Demonstrates In-Field Status Overview 2017-18 Staff Interchange: Demonstrates In-Field Status Overview

Agenda Background Frequently Asked Questions Data Fields and Codes Coding Examples Reviewing Errors Additional Resources

Background Colorado Law Data and Reporting Colorado law (C.R.S 22-63-201) requires that a teacher hold a valid license or authorization before they can be hired to teach in a public school, including a charter school, unless the school or district has received a waiver from this provision.  Waivers are not applicable to Special Educationteacher qualification requirements. Data and Reporting The Colorado Department of Education (CDE) annually collects data from local education agencies (LEAs) through the Human Resources Data Pipeline Snapshot to ensure compliance with the above described Federal and State requirements.  Percentages of classes taught by teachers who meet these requirements are reported to the United States Department of Education (USDE) in aggregate.  No personally identifiable information is shared with the USDE as a part of this reporting.

Staff Assignment Data File New fields: Demonstrates In-Field Status 1 Demonstrates In-Field Status 2 No longer collecting: Passed Colorado State Board of Education Approved Elementary Or Early Childhood Core Content Test 24 Semester Hours of Secondary Core Content Coursework Passed Colorado State Board of Education Approved Secondary Core Content Test In Teaching Area

Frequently Asked Questions

Question 1: Must teachers qualify as ‘in-field’ as defined by Colorado’s ESSA State Plan before they can be hired? No.  While CDE encourages LEAs to prioritize the hiring of teachers who have demonstrated subject matter competency in the subject area they will be assigned to teach, teachers’ status as in- or out-of-field will only be used to monitor and publicly report the rates at which low-income and minority students are being taught by inexperienced, out-of- field, and ineffective teachers.

Question 2: How is an in-field teacher defined in Colorado? A teacher must hold at least one of the following in the subject area in which they have been assigned to teach in order to be considered in-field: Endorsement on a Colorado teaching license Degree (B.A. or higher) 36 semester credit hours Passing score on a State Board of Education approved content exam (currently the ETS Praxis Series)

Question 3: The number of semester credit hours required in the definition that was included in the draft ESSA plan was 24.  When did this change? The State Board of Education approved a motion to change 24 semester credit hours to 36 at the March 9 meeting.  The draft plan, which was posted on February 9, had to remain posted for a 30 day period before we could make any changes to the final version. 

Question 4: What courses can be counted toward the 36 semester credit hours? LEAs and charter schools should use the endorsement content evaluation worksheets to identify the first 24 credit hours.  CDE recommends that LEAs and charter schools take into account local policies to identify the remaining 12 credit hours that are relevant and applicable to the teaching assignment.

Question 5: Will teachers who were previously highly qualified through 24 semester credit hours be grandfathered in as in-field? CDE will add the following option to the ‘Demonstrates In- Field Status’ field in the Staff Assignment File: HQ via 24 hours (this option will be available through the 2018- 19 school year)  These teachers will be considered in-field through the 2018- 19 school year after which they will need to have obtained one of the qualifications listed in the definition of an in-field teacher to be considered in field.

Data Fields and Codes

Demonstrates In-Field Status 1 Report the best option for each teacher (00 is not an option for any teacher, job class code 201-206) Report 00 (N/A) for all non-teaching staff Code Description 01 Subject Area Endorsement on Teaching License 02 Degree (BA or higher) in subject area 03 36 semester credit hours in subject area 04 Passed State Board of Education approved content exam in subject area 06 Highly Qualified via 24 semester hours in subject area 05 None (teacher is out of field) best

Demonstrates In-Field Status 2 Optional and can be reported as ’00’ for teachers Additional info to report the next best for teachers: Report 00 (N/A) again for all non-teaching staff Code Description 00 N/A – no other method applicable 12 Degree (BA or higher) in subject area 13 36 semester credit hours in subject area 14 Passed State Board of Education approved content exam in subject area 16 Highly Qualified via 24 semester hours in subject area 15 None (teacher is out of field)

Reporting Combinations Demonstrates In-Field Status 1 Demonstrates In-Field Status 2 01 (Subject Area Endorsement on Teaching License) 00 (N/A), 12 (Degree), 13 (36 Semester Hours), 14 (Passed Exam) or 16 (HQ via 24 Semester Hours) 02 (Degree, BA or higher) 03 (36 Semester Hours in Subject Area) 04 (Passed Exam in Content Area) 00 (N/A) or 06 (Highly Qualified) via 24 semester hours in subject area) 00 (N/A) 05 (None (teacher is out of field))

ESSA In-Field Crosswalk Provides allowed endorsements for each teaching subject area code Provides Subject Area of Degree code for each teaching subject area code Reference list for Human Resources at: https://www.cde.state.co.us/datapipeline/hr-essa- infield-crosswalk

Coding Examples

Codes for Reference Staff Profile Highest Level of Education 16 = Bachelors 18 = Masters 20 = Doctorate Subject Area of Degree 1100 = Math 0450 = Elementary Education Staff Assignment Job Class Codes 201 = General Ed Teacher 202 = Special Ed Teacher 206 = Title I Teacher Teaching Subject Area Codes 0500 = English 0800 = PE 1100 = Math 1300 = Science

