Federal Acquisition Service U.S. General Services Administration Tricia Reed Disaster Recovery Purchasing Program GSA Federal Acquisition Service June 2009

Federal Acquisition Service U.S. General Services Administration 2 The Basics What is a Schedule? How is a Schedule awarded? How does it become a competitive vehicle?

Federal Acquisition Service U.S. General Services Administration 3 Example Schedule

Federal Acquisition Service U.S. General Services Administration 4 GSA State and local program comparison Schedules Programs 1122 Cooperative Purchasing Disaster Recovery Purchasing Program Non-Schedules Programs Wildfire Programs Computers for Learning Personal Property

Federal Acquisition Service U.S. General Services Administration 5 What are the Authorities that allow for Cooperative Purchasing? Authority for S&L governments to purchase under Schedule 70 Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT products, software and services to State & Local Governments through the introduction of Cooperative Purchasing Authority for S&L governments to purchase under Schedule 84 Local Preparedness Acquisition Act, which authorizes state and local government to purchase Alarm and signal systems, facility management systems, firefighting and rescue equipment, law enforcement and security equipment, marine craft and related equipment, special purpose clothing, and related services (as contained in Federal supply classification code group 84 or any amended or subsequent version of that Federal supply classification group

Federal Acquisition Service U.S. General Services Administration 6 Scope and Eligibility Scope: GSA IT Schedule 70 Contract Vehicles and Consolidated Schedule with IT Special Item Numbers (SINs) GSA Schedule 84: Total solutions for law enforcement, security, facilities management, fire, rescue, clothing, marine craft and emergency/disaster response Eligible Users: The 50 states, All counties, municipalities, cities, towns and townships, Tribal Governments, Public Authorities (Public or Indian Housing agencies under the U.S. Housing Act of 1937), school districts, and colleges or any instrumentality there of.

Federal Acquisition Service U.S. General Services Administration Schedule 84 – Attachment 1: Marine Craft Boats, Engines, Trailers, Spare Parts & Accessories Harbor/Waterfront Security Products & Services Marine Craft Repair and Modifications to all type Marine Craft Professional Consulting and Training Services for Marine Craft, Harbor, or Waterfront Floating Marine Barriers, and Booms

Federal Acquisition Service U.S. General Services Administration Schedule 84 – Attachment 2: Firefighting All types of Urban and Wildland Firefighting Equipment and Supplies Flood Control Products, Medical Rescue Kits and Patient transport/immobilization devices Fire Extinguishing/Suppressing Products Breathing Air Equipment & Respiratory Protection Products Hoses, Valves, Fittings, Nozzles, Couplings and Related Accessories Aerial Search and Rescue and Aerial Firefighting Products

Federal Acquisition Service U.S. General Services Administration Schedule 84 – Attachment 3: Alarm & Signal Systems, Facility Management and Protective Service Occupations Security Systems Integration and Design Services Security Management and Support Services Security System Life Cycle Support Alarm and Signal Systems, Access Control Systems, Intrusion Detection Systems, Patient Wandering Detection, and Fire Alarm Systems Facility Management Systems including building comfort systems and integrated security system and Professional Security/Facility Management Services

Federal Acquisition Service U.S. General Services Administration Schedule 84 – Attachment 3: Alarm & Signal Systems, Facility Management and Protective Service Occupations (Continued) Protective Service Occupations including Guard Services, Alarm Monitors, Baggage Inspectors, Corrections Officers, Court Security Officers, Detection Dog Handlers, Detention Officers, Firefighters, Police Officers and Categories to support operation of on-site Security Functions, an other support and related categories.

Federal Acquisition Service U.S. General Services Administration Schedule 84- Attachment 4: Special Purpose Clothing Gloves, Protective Clothing, Hazmat Clothing, Rainwear, Footwear, Extreme Cold Weather Clothing, Fire Fighting Clothing, Wildland Fire Fighting Clothing, Flotation Devices, Security Clothing, High Visibility and Reflective Products, Medical/Hospital Clothing, Industrial Work Clothing, Concealment Clothing, Miscellaneous Undergarments for use with Special Purpose Clothing, and Cool/Hot Clothing Products.

Federal Acquisition Service U.S. General Services Administration Schedule 84- Attachment 5: Law Enforcement Equipment and Services Body Armor, Miscellaneous Personal Law Enforcement Equipment Restraining Equipment, Canine Training and Handling Equipment, Search and Detection Night Vision Equipment Alcohol and Drug Detection Kits and Devices Bomb Disposal and Hazardous Material Equipment

Federal Acquisition Service U.S. General Services Administration 13 State and Local Participation Voluntary No obligation by state and/or local governments to use the schedule. Contractors decide whether to accept orders from state and local governments. Always Open for Use Meet GSA Eligible Users Criteria Have State or Local Authority –Granted by State or Local Entity

Federal Acquisition Service U.S. General Services Administration 14 Disaster Recovery Purchasing Legislation Section 833 of the John Warner National Defense Authorization Act for Fiscal Year 2007(Public Law ). Final interim rule passed February 2, 2007

Federal Acquisition Service U.S. General Services Administration 15 Eligibility State and local government entities, means; the states of the United States, counties, municipalities, cities, towns, townships, tribal governments, public authorities (including public or Indian housing agencies under the United States Housing Act of 1937), school districts, colleges and other institutions of higher education, council of governments (incorporated or not), regional or interstate government entities, or any agency or instrumentality of the preceding entities (including any local educational agency or institution of higher education), and including legislative and judicial departments. The term does not include contractors of, or grantees of, State or local governments.

