ARRA Reporting – Upcoming Initiatives

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Presentation transcript:

ARRA Reporting – Upcoming Initiatives Office of Contracts

Discussion Topics Initiatives ARRA Reporting SiteXchange: Electronic Submission of C92s CRLMS: Electronic Submission of Certified Payrolls, Prevailing Wage Data Small Business Network ARRA Reporting History, Lessons Learned from 1st Season Development of New Application ARRA Reporting

SiteXchange Electronic Submission of C92s Interface Similar to Expedite Bidding Software Items Displayed, Indicate for Subs Costs and Quantities as Bid Already Included ARRA Reporting

SiteXchange Interface ARRA Reporting

SiteXchange Interface ARRA Reporting

SiteXchange Functionality Building Interface to Perform PQ Checks Initially Diane Use SiteXchange for C92 Entry Fully Understand How It Works Work Out Any Issues ARRA Reporting

SiteXchange Pilot Target End April for Pilot Implementation Schedule with OCA Volunteers to Pilot? Email tina.collins@dot.state.oh.us Upon Implementation Hard Copy C92s No Longer Required ARRA Reporting

CRLMS Online Submission of Certified Payrolls Prevailing Wage Data Loaded Contract Compliance Eased Planning Stages Meeting Next Thursday with InfoTech to Set Preliminary Schedule ARRA Reporting

ARRA Reporting Initial Implementation Simple Form Designed to Not Allow Edits Didn’t Anticipate Sheer Number of Edits Control of Data Submitted Edits Frequently Requested, Late Submission by Subs, District Finds Discrepancy Significant Amount of Overhead to Manage ARRA Reporting

ARRA Reporting Hard Copies to District Along with Online Submission Some Only Sending Hard Copies Others Only Submitting Online At Least One Did Not Submit at All Still Others Always Email Reports Potential Auditing Issues ARRA Reporting

ARRA Reporting Contractors No Access to What Submitted Districts No Access to What Submitted Individuals Submitting Unsure if Approved Consistency Necessary Eliminate Manual Overhead with Process New Application Developed (Currently) ARRA Reporting

ARRA – New Reporting Currently Developing New Application Online Submission Eliminate Hard Copies to Districts Online Approvals Online Updates and Corrections Consistent Data Store for Everyone Target Date -> March Reporting Period ARRA Reporting

ARRA 1589 Customized To Do List Pull Last Month Entities, No Re-entry Changes Based on User Logged In Pull Last Month Entities, No Re-entry Reporting Entity Submits Online Routes to District for Approval District Can Approve or Reject Approval to Central Office Rejection Back to Reporting Entity for Update ARRA Reporting

Updated 1589 Process Primary Goal, Get In and Out of the Application with Minimal Effort Personalized Queue/To Do List will Direct Users to Pending Items Not Submitted Forms Not Approved Forms Forms Under Review ARRA Reporting

New ARRA Reporting

New Application All Users Required to Login to Authenticate Ensure Data Reported from Intended Entity ARRA Reporting

ARRA Reporting

tina.collins@dot.state.oh.us 614-466-2314 Questions? tina.collins@dot.state.oh.us 614-466-2314 ARRA Reporting