Project Management and Risk

In-class In groups of three…

Definitions Project Management: a system of procedures, practices, technologies, skills, and experience needed to manage a project:

Acronyms: SEPM: SPM: PM: SPMP:

Objectives of SEPM Delivery of a product that reliably performs specified functions developed within cost and schedule Real world:

“Wise man” … “If you’re late, they will be angry. “If you’re over budget, they will shout. “But if you don’t deliver, they will never forgive you.”

5 Functions Planning Organizing Staffing Leading Controlling

Planning Specify goals and objectives for project Specify strategies, policies, plans for achieving goals

Planning Activities Set objectives Develop policies Forecast future and anticipate events. Assess risk Analyze alternatives including planning for subcontractors Prepare budgets Develop project plan

Organizing Identify project functions, activities, and tasks Describe organization of project team and identify dependence on external groups Select project management structure for monitoring, coordinating, and communicating Create position descriptions and define responsibilities and qualifications

Staffing Fill positions Assimilate new personnel Educate and train personnel Evaluate personnel Compensate personnel

Filling Positions This is perhaps the most important part of project management

Assimilation and Education Ensure staff are familiar with project objectives and schedules Education: Training:

Leading Provide vision and direction Create effective work environment Motivate personnel Supervise and coordinate personnel and activities Resolve conflicts Handle changes

Supervision and Motivation

Controlling Ensure the project goes according to plan Set goals Monitor Measure results Initiate corrective actions Reward and discipline

Creating a Project Plan Task list Resources Network of tasks

Task list

Resources

Network of Tasks How are all the tasks related? What is the critical path? What are the milestones?

IEEE Std 1058 Introduction Clause 1: Overview Clause 2: References Clause 3: Definitions Clause 4: Project Organization Clause 5: Managerial Process Plans Clause 6: Technical Process Plans Clauses 7-9 Work Packages, Schedule, and Budget

1. Introduction Project Overview Project Deliverables Evolution of the SPMP Reference Materials Definitions and Acronyms

2. Project Organization Process Model Organizational Structure Organizational Boundaries and Interfaces Project Responsibilities

3. Managerial Process Plans Startup Plan Estimation Plan Work Plan Control Plan Risk management Plan Project closeout plan

4. Technical Process Plans Process Model Methods, Tools, Techniques Infrastructure plan Product acceptance plan

5. Work Packages, Schedule, and Budget Dependencies Resource Requirements Budget and Resource Allocation Schedule Work Packages are the “tasks” or activities

Do’s and Don’ts of management Use metrics Be realistic Allow preliminary design: adjust plan Don’t accept arbitrary plans Can’t say how long to build a house, but can say how long to build a 3 bedroom, two story, 2000sq ft, with two baths and garage, in Kern Place.

Group Three papers were assigned: one by Forte, one by Henderson, and one by McConnell. They are all written from a different point of view. In teams of three…