CEOS Work Plan Steven Hosford WGCV-43/WGISS-45 10th April 2018 Committee on Earth Observation Satellites CEOS Work Plan Steven Hosford WGCV-43/WGISS-45 10th April 2018

Summary CEOS Work plan Purpose Update cycle (theory …. and practice) Feedback and suggestions on process

CEOS Work Plan purpose The 3 year CEOS Work Plan is one of CEOS’s 4 Governing documents It records the near-term actions of all the CEOS entities in their work to achieve the goals outlined in the CEOS Strategic Guidance document The actions captured in the WP shall be consistent with these goals and in consideration of the capacity and resources of CEOS Agencies The actions shall be defined in agreement between the CEOS entities (actionees) and CEOS leadership (principals) Actions considered for termination if they are No longer aligned with strategic goals No longer benefit stakeholders No longer feasible or affordable Actions are considered for termination at the appropriate CEOS meeting

CEOS Work Plan purpose Focus on objectives and deliverables associated with timescales and assigned responsibilities Updated annually by the CEO under the guidance of the CEOS Chair In consultation with: the CEOS SIT Chair CEOS Secretariat CEOS Working Groups Virtual Constellations Ad Hoc Teams CEOS membership at large CEOS’s external stakeholders Provide sound and shared basis for measuring our progress in a multiannual perspective Shall be consistent with and mutually supporting of other CEOS guiding documents

CEOS Work Plan timeline CEOS Work Plan is one of CEOS’s governing documents Based on a 3 year period Update annually 1st request for updates Deadline for updates 1st draft of work plan Finalised work plan January February March April May June July August September October November December

CEOS Work Plan timeline CEOS Work Plan is one of CEOS’s governing documents Based on a 3 year period Update annually 1st request for updates Deadline for updates 1st draft of work plan Finalised work plan January February March April May June July August September October November December CEOS Work plan is generally agreed by “virtual endorsement” during the first quarter

Status of CEOS 2018-2020 WP CEOS 2018-2020 Work Plan was submitted to principals on 30th March Virtual endorsement scheduled for 13th April Agency response can be concurrence without comments; concurrence with comments; non-concurrence

CEOS Work Plan 2018-2020 Thematic Climate – space agency response to GCOS IP 2016. Carbon – progressing the Carbon Strategy, focus on GHGs; support to GFOI. Agriculture – support the evolution of GEOGLAM as it scales up. Disasters – demonstrators launched on pilot themes; scale up GEO-DARMA. SDGs – dedicated ad-hoc team, working closely with GEO through PB. Water – Freshwater from space workshop Oceans and coasts – support BluePlanet and implement Coverage. Polar and biodiversity – CEOS ‘experts’ act as coordination points.

CEOS Work Plan 2018-2020 Cross-cutting Data access – discoverability, preservation, and engagement in GEOSS Common Infrastructure evolution. Data quality – ongoing strong area of activity, e.g. through ‘ACIX’ and ‘RADCALNET’. VCs – re-emergence of LSI-VC, work on requirements consolidation and ‘CARD4L’. Outreach – attendance at major events, newsletter, website.

3.5 months Feedback on developing the 2018-2020 WP CEOS 2018-2020 Work Plan was submitted to principals on 30th March Collecting first inputs First set of nominative emails to solicit contributions sent between 27/10 and 10/11 Last “first input” received from CEOS entity 26/02 4 months Iterations First replies and iterations – 12/02 Final iterations following WG (WGCapD, WGDisasters) meetings in March WP submitted for endorsement 30th March 3.5 months

Feedback on developing the 2018-2020 WP “… developing the CEOS Work Plan can sometimes feel a bit like herding cats …”

Feedback on developing the 2018-2020 WP From CEO perspective … Sadly lacking a carrot …. or a stick … Process should either be complete before WG meeting season be built around WG meeting season Managing an iteration prior to and reviewing during WG meetings introduces unnecessary overheads From WG Chair perspective ? Comments? Suggestions?

CEOS WP process Some ideas to improve the process … Better align CEOS Work Plan with CEOS entities’ management process CEOS WP defines the principal deliverables of each CEOS entity These are the deliverables that respond to CEOS entity objectives or specific actions/tasks assigned by Plenary These are the deliverables that CEOS entities are “measured by” CEOS entities have the option of extending this level of detail by developing a specific work plan CEOS WP WGISS WP Current discussion on making CEOS a more objective driven organisation … more to come at SIT in 2 weeks.

CEOS WP process Some ideas to improve the process … practically speaking … CEOS entity meeting scheduling and WP discussions: Organise a dedicated Work Plan session (1-2hrs) during every CEOS entity face-to-face meeting Schedule CEOS entity meetings to facilitate reporting into SIT and Plenary Improving contact with CEOS entity leads: More frequent/regular nominative email reminders from CEO? (this year approx. 1 per month) Scheduled 15/30mins telephone calls (between 30th November - 15th Dec) to provide leads with a “hard deadline” Regular reporting into SEC on feedback status