Federal Acquisition Service U.S. General Services Administration Solutions for State and Local Governments Through GSAs Cooperative Purchasing Program Willie Mills – Schedule 70 U.S. General Services Administration. Federal Acquisition Service. Solutions for State and Local Governments Through GSAs Cooperative Purchasing Program Willie Mills – Schedule 70 Carroll Slag – Schedule 84 May 2011

Federal Acquisition Service Agenda The Basics on GSA Multiple Award Schedule (MAS) The Basics on Cooperative Purchasing Program Schedule Features and Benefits Recommended Ordering Procedures IT Schedule 70 Snapshot Schedule 84 Snapshot GSA Online Acquisition Tools and Assistance Other GSA State and Local Programs 2

Federal Acquisition Service 3 The Basics - What is the GSA Multiple Award Schedule (MAS)? GSA Awards contracts to multiple companies supplying comparable services and products Provides competitive environment according to the FAR: orders placed under the MAS Program are considered to be issued using full and open competition (FAR (d) (3) The Multiple Award Schedule (MAS) Program is also known as the Federal Supply Schedule Program or the GSA Schedules Program

Federal Acquisition Service 4 Example Schedule

Federal Acquisition Service Cooperative Purchasing Basics 5

Federal Acquisition Service Federal Statutory Authority Section 211 of the e-Gov Act of 2002 authorizes State & Local Governments to purchase Schedule 70: Information Technology products, software and services through the introduction of Cooperative Purchasing. Public Law of the Local Preparedness Acquisition Act, authorizes State & Local Governments to purchase: Alarm and signal systems, facility management systems, firefighting and rescue equipment, law enforcement and security equipment, marine craft and related equipment, special purpose clothing, and related services as contained in Federal supply classification code group 84 or any amended or subsequent version of that Federal supply classification group under Cooperative Purchasing. 6

Federal Acquisition Service Eligibility and Scope Scope: GSA Schedule 70 and Consolidated Schedule with IT Special Item Numbers (SINs): General Purpose Commercial Information Technology Equipment, Software and Services GSA Schedule 84: Total solutions for law enforcement, security, facilities management, fire, rescue, clothing, marine craft and emergency/disaster response Eligible Users: The 50 states, all counties, municipalities, cities, towns and townships, Tribal Governments, Public Authorities (Public or Indian Housing agencies under the U.S. Housing Act of 1937), school districts, and colleges or any instrumentality there of. 7

Federal Acquisition Service State and Local Participation Voluntary No obligation by state and/or local governments to use the schedule. Contractors decide whether to accept orders from state and local governments. Always Open for Use Meet GSA Eligible Users Criteria Have State or Local Authority –Granted by State or Local Entity 8

Federal Acquisition Service Cooperative Purchasing Exceptions The following is a list of clauses in the GSA Schedules Program which do not apply to the Cooperative Purchasing Program: Federal Prompt Payment Act – The Applicable States Prompt Payment laws take precedence Disputes – GSA is not a party to resolving disputes within the Cooperative Purchasing Program Patent Indemnity Clause – Applies to Federal Ordering Activities only Commercial Item Contract Terms and Conditions Unique to the Federal Government – Applies to Federal Ordering Activities only 9

Federal Acquisition Service Schedule Features and Benefits 10

Federal Acquisition Service Features and Benefits GSA Schedule Programs GSA Schedule Programs GSA Schedule Programs TimeSavings CostSavings Built-inValue Selection 11

Federal Acquisition Service Features and Benefits The GSA Schedule Programs offer… Cost Savings Time Savings Selection Built-In Value Pre-negotiated ceiling prices that can be further discounted through head-to-head competition and negotiations Pre-vetted local and global contractors, including small and disadvantaged businesses A suite of eTools to streamline processes, such as market research and competition A nationwide network of responsive GSA representatives available for training and assistance The ability to establish term agreements, known as Blanket Purchase Agreements, for recurring needs 12

Federal Acquisition Service Recommended Ordering Procedures 13

Federal Acquisition Service GSA Recommended Ordering Procedures (FAR 8.4) At or below Micro-Purchase Threshold ($3K) Transmit RFQ with SOW (for services) Oral or written quotes and delivery instructions acceptable Select a vendor and purchase Vendors must accept government purchase cards 14

