SAP R/3 Data Archiving with PBS as Retrieval Method SAP R/3 Data Archiving with PBS Retrieval Methods 21/05/12 SAP R/3 Data Archiving with PBS as Retrieval Method Patrick Beekman 23 May 2002

SAP R/3 Data Archiving with PBS Retrieval Methods Agenda 21/05/12 Data Archiving in SAP R/3 PBS archive add onsTM Project steps

Data archiving in SAP R/3 SAP R/3 Data Archiving with PBS Retrieval Methods Data archiving in SAP R/3 21/05/12 Data Archiving in SAP R/3 PBS archive add onsTM Project steps

SAP R/3 Data Archiving with PBS Retrieval Methods Archiving Benefits 21/05/12 Why archive data in SAP systems?  Improve system performance Reduction of database size  Faster backup and recovery  Faster release upgrade  Improve use of resources  Reduced hardware costs  Reduced administration costs  Shorter system response times

SAP Archiving Processes using ADK SAP R/3 Data Archiving with PBS Retrieval Methods SAP Archiving Processes using ADK 21/05/12 Data retrieval with display transactions use PBS for retrieval 1: archive to ADK files ADK archiving program SAP archive files R/3 database ADK deletion program 2: delete from R/3 DB

Benefit from PBS archive add onsTM SAP R/3 Data Archiving with PBS Retrieval Methods Benefit from PBS archive add onsTM 21/05/12 Display and evaluation functionality of archived data identical to data base data. More agressive Archiving Method Modular program packages corresponding to major SAP modules (FI, SD, MM, CO, ...). Standardized ready-to-use solutions as „add-on“ software for SAP R/3. CSP certified by SAP AG

SAP R/3 Data Archiving with PBS Retrieval Methods Agenda 21/05/12 Data Archiving in SAP R/3 PBS archive add onsTM Project steps

PBS Functionality – Live Demo SAP R/3 Data Archiving with PBS Retrieval Methods PBS Functionality – Live Demo 21/05/12

CSD Display Transaction /PBS/VA05 SAP R/3 Data Archiving with PBS Retrieval Methods CSD Display Transaction /PBS/VA05 21/05/12 Additional PBS parameter

CSD Display Transaction /PBS/VA05 SAP R/3 Data Archiving with PBS Retrieval Methods CSD Display Transaction /PBS/VA05 21/05/12 Indicator for access via PBS archive add on

/PBS/VA03 - Display Order SAP R/3 Data Archiving with PBS Retrieval Methods /PBS/VA03 - Display Order 21/05/12 PBS Indicator

/PBS/VA03 - Document Flow SAP R/3 Data Archiving with PBS Retrieval Methods /PBS/VA03 - Document Flow 21/05/12 PBS Indicator

Navigation to Archived FI-Record SAP R/3 Data Archiving with PBS Retrieval Methods Navigation to Archived FI-Record 21/05/12 PBS Indicator

/PBS/VA03 - Display Original Doc. SAP R/3 Data Archiving with PBS Retrieval Methods /PBS/VA03 - Display Original Doc. 21/05/12 Access to original document (facsimile) via Viewer

PBS archive add ons - Basics SAP R/3 Data Archiving with PBS Retrieval Methods PBS archive add ons - Basics 21/05/12 Data stored in compressed archive and index files Integrated display trans- actions and reports ABAP interface including direct and sequential archive access routines Quick and comfortable online access to archive and R/3 database data R/3 file system R/3 Database PBS + ADK ADK PBS index SAP R/3 System + PBS

Setup of an PBS Archive Index SAP R/3 Data Archiving with PBS Retrieval Methods Setup of an PBS Archive Index 21/05/12 PBS load program 1 2 3 PBS display transactions R/3 Database PBS + ADK PBS index PBS index and SAP archive files

PBS Integration with ArchiveLink SAP R/3 Data Archiving with PBS Retrieval Methods PBS Integration with ArchiveLink 21/05/12 R/3 file system R/3 Database SAP R/3 System + PBS Ext. Archive System Archive server Direct data access via ArchiveLink ADK files in the archive system PBS + ADK ADK PBS index

SAP R/3 Data Archiving with PBS Retrieval Methods PBS Conversion Tool 21/05/12 converted ABAP ZZEXAMPLE_PBS ABAP interface for PBS archive access automatic extension of the SQL instructions by PBS archive accesses PBS Conversion Tool R/3 Database PBS index PBS + ADK ADK Customer ABAP ZZEXAMPLE

SAP Data Archiving & PBS archive add ons SAP R/3 Data Archiving with PBS Retrieval Methods SAP Data Archiving & PBS archive add ons 21/05/12 PBS archive add ons enhance SAP data archiving with comfortable and high performance data access Random access to archived data (via PBS index) Integrated transaction retrieval: Simultaneous display/ evaluation of R/3 database data AND archived data. High DB performance by early archiving opportunity. Direct access to archived facsimiles via ArchiveLink.

SAP R/3 Data Archiving with PBS Retrieval Methods Agenda 21/05/12 Data Archiving in SAP R/3 PBS archive add onsTM Project steps

SAP R/3 Data Archiving with PBS Retrieval Methods Project Steps 21/05/12 Analysis Design and Conception Test Implementation GO-LIVE

SAP R/3 Data Archiving with PBS Retrieval Methods Project steps 21/05/12 Analysis R/3 Database Analysis Off-site analysis Kick-off meeting Propose Archive Objects to process R/3 Database growth simulation Tables outside archive object scope Archive Object review

Design and Conception: SAP R/3 Data Archiving with PBS Retrieval Methods Design and Conception: 21/05/12 Goals of the design phase Develop an concrete archiving concept for creating and managing archive files Create an implementation plan Create a long term archiving plan Analysis from a business point of view: Process analysis as prerequisite for determining the residence times Define the dependencies between the archiving objects, based on documentation AND process analysis Define the read-access requirements from the business viewpoint.

SAP R/3 Data Archiving with PBS Retrieval Methods Test Phase 21/05/12 Archiving under realistic test conditions, datasets should be as similar possible to the production system. Create user process description for access to archived data Train the end users

Implementation GO-LIVE SAP R/3 Data Archiving with PBS Retrieval Methods Implementation GO-LIVE 21/05/12 Execute data archiving in production system - Transports/Customizing - Agreement from system administrators and user - Job Monitoring Communicate results of production archiving to user departments Post processing - Table space reorganization where required - Index reorganization - Update the database statistics - Backup archive files - Check data objects, which could not be archived

SAP R/3 Data Archiving with PBS Retrieval Methods The End 21/05/12 QUESTIONS ?