Federal Acquisition Service U.S. General Services Administration 16 Scope and Purpose All GSA Federal Supply Schedule contracts are open to state and local government agencies for the specific purpose of disaster recovery only. Advance Purchasing Schedules e-Library contains a list of all approved vendors

Federal Acquisition Service U.S. General Services Administration 17 Number of Declarations Per Calendar Year

Federal Acquisition Service U.S. General Services Administration 18 Disaster Declarations January-March 2009

Federal Acquisition Service U.S. General Services Administration 19 Disaster Recovery Purchasing Scope What GSA allows What FEMA allows

Federal Acquisition Service U.S. General Services Administration 20 Voluntary Program Use Voluntary participation for two parties State and local government Vendor community

Federal Acquisition Service U.S. General Services Administration 21 Schedule contract exceptions Prompt Payment Disputes Patent Indemnity Clause Commercial Item Contract Terms and Conditions Unique to the Federal Government

Federal Acquisition Service U.S. General Services Administration 22 State and local preference program State and Local preference programs are not waived or otherwise affected

Federal Acquisition Service U.S. General Services Administration 23 Disaster Recovery Purchasing Sales FY 07FY 08FY 09 (YTD) Disaster Recovery Purchasing Sales $ 2,385, $ 5,202, $ 9,490,534.00

Federal Acquisition Service U.S. General Services Administration 24 Industrial Funding Fee The price of supplies and services available to State/Local entities will include the.75% industrial funding fee (IFF) to cover the administrative costs incurred to operate the schedules program.

Federal Acquisition Service U.S. General Services Administration 25 Why Should State and Local Governments use GSA Standardization and interoperability Reduces contract redundancies for the same items needed at different levels Pre-negotiated terms and conditions Best Value Warranty Expedited Delivery Experienced vendors

Federal Acquisition Service U.S. General Services Administration 26 Small Business Concerns – Schedules Data April 2008 TOTAL # OF SCHEDULESOFFICE # of SMALL BUSINESS CONTRACTS (Included in Total Contracts in EFFECT) TOTAL CONTRACTS IN EFFECT 7 Office Supplies and Administrative Services Center National Furniture Center Center for Facilities Maintenance and Hardware Greater Southwest Acquisition Center Management Services Center Travel and Transportation Automotive Center Services Acquisition Center IT Acquisition Schedules Program FAS Total MAS

Federal Acquisition Service U.S. General Services Administration 27 Pre-positioning for a Disaster Schedule BPAs Promote vendor teaming arrangements Small business concerns

Federal Acquisition Service U.S. General Services Administration 28 How is purchasing patrolled? State or local government will be responsible for ensuring that purchased products or services are to be used to facilitate recovery.

Federal Acquisition Service U.S. General Services Administration 29 E-tool updates The Disaster Recovery icon E-library GSA Advantage

Federal Acquisition Service U.S. General Services Administration 30 GSA Disaster Recovery website

Federal Acquisition Service U.S. General Services Administration 31 GSA E-library:

Federal Acquisition Service U.S. General Services Administration 32 GSA Advantage:

Federal Acquisition Service U.S. General Services Administration 33 GSA Advantage (continued)

Federal Acquisition Service U.S. General Services Administration 34 GSA eBuy - GSA's Online Request for Quote System Now Open to S&L Governments Open for use under Disaster Recovery Purchasing and Cooperative Purchasing programs only. Prepare and Post RFQ/RFP's for products and services offered through GSA's Multiple Award Schedules program. Ideal for services, complex requirements, and high dollar or volume product procurements. Register from GSA Advantage as a State Government customer.

Federal Acquisition Service U.S. General Services Administration 35 American Reinvestment and Recovery Act In order to accept orders under the American Recovery and Reinvestment Act (Recovery Act) of 2009, from Federal, state or local ordering activities via the GSA Schedule contract, contractors MUST ACCEPT the terms and conditions of the mass modification (FX75) and adhere to the REQUIRED changes. Contractors may only accept Recovery Act orders from state and local government entities, if they have accepted the mass modification AND the order falls under one of the currently approved GSA programs (Cooperative Purchasing, Disaster Recovery Purchasing or 1122 CounterDrug Program). The mass modification is scheduled to be issued June 16, 2009 Contractors that have accepted the mass modification will be denoted with an ARRA icon:

Federal Acquisition Service U.S. General Services Administration 36 The GSA eTools Interactive Training Lab Please visit Room 205 Tuesday June 9th: 9-11:45am and 1-4pm Wednesday June 10th: 1-4pm Thursday June 11th: 8-9:15am and 1-4pm This is not a presentation but a hands-on training opportunity for customers and vendors of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy, eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools instructors and subject matter experts. Computers will be available to walk-through examples on how to use the various systems. Space is Limited, make your reservations today! Lab Schedule

Federal Acquisition Service U.S. General Services Administration 37 For more information GSA Disaster Recovery Website: FEMA Disaster Website: OR Contact Tricia Reed,