Procurement Management Information System (PMIS) Presentation to Key Stakeholders HATC, June 2012

Agenda Why PMIS? Project Scope & Objectives What have we done so far? Progress What might go wrong? Risks Finance How can you help? Summary Questions & Answers

Project Scope Districts PMIS Donors Suppliers Projects Ministries Governorate Projects Districts Ministries Donors AFMIS Min Finance Web Site Central Bank of Yemen HATC Suppliers Min Planning HTB

Project Scope Pilot Sites Core Sites Ministry of Finance Ministry of Planning & International Cooperation HATC HTB Spending Sites Ministry of Public Works and Highways Public Telecommunication Corporation (PTC) Public Electricity Corporation Customs Authority 

Project objectives

Progress As set out in the approved strategy “PMIS: An enabler of Procurement Reform” we have: Undertaken requirements analysis to create specification Issued RFP, Evaluated Responses, Selected Vendor Contracted with Vendor and Consultant Completed detailed requirements analysis Published HATC website which operate as Yemen procurement portal , ( now up to 43 government organization publish their tender notices and results ) We will now start to review: Proposed solution

Requirement definition Business requirement mapping PMIS plan and progress Requirement definition CRP 1 Business requirement mapping SU training CRP2 User acceptance Transition Go live Sep 11 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr 13

PMIS Project Progress Summary* Project Progress As of 10-May-2012 Planned Start Date 06- Feb-2011 Actual Start Date 11-Jul-2011 Planned End Date 17-Apr-2013 Actual End Date N/A Planned Duration** 561 Days Actual Duration (to date) 328 Days Planned Duration (to date) Planned Phase Definition & Elaboration Phase Actual Phase Planned Completion % (Work) 32% Actual Completion % 29% Delays to date (days) % Variance -3%

Key risks Security Situation – causing delay and work to be diverted to out side of Yemen (Amman ) . Stakeholder Engagement – we need help from stakeholder organisations Time and commitments from “Super Users” Top & Senior Management Support Infrastructure & Equipment Expected Change Resistance Connectivity between sites

PMIS FINANCING ( PILOT PHASE ) (ROLL OUT ) GoY from WB Grant 3,500,000 USD Arab fund 500,000 KD (ROLL OUT ) Not defined

PMIS Roll out High level Plan Phase Scope 2013 2014 2015 2016 2017 …. First phase All ministries Second phase Governorate Third phase Public corporation /FUNDS Fourth phase Districts

Estimated cost for PMIS Roll out   Component PLAN / YEAR Total 2013 2014 2015  2016 Oracle Software licence costs * $850,000 $1,150,000 $650,000 $3,500,000 Software Customisation , Enhancement & roll out $1,900,000 $1,850,000 $450,000 $4,850,000 Data center expansion & disaster recovery $600,000 $1,200,000 $0 $1,800,000 Network & comm.** $350,000 $300,000 $1,300,000 Pc's & peripherals $150,000 $250,000 $180,000 $760,000 Training & awareness $100,000 $50,000 $400,000 Consultancy $550,000 Project management $200,000 Help desk (call center) $80,000 $230,000 $4,300,000 $5,180,000 $2,130,000 $1,980,000 $13,590,000 * It doesn’t include prices of software Post Warranty Service Period ** It doesn't include Monthly fees

Summary ( required support ) The potential benefits from PMIS are huge for GoY and the nation We have made good progress in a challenging environment There is a lot more to do We need : Stakeholder Engagement – we need help from stakeholder organisations Time and commitments from “Super Users” Top & Senior Management Support Infrastructure & Equipment Change management program Connectivity between sites Full cooperation and support from AFMIS Project incentives for PMIS super user team and end user . Finance for (roll out ) future PMIS phases.

Questions and Answers Thank you!