CEOS Work Plan 2018-2020 Steven Hosford, ESA/CNES, CEO CEOS SIT-33 Committee on Earth Observation Satellites CEOS Work Plan 2018-2020 Steven Hosford, ESA/CNES, CEO CEOS SIT-33 Session and Agenda Item #2.2 Boulder, CO, USA 24 – 25 April 2018

Summary CEOS Work plan Purpose Update cycle (theory …. and practice) Feedback and suggestions on process

CEOS Work Plan purpose The 3 year CEOS Work Plan is one of CEOS’s 4 Governing documents Records the near-term actions of all CEOS entities All WP deliverables shall be consistent with CEOS goals and achievable Deliverables are defined in agreement between the CEOS entities (actionees) and CEOS leadership (principals) Deliverables are considered for termination if they are No longer aligned with strategic goals No longer benefit stakeholders No longer feasible or affordable Deliverable termination can happen at the appropriate CEOS meeting The 3 year CEOS Work Plan is one of CEOS’s 4 Governing documents Records the near-term actions of all CEOS entities in their contribution to achieving the goals outlined in the CEOS Strategic Guidance document The WP deliverables shall be consistent with these goals and in consideration of the capacity and resources of CEOS Agencies The actions shall be defined in agreement between the CEOS entities (actionees) and CEOS leadership (principals) Actions considered for termination if they are No longer aligned with strategic goals No longer benefit stakeholders No longer feasible or affordable Actions are considered for termination at the appropriate CEOS meeting

CEOS Work Plan timeline CEOS Work Plan is one of CEOS’s governing documents Based on a 3 year period Update annually 1st request for updates Deadline for updates 1st draft of work plan Finalised work plan January February March April May June July August September October November December

CEOS Work Plan timeline CEOS Work Plan is one of CEOS’s governing documents Based on a 3 year period Update annually 1st request for updates Deadline for updates 1st draft of work plan Finalised work plan January February March April May June July August September October November December CEOS Work plan is generally agreed by “virtual endorsement” during the first quarter

Status of CEOS 2018-2020 WP CEOS 2018-2020 Work Plan was submitted to principals on 30th March Virtual endorsement completed on 13th April Endorsed version (v1) now available.

Status of CEOS 2018-2020 WP Same fundamental structure as recent WPs Thematic: Climate, Carbon, Agriculture, Disasters, SDGs, Water, Oceans and coasts, Polar, Biodiversity Cross-cutting: Data access, Data quality, VCs, Outreach WP in figures 91 open deliverables (88 in 2017) ~26 deliverables closed in 2017 29 newly created in 2018 ~29 open deliverables from 2017 had completion data pushed back (30%) Of 55 deliverables to be completed in 2017 approx 50% were closed and 50% pushed back

WP 2018-2020 in figures 91 open deliverables of which 29 newly created in 2018 Of these 29 new deliverables 50% scheduled to be completed in 2018 33% in 2019 17% in 2020 Vast majority of deliverables to be completed within Work Plan period (3 years) Pushing back 30% of actions seems high! Caveat: analysis on short period …. more to come … WP 2017-19 WP 2018-20

3.5 months Feedback on developing the 2018-2020 WP CEOS 2018-2020 Work Plan was submitted to principals on 30th March and endorsed on 13th April Collecting first inputs First set of nominative emails to solicit contributions sent between 27/10 and 10/11 Last “first input” received from CEOS entity 26/02 4 months Iterations First replies and iterations – 12/02 Final iterations following WG (WGCapD, WGDisasters) meetings in March WP submitted for endorsement 30th March 3.5 months

Feedback on developing the 2018-2020 WP “… developing the CEOS Work Plan can sometimes feel a bit like herding cats …”

Feedback on developing the 2018-2020 WP From CEO perspective … Sadly lacking a carrot …. or a stick … Process should either be complete before WG meeting season be built around WG meeting season Managing an iteration prior to and reviewing during WG meetings introduces unnecessary overheads From WG/VC/AHT Chair perspective ? Comments? Suggestions?

CEOS WP process Some ideas to improve the process … Better align CEOS Work Plan with CEOS entities’ management process CEOS WP defines the principal deliverables of each CEOS entity These are the deliverables that respond to CEOS entity objectives or specific actions/tasks assigned by Plenary These are the deliverables that CEOS entities are “measured by” CEOS entities have the option of extending this level of detail by developing a specific work plan CEOS WP WG’s WPs Current discussion on making CEOS a more objective driven organisation …

CEOS WP process Some ideas to improve the process … practically speaking … CEOS entity meeting scheduling and WP discussions: Organise a dedicated Work Plan session (1-2hrs) during every CEOS entity face-to-face meeting Schedule CEOS entity meetings to facilitate reporting into SIT and Plenary

CEOS annual cycle SIT meeting Plenary meeting July June August May WG/ADT meetings SIT meeting Plenary meeting SIT Technical Workshop July June August May April September March October Update CEOS Work plan February November GEO Plenary December January CEOS/GEO bilateral

CEOS annual cycle SIT meeting Plenary meeting July June August May WG/ADT meetings SIT meeting Plenary meeting SIT Technical Workshop July June August May April September March October February November December January

CEOS WP process Improving contact with CEOS entity leads: More frequent/regular nominative email reminders from CEO? (this year approx. 1 per month) Scheduled 15/30mins telephone calls (between 30th November - 15th Dec) to provide leads with a “hard deadline” Regular reporting into SEC on feedback status