Advice to Industry Panel – Contract Management Perspective Presented By: Janet Carlson April 25, 2005

Advice to Industry Panel Contract Management Perspective Basis for Award General Evaluation Considerations Preaward Survey Sample Proposal Checklists 2 11/23/2018

Advice to Industry Panel Contract Management Perspective Basis for Award “Best value”, low price, or low price technically acceptable Relative importance of factors and subfactors FAR Part 12 – “Offer most advantageous to the Government based upon factors contained in the solicitation.” Past performance 3 11/23/2018

Advice to Industry Panel Contract Management Perspective General Evaluation Considerations Can the contractor execute? Is the pricing too good to be true? Has the contractor demonstrated they understand requirement? Does the contractor understand our business? Are there unique advantages to the approach? 4 11/23/2018

Advice to Industry Panel Contract Management Perspective Preaward Survey? If you are new to Government contracting Non-commercial applications 5 11/23/2018

Advice to Industry Panel Contract Management Perspective Sample Review Items Provide information on price agreements reached between the Government and the contractor, as necessary Determine contractor responsiveness to the work order, contract modification, etc., and the adequacy of the information submitted Notify contractor of noted proposal inadequacies and coordinate corrective action through the PCO 6 11/23/2018

Advice to Industry Panel Contract Management Perspective Sample Checklist – General: If actual costs have been incurred, if so, request a report from the contractor’s accounting system, showing actual costs incurred Obtain information from the “Contractor Organization and Systems” page of the most recent audit report to determine if there are any outstanding issues that could impact this proposal Request DCAA verification for current rates and factors if the overall cost is significant 7 11/23/2018

Advice to Industry Panel Contract Management Perspective Sample Checklist - Direct Labor: A description of the basis of the direct labor rates The most recent category averages and the method used to categorize A matrix of category average rates to RFP rates if RFP categories were proposed Most recent payroll register U.S. Department of Labor Wage determination sheets, Survey Data, if applicable. GSA-approved schedule rates and the basis for their applicability to this contract Letters of Employment, if applicable Support for the proposed escalation factor (basis, application, etc.) The basis of the labor hours Uncompensated time factors proposed and the history to support these factors 8 11/23/2018

Advice to Industry Panel Contract Management Perspective Sample Checklist - Indirect Rates: The basis for the proposed indirect rates (G&A) Budget showing both the pools and the bases by cost element for each indirect rate for the entire period of performance Year-to-date actual for all of the indirect rates showing all pool and base items Prior year actual and an explanation for any changes An explanation for any changes in rate/pool/base structure since the end of the last fiscal year 9 11/23/2018

Advice to Industry Panel Contract Management Perspective Sample Checklist - Material Costs: A list of all material items showing part number, quantity, and unit price and extended value Support for the proposed costs (written quotes, catalog price, verbal quotes, negotiated prices or engineering estimates, etc.) Subcontract Costs: A copy of the cost and/or price analysis of proposed subcontracts, if performed 10 11/23/2018

Advice to Industry Panel Contract Management Perspective Sample Checklist - Other Direct Costs (ODCs): The basis for the proposed ODCs All documentation for the proposed costs of hardware line item costs quantity and cost (written quotes, catalog price, verbal quotes, negotiated prices or engineering estimates, etc.) 11 11/23/2018