Codes for Reference: In-Field Status Demonstrates In-field Status 1 01 = Subject Area Endorsement on Teaching License 02 = Degree (BA or higher) in subject area 03 = 36 semester credit hours in subject area 04 = Passed State Board of Education approved content exam in subject area 06 = Highly Qualified via 24 semester hours in subject area 05 = None (teacher is out of field) Demonstrates In-field Status 2 12 = Degree (BA or higher) in subject area 13 = 36 semester credit hours in subject area 14 = Passed State Board of Education approved content exam in 16 = Highly Qualified via 24 semester hours in subject area 15 = None (teacher is out of field)

Secondary Math Teacher Henry is a 8th-12th grade math teacher. He is licensed with an endorsement in Mathematics Education (7- 12th), and has a Bachelor’s degree in math: Demonstrates In-Field status with endorsement, since it matches the teaching subject area Staff Profile Education Level Subject Area of Degree 1 Subject Area of Degree 2 Subject Area of Degree 3 16 1100 0000 Staff Assignment Job Class Code Teaching Subject Area Demonstrates In-Field Status 1 Demonstrates In-Field Status 2 201 1100 01 12

6th Grade English Teacher Holly is a 6th grade Special Education English teacher. She is licensed with an endorsement in Elementary Education, and has a Bachelor’s degree in English, which included 36 semester hours: Endorsement in Elementary Education Does Not Equal English, Demonstrates In-Field with Degree instead: Staff Profile Education Level Subject Area of Degree 1 Subject Area of Degree 2 Subject Area of Degree 3 16 0500 0000 Staff Assignment Job Class Code Teaching Subject Area Demonstrates In-Field Status 1 Demonstrates In-Field Status 2 202 0500 02 13

Elementary PE Teacher Joe is a K-3rd grade PE teacher. He is teaching at a school with a licensure waiver. His bachelor’s degree is in Elementary Education, but the district determines he has 36 semester hours: Without a license, the endorsement is also not available. However, the teacher has the 36 semester hours: Staff Profile Education Level Subject Area of Degree 1 Subject Area of Degree 2 Subject Area of Degree 3 16 0450 0000 Staff Assignment Job Class Code Teaching Subject Area Demonstrates In-Field Status 1 Demonstrates In-Field Status 2 201 0800 03 00

Math/English 9th Grade Teacher Mary is a math and science teacher. She is licensed with an endorsement in Mathematics Education (7- 12th), and has a Bachelor’s degree in math and in Science. Staff Profile Education Level Subject Area of Degree 1 Subject Area of Degree 2 Subject Area of Degree 3 16 1100 1300 0000 Staff Assignment Job Class Code Teaching Subject Area Demonstrates In-Field Status 1 Demonstrates In-Field Status 2 201 1100 01 12 1300 02 00

Reviewing Errors

HR200/DC234 Error Message: A matching endorsement for the teaching subject area code reported was not found for this teacher in the licensure database… Actions to Correct: Verify the SSN reported in file matches SSN on license/endorsement, and update SSN in file if needed Update the field ‘Demonstrates In-Field Status 1’ to another code: 02 Degree (BA or higher) in subject area 03 36 semester credit hours in subject area 04 Passed State Board of Education approved content exam in subject area 06 Highly Qualified via 24 semester hours in subject area 05 None (teacher is out of field)

HR201/DC233 If teacher has degree in teaching subject area… Error Message: The subject area of degree 1, 2 or 3 does not match the teaching subject area reported for this teacher. Without this, the ‘Demonstrates In-Field Status 1’ cannot be reported with code 02 for Degree in Subject Area… If teacher has degree in teaching subject area… Report matching subject area of degree in Staff Profile file for their record Report highest level of education with code 16 or higher (BA or above) Be sure teaching subject area and subject area of degree are matched in the ESSA crosswalk If teacher does not have degree in teaching subject area: Update the Demonstrates In-Field 1 Status code 03 36 semester credit hours in subject area 04 Passed State Board of Education approved content exam in subject area 06 Highly Qualified via 24 semester hours in subject area 05 None (teacher is out of field)

HR202/DC235 If teacher does not have degree in teaching subject area: Error Message: The subject area of degree 1, 2 or 3 does not match the teaching subject area reported for this teacher. Without this, the ‘Demonstrates In-Field Status 2’ cannot be reported with code 12 for Degree in Subject Area… If teacher does not have degree in teaching subject area: Update the Demonstrates In-Field Status 2 code If teacher has degree in teaching subject area… Report matching subject area of degree in Staff Profile file for their record Report highest level of education with code 16 or higher (BA or above) Be sure teaching subject area and subject area of degree are matched in the ESSA crosswalk 00 N/A – no other method applicable 13 36 semester credit hours in subject area 14 Passed State Board of Education approved content exam in subject area 16 Highly Qualified via 24 semester hours in subject area 15 None (teacher is out of field)

Additional Resources

Resources Teacher Qualifications Under ESSA Website: https://www.cde.state.co.us/fedprograms/tii/a_hqt Contact: Jennifer Simons: Simons_j@cde.state.co.us or 303-866-3905 Staff Interchange Website: https://www.cde.state.co.us/datapipeline/inter_staff Contacts: Annette Severson: severson_a@cde.state.co.us or 303-866-6824 Kristi Gleason: Gleason_k@cde.state.co.us or 303-866-4620