Federal Acquisition Service GSA Recommended Ordering Procedures (FAR 8.4) Cont. Above the Micro-Purchase Threshold ($3K & Up): Develop A Performance-Based Statement of Work (SOW) for Services Include in the SOW evaluation criteria to determine Best Value offer Must seek at least three vendors and Evaluate Proposals in Accordance with Evaluation Criteria Select the vendor that offers the Best Value Government purchase card acceptance is not mandatory but strongly recommended 15

Federal Acquisition Service Recommended Ordering Procedures Cont. Additional State/Local requirements are permitted but must NOT conflict with GSA Schedule Terms and Conditions State and local governments are encouraged to use GSA Schedule Ordering Procedures Incorporate by referencing GSA Schedule terms and conditions See Federal Acquisition Regulation (FAR) 8.4 Each task order is a new contract among government, industry, and municipal government 16

Federal Acquisition Service Recommended Ordering Procedures Cont. Source of Funding can be of any type allowed by the ordering agency Contract Funding Grant Funding Schedule Vendors are required to accept Credit Card for payments equal to or less than the micro- purchase threshold ($3K) Maximum Ordering Provisions give guidance for seeking further price reduction 17

Federal Acquisition Service Example Cooperative Purchasing Process Acquisition Research With GSAs online tools, GSA Advantage! and e-Library Sending a Request for Quote (RFQ) to a Selected Contractor Evaluating Proposals and Making a Selection Using the GSA Schedule Contract as a Model Customers negotiate their respective contracts with the selected Vendor with mutually agreed-on modifications Defining the Scope of Requirements Receiving Products or Services from the Contractor Paying the Contractor as per the contract agreement 18

Federal Acquisition Service GSAs IT Schedule 70 Snapshot 19

Federal Acquisition Service IT Schedule 70 – Who Are We? 20 IT Schedule 70 grants government customers direct access to commercial experts who can thoroughly address the needs of the government IT community through Special Item Numbers (SINs). IT Schedule 70 OfferingsIT Schedule 70 Features Software Licenses IT Equipment (Sales or Lease) IT Training Courses IT Professional Services E-Commerce Services Wireless Services Satellite Services (COMSATCOM) Identity and Access Management Products and Services: Digital Certificates HSPD-12 Products and Services ID/IQ contracting vehicle to procure IT commercial products & services Ordering agency selects products and services based on best value to the end-user Est. 80% of all contracts held by Small Businesses More than 40% of all IT Schedule 70 Sales by Customer Agencies are with Small Business Enable agencies to meet socioeconomic goals Available to state/local under certain authorities 20

Federal Acquisition Service IT Schedule 70 Products and Services 21 Software: Term Software Licenses Perpetual Software Licenses Hardware: 132 3Leasing of Product 132 4Daily/Short Term Rental 132 8Purchase of Equipment 132 9Purchase of Used/Refurb. Equip.

Federal Acquisition Service IT Schedule 70 Products and Services Cont. 22 Services: Maintenance of Equip./Repair Maintenance of Software as a Service Training Courses IT Professional Services E-Commerce Services Wireless Services Commercial Satellite Communications (COMSATCOM) Transponded Capacity Commercial Satellite Communications (COMSATCOM) Subscription Services A Electronic Credentials, Not Identity Proofed B Electronic Credentials, Identity Proofed C Digital Certificates, including ACES D E-authentication Hardware Tokens E Remote Identity & Access Managed Service Offering F Identity & Access Management Professional Services Public Key Infrastructure (PKI) Shared Service Provider (SSP) Prog HSPD-12 Product and Service Components

Federal Acquisition Service Security Solutions 23 Examples: (Not All Inclusive) C Digital Certificates132-60D E-authentication Hardware Token Encryption CertificatesHardware Token Signature Certificates Public Key Infrastructure HSPD-12 Product and Service Component Smart Card Authentication CertificatesCard Reader – Biometric Digital Signature CertificatesFingerprint Capture Station Shared Services ProvidersCard Printer Station Facial Image Capturing Camera

Federal Acquisition Service Network Products & Services Solutions 24 Examples: (Not All Inclusive) Purchase of Equipment Support Services and Web serversMaintenance Network servers Installation Cables Routers Gateways IT Professional Services Training Courses ConsultantsInstructor-Lead training for: AnalystsNetwork Security Developers Tactical Network Management Technicians Wireless Networks Management Specialists

