in APA, MLA, and Chicago citation styles EasyBib - this site generates citations in MLA and APA formats NoodleBib (requires free registration) - this site generates citations for APA and MLA citation styles

Free, open source alternatives to EndNote Tech4Learning's Citation Maker (requires free registration) - choose "Tools," then "Citation Maker" to generate citations for MLA and APA Scribe – this markup language is an ancestor of HTML and LaTeX (a citation system used by mathematicians, engineers, and scientists)

Free, open source alternatives to EndNote LaTeX - this document preparation system is for technical and scientific work. Click here to download it for free. BibTeX - an off-shoot of LaTeX, this markup language is supported by Google Scholar Zotero - as an extension of Firefox, this program allows you to import citations from web pages into a personal filing system (Firefox 2.0 is required to use this)

EndNote and Reference Manager The two most popular packages from ISI ResearchSoft Introduce a high level of flexibility and functionality to the bibliographic management process

EndNote EndNote includes 41 different reference types each with 52 fields More than 6000 different output styles More than 700 different Import Filters Access over 4500 Internet libraries (z39.50 sites) to search from within EndNote using connection files Access over Different databases to search from within EndNote

Pros and cons  easy to use - Windows type interface convenient - automatic downloading flexible - many reference types and output styles accurate - you can keep track of publications used in your research  requires time to learn some output styles may not be available or suitable not all online resources allow automatic downloading

گام‌های استفاده از نرم‌افزار 1- ايجاد يک بانک اطلاعاتی در نرم‌افزار و تکميل آن از مقالات بازيابی شده در هنگام مرور متون. 2- رفرانس گذاری مقاله و ايجاد فهرست منابع آن با کمک بانک اطلاعاتی ايجادشده فوق.

انواع منابع و شيوه ورود اطلاعات آن‌ها به نرم‌افزار 1- منابع چاپی (قديمی)  ورود دستی اطلاعات 2- منابع الکترونيک  انتقال اطلاعات به سه شيوه Print Format  Manual Data Entry Electronic Format  3 Ways

PubMed, Scopus, ISI, Elsevier, Springer, Google Direct Export Online Export PubMed, Scopus, ISI, Elsevier, Springer, Google EndNote Library Indirect Export Offline Export File

Importing references Create a EndNote database Search Web of Science and mark the references for downloading Select Add to Marked List and then Marked List Select the fields to include: the abstract is recommended Select Export to Reference Software Select EndNote and then OK Choose the EndNote database and then Open

Direct Export Resources Collection  Website Data Type Format Elsevier (ScienceDirect) http://www.sciencedirect.com/ Journal Articles Select Export Citation OVID http://gateway.ovid.com/ All Databases Select Export SCOPUS http://www.scopus.com Database Wiley InterScience http://www3.interscience.wiley.com Download Selected Citations Web of Science http://isi02.isiknowledge.com/portal.cgi/?DestApp=WOS&Func=Frame Select Save to EndNote Embase http://www.embase.com

Direct Export Resources Collection  Website Data Type Format Oxford Press Journals http://www.oupjournals.org/ Journal Articles Select download to citation manager BioMedCentral http://www.biomedcentral.com/ Select download references Taylor & Francis Journals http://www.informaworld.com Select download citation BMJ.com http://bmj.bmjjournals.com/ BMJ Journal Articles EBSCO http://search.epnet.com/login.asp?site=ehost All Databases Select Direct Export ERIC www.eric.ed.gov Database Add to clipboard button and then Export

Direct Export Resources   Collection Website Data Type Format HighWire Press (Stanford University Library) http://highwire.stanford.edu/ HighWire-journals, Medline Select download to citation manager JAMA and Archives http://pubs.ama-assn.org/ Journal Articles Karger Publishing http://www.karger.com/ Select Download Citation PROQUEST http://www.proquest.com/ All Databases Select Export Science Magazine http://www.sciencemag.org/ Select download citation Telemedicine Information Exchange http://tie.telemed.org/biblio/ Telemedicine Database Thieme http://www.thieme-connect.de Export to Reference Software

Cite While You Write Inserting a citation Open the EndNote database Open the Microsoft Word document and position the cursor at the location for the citation Select View - Toolbars - EndNote Select Insert Citation on the toolbar Enter identifying text in the ‘Search for:’ box and select Perform Search Highlight the citation and then select Insert

Cite While You Write Formatting a citation Select Generate Bibliography on the toolbar Select Harvard in the output Style box and then OK Deleting a citation Highlight the citation and then select Edit Citation(s) Highlight the citation to be removed Select Remove and then OK

The Concept Behind the Software The software will makes some codes into your paper Word file which links the inserted reference in the text to the related record in the database & at the same time to the related number in the reference list. Simply talking, the EndNote works based on the links between records in databases, Intext citations & reference list citations.

Database Reference List InText Citation 9-……… {#33}  (9) {#15{ (10) (9) 10-……… 9- ………..

Comparing Bibliographic Software's Feature EndNote Reference Manager ProCite Endnote Web Version X7 12 5 2 Organize references Yes Store and cite images and objects No Link to PDF files on the Web or desktop Format bibliographies Online database searching Import filters for online databases 3600+ predefined; create your own 430+ predefined; create your own 580+ predefined; create your own 540+ predefined

Comparing Bibliographic Software's Feature EndNote Reference Manager ProCite Endnote Web Z39.50 searching Yes Operating System Mac OS X & Win Win Win, Mac & Linux Access to references Desktop & Network Desktop, Network & Web browser (via Web publisher) Web browser Software installation required Optional toolbars - IE, Mozilla and Word Multi-user access (network or Web) No

Comparing Bibliographic Software's Feature EndNote Reference Manager ProCite Endnote Web Multi-user access (network or Web) No Yes # of output styles 6,000+ predefined; create your own 1500+ predefined; create your own 650+ predefined; create your own 2000+ predefined Database size Unlimited Max # of References 10,000 Max # of fields 52 37 45 50 Max # of Reference Types 41 35 39 + create your own 39 Create table and figure lists

Comparing Bibliographic Software's Feature EndNote Reference Manager ProCite Endnote Web Subject Bibliography Yes No Spell Check Create a list of "favorite" styles Reference grouping Use keywords or multiple databases Use folders Advanced searching capabilities Search across multiple databases Cite While You Write Databases & Cite While You Write

Comparing Bibliographic Software's Feature EndNote Reference Manager ProCite Endnote Web Integrated in MS Word Cite While You Write Cite While You Write (optional installation) Construct document with MS Word templates Yes No Access OpenURL links Unicode compliant

Users Opinion About EndNote Web & EndNote

How EndNote Solutions Compare EndNote Web EndNote Save references + Organize & edit references Storage capacity (number of references) 10,000 unlimited Import from many databases and OPACs Cite & format papers with bibliographies Create & save advanced searches Customize views & displays Edit reference import filters & output styles Use term lists for auto-entry Cite tables, figures, & equations Work Offline (anytime/anywhere) Local Personal Files and Documents High Performance Desktop Environment

بزنید ! Email اگر میل داشتید kabiri@tums.ac.ir