Submitting an Authorization: Orders/Request for Travel Web TPAX Submitting an Authorization: Orders/Request for Travel

References JFTR / FTR (Policy) TPAX On-line Guide PPC (Travel) PPC (Customer Care)

Create New From the Inbox, hover over the Create New tab. Click on the Authorization Request option.

Create this order In this section, the TONO is selected. If a set of orders has not been created in TPAX, enter the new TONO, then press the OK button.

Type of order Select the appropriate Grade/Rank. Select the Type of Order from the drop-down menu. For standard TDY orders, select Normal.

Purpose of Trip Select the Purpose of Trip from the drop-down menu.

Funding Options Select the appropriate option from the Funds drop-down menu. Note: Unless otherwise directed, select Coast Guard.

Order Dates Enter the following dates: The Issue Date (when the Order Issuing Authority provided the orders, must be prior to Begin Date) The Begin Date (first day of travel) Either the Number of Days or the End Date Click Next

Qtrs / Mess / Trans / Misc Select the appropriate items for each category: Quarters Messing Transportation Miscellaneous Click Next

Remarks Enter the appropriate Order Remarks. Click Save.

Transportation Check the Owner Operator of POV box if you want to be reimbursed for mileage (for travel to and from your local airport). Select the authorized mode of transportation from the drop-down menu. Click Next

Duration of Travel Select the Duration of Travel from the drop-down menu. Once you make a selection it will take you to the next page.

Itinerary Select the Method of Transportation from the drop-down menu. Click in the box to enter your Departure Location. Enter the State and Zip Code of your departure location and then click Accept.

Itinerary Continued Click in the box to enter your Arrival Location. Enter the State and Zip Code of your arrival location and then click Accept.

Itinerary Continued Select the Reason for Stop from the drop-down menu.

Itinerary Continued Select the Method of Reimbursement for lodging from the drop-down menu.

Itinerary Continued Select the Lodging Type from the drop-down menu.

Itinerary Continued Select the Meals Type from the drop-down menu. Click Accept Leg

Itinerary Continued Enter the following: Departure Date Departure Location Method of Transportation Arrival Date Arrival Location And make sure you select Mission Complete at the end of your last leg of travel. Click Accept Leg

Itinerary Continued Click Accept Changes This screen will display all legs of your trip. You can Edit, Insert, or Delete a leg from this screen. For this example, the first leg was edited to add the lodging taxes.

Itinerary Complete If everything looks correct, click Next.

Begin Reimbursable Items Click Add/Edit Trip Expenses to add your reimbursable items. .

Reimbursable Expenses Click the Expense Description from the drop-down menu. Your options are provided. You must select from these items. .

Reimbursable Expenses Once you have selected an expense, enter the amount to be claimed then click the Accept Expense button. .

Reimbursable Expenses Once all items have been entered, click the Accept Changes button. . Each item entered can be seen itemized. To add more items, click the Add Expense button.

All Claimed Reimbursables This shows a listing of all reimbursable items for review. If everything is correct, click the Accept Changes button.

Entitlements Tab The Entitlements tab shows the TDY trip you just entered. If everything is correct, click the Next button.

Computations Tab The Computations tab shows the financial summary with total obligation. Click the Next button.

Add/Modify Accounting Once on the Financial tab, click on the Add/Modify Accounting button.

Accounting String Complete the Accounting String and then click on the Accept Line button. Once the line has been added, click the Accept Changes button.

Accounting Complete Now that the Accounting String has been entered, click Next.

Voucher Remarks Enter the appropriate Voucher Remarks, then click Save.

After Save Once saved, the Authorization will appear in your TPAX inbox.

Send to AO To select a specific TONO, check the appropriate Checkbox. Then, click the Release to AO button.

Select an AO Select your AO from the drop-down list. Enter your Secondary Password, then click OK.

Authorization Complete Now your Authorization is Awaiting AO Approval. Click Logout.

This concludes the Web TPAX Authorizations presentation. If you have any questions, please contact PPC (Customer Care).