Federal Acquisition Service Network Products & Services Solutions Cont. 25 Examples: (Not All Inclusive) Wireless Services E-Commerce Services Voice Service Internet Access Services Data ServiceOther Data Transmission Services Cellular Broadband ServicesValue Added Network Services Blackberries Cell Phones

Federal Acquisition Service Future COMSATCOM Services Acquisition (FCSA) – Satellite Solutions 26 Examples: (Not All Inclusive) Commercial Satellite Communications Transponded Capacity Owning/operating or reselling dedicated bandwidth and power on a communications satellite in any available COMSATCOM frequency band Commercial Satellite Communications Subscription Services Pre-existing, pre-engineered Fixed Satellite Service and/or Mobile Satellite Service solutions, typically including shared or dedicated satellite resources, ancillary terrestrial components, and Contractor specified networks and equipment in any available COMSATCOM frequency band End-to-End Solutions are also available through New Custom SAT Solutions and Small Business Contracts

Federal Acquisition Service Commercial Software Solutions 27 Customer Requirement Acquisition Channel Customer Output GSA Schedule 70 The San Bernardino County (CA) seeks Geospatial Information System (GIS) tools that are compatible with products used by EPA, FEMA, and DOI GSA Schedule 70 Demographic Software GPS Equipment Web Map Service GSA SmartBUY CAD Software Geocoding Software Imagery Analysis Software San Bernardino County Comprehensive GIS Enterprise Solution

Federal Acquisition Service IT Schedule 70 Sales 28 Approximately 5,000 Contracts FY 10 Sales Total Sales: –$16.2 Billion Software: –$2.4 Billion Hardware: –$2.6 Billion Services: –$11.1 Billion State & Local Sales –$482 Million

Federal Acquisition Service IT Schedule 70 Cooperative Purchasing Sales Software Hardware Services

Federal Acquisition Service Whats New Added SIN Ancillary Supplies and/or Services to our solicitation Established an IT Schedule 70 Helpline Revamped our website: 30

Federal Acquisition Service GSAs Schedule 84 Snapshot 31

Federal Acquisition Service Schedule 84 Total Sales Volume (in Billions) 32

Federal Acquisition Service GSAs Schedule 84 Features Schedule 84 Cooperative Purchase Sales Volume (in Millions)

Federal Acquisition Service Schedule 84 – Attachment 1: Marine Craft Boats, Engines, Trailers, Spare Parts & Accessories Harbor/Waterfront Security Products & Services Marine Craft Repair and Modifications to all type Marine Craft Professional Consulting and Training Services for Marine Craft, Harbor, or Waterfront Floating Marine Barriers, and Booms 34

Federal Acquisition Service Schedule 84 – Attachment 2: Firefighting All types of Urban and Wildland Firefighting Equipment and Supplies Flood Control Products, Medical Rescue Kits and Patient transport/immobilization devices Fire Extinguishing/Suppressing Products Breathing Air Equipment & Respiratory Protection Products Hoses, Valves, Fittings, Nozzles, Couplings and Related Accessories Aerial Search and Rescue and Aerial Firefighting Products 35

Federal Acquisition Service Schedule 84 – Attachment 3: Alarm & Signal Systems, Facility Management and Protective Service Occupations Security Systems Integration and Design Services Security Management and Support Services Security System Life Cycle Support Alarm and Signal Systems, Access Control Systems, Intrusion Detection Systems, Patient Wandering Detection, and Fire Alarm Systems Facility Management Systems including building comfort systems and integrated security system and Professional Security/Facility Management Services 36

Federal Acquisition Service Schedule 84 – Attachment 3: Alarm & Signal Systems, Facility Management and Protective Service Occupations (Continued) Protective Service Occupations including Guard Services, Alarm Monitors, Baggage Inspectors, Corrections Officers, Court Security Officers, Detection Dog Handlers, Detention Officers, Firefighters, Police Officers and Categories to support operation of on-site Security Functions, and other support and related categories. 37

