Pre-contract Planning and Practice Engineering Project Pre-contract Planning and Practice

Assessing the Needs - Brief The final product he wants Acceptable price Required time

Brief Initial brief from the employer Detail brief from the design team including feasibility studies, cost reports, schemes for choice and consultations with planning and other relevant authorities Numerous factors such as site, costs, finance, timescale, operational factors to be taken into account Design brief from the design team

Appointment Employer’s first appointment would be Architect(the project leader) Architect advise on the appointment of other consultants E & M engineer, structure engineer, quantities surveyor Selection of Consultants either by Open tender or fee bid Nomination

Appointment Documents Who the employer is The services that are to be provided The conditions of appointment How fees are to be calculated, and payment terms Terms that will apply should the project change or not proceed

Preliminary Design (Sketch Scheme) Preliminary responses to the brief Outline plans with preliminary architectural drawings Structural and E & M engineers provide their requirements for architect’s incorporation Schematic diagrams in each trade

Design Report Schematic diagrams and system description in each trade Endorse by the client Detail design should be carried in accordance with the approved design report

Procurement Options Method of choosing the contractor Traditional procurement Design and build procurement Management Contracting Time, cost and quality (the procurement triangle)

Detail Design Put the sketch scheme into detail in accordance with the agreed design brief. E.g. Floor Layout Plan, elevations, site plan and etc. Design to meet the anticipated life-span Design to avoid early deterioration or costly maintenance Co-ordinate amongst each related trade Meet the budget Select the appropriate materials

Statutory and Utilities Submission General plan submission to BD Submission to FSD Submission to WA Submission to Power Company Submission to DSD

Cost Planning and Control Cost of the building Cost report Approximate estimate Cost plan Cost control Cash flow

Approximate Estimate Provide the architect with the order of magnitude of costs of the project Cost control through design and construction detail Architect and consultants modify their to suit the estimate and meet with employer’s requirement

Cost Plan Instrument or document which brings design and cost together at pre-tender stage The accuracy of the first cost plan will depend on when it is prepared

Cost Control Cost control should continue throughout the period of the contract Comparison should be made of the cost plan and the expenditure throughout each project stage This information is prepared by Quantity surveyor

Cash Flow Cash out forecast Expenditure, e.g. payment to consultants, payment to contractors etc.

Nomination of Consultant, Contractor and Supplier Consultant - through the appointment process Contractor - By tendering or nominated Supplier - By tendering or nominated