Federal Acquisition Service Schedule 84 - Attachment 4: Special Purpose Clothing Gloves, Protective Clothing, Hazmat Clothing, Rainwear, Footwear, Extreme Cold Weather Clothing, Fire Fighting Clothing, Wildland Fire Fighting Clothing, Flotation Devices, Security Clothing, High Visibility and Reflective Products, Medical/Hospital Clothing, Industrial Work Clothing, Concealment Clothing, Miscellaneous Undergarments for use with Special Purpose Clothing, and Cool/Hot Clothing Products. 38

Federal Acquisition Service Schedule 84 - Attachment 5: Law Enforcement Equipment and Services Body Armor, Miscellaneous Personal Law Enforcement Equipment Restraining Equipment, Canine Training and Handling Equipment, Search and Detection Night Vision Equipment Alcohol and Drug Detection Kits and Devices Bomb Disposal and Hazardous Material Equipment Radiation / Nuclear material Detection Equipment 39

Federal Acquisition Service 40 GSA Training Resources and Online Acquisition Tools

Federal Acquisition Service 41 ToolDescriptionURLSearch Tool Research Tool Ordering Tool Business Status Indicator COOP Program Verifier GSA Advantage! Online Shopping Site eLibraryOnline Contract Library NOYES eBuyOnline RFQ Toolwww.gsa.gov/ebuyYESNOYES E-Tools

Federal Acquisition Service Provides information on GSAs various offerings A great tool for learning more about the Schedules program. 42

Federal Acquisition Service Quick reference for all GSA State and Local Programs Program brochure download links Special Program links Drill down for more information 43

Federal Acquisition Service A great resource for market research Information on the Terms and Conditions of the Schedule 70 Contract Listing of Schedule 70 SINs 44

Federal Acquisition Service The Federal Governments premier online shopping superstore Access to millions of commercial products and services Convenient search feature by keyword, part number, manufacturer, contractor, or contract # 45

Federal Acquisition Service Facilitates the request for submission of quotes or proposals for commercial products, services, and solutions offered through GSA Federal Supply Schedules Customer prepares RFQ or RFI Online Helps Customer to find viable sources of supply Prepares RFQs/Define Parameters Allows the buyer to procure big-ticket items 46

Federal Acquisition Service 47 Center for Acquisition Excellence

Federal Acquisition Service Registration Current State and Local registration for Advantage and eBuy must be done through Advantage For immediate registration, users must have a.gov,.xx.us (where xx is state code) or.edu Users without approved domain names will have to go through alternate process with the GSA Advantage helpdesk. 48

Federal Acquisition Service Alternate Registration Process A request must be submitting in writing on official letterhead of your particular state or local government organization. The name of the state or local organization must be on the letterhead. The letter must be dated and signed by an approving official who will serve as the point of contact (POC) for any and all individuals who may request a GSA Advantage account in the future using that second level domain. Name, phone, , and title of the POC. Provide the second level domain requested. A short paragraph explaining your organizational mission and authority. You may submit the request with attached letterhead document via to or mail to: GSA Federal Acquisition Service Contract Services Management Division (QI0A) Attention: GSA Advantage 2200 Crystal Drive, Suite 8014 Arlington, VA Please note that GSA will review each request and determine if that domain will be approved for ordering on GSA Advantage. You will be notified of the decision via . 49

Federal Acquisition Service GSA Assistance Center for Acquisition Excellence –Online Cooperative Purchasing course –Online Using GSA Schedules course Cooperative Purchasing Fact Sheet, Brochure and Presentation Local Customer Service Directors (CSD) Customer Assistance Visits (CAV) 50

Federal Acquisition Service State and Local Access to GSA Sources of Supply Schedules Programs 1122 Cooperative Purchasing Disaster Recovery Purchasing Program Federal Grantee Access to Schedules in Response to Public Health Emergencies (PHEs) Non-Schedules Programs Wildland Programs Computers for Learning Personal Property 51

Federal Acquisition Service Helpful Links Cooperative Purchasing (70 & 84) GSA State and Local Programshttp:// Disaster Recovery Programhttp:// Programhttp:// Center for IT Schedule Programshttp:// Schedule 84 Overviewhttp:// GSAhttp:// GSA Advantage! ® GSA Schedules e-Libraryhttp:// Center For Acquisition Excellence 52

Federal Acquisition Service 53 To contact a local GSA representative near you for further training and assistance, please visit:

Federal Acquisition Service Questions? 54