Temporary and Substitute Employment at Cuesta College Pre-Employment Orientation: Temporary and Substitute Employment at Cuesta College

Pre-Employment Requirements You have already completed… Initial paperwork with your Supervisor Tuberculin Skin Test LiveScan (fingerprints) What you must still complete before you begin work… Pre-Employment Orientation Pre-Employment Orientation Quiz New Employee Forms Submit a copy of Photo I.D. (w/birth date)/Driver License and Social Security Card (both sides).

Orientation To-DO List Read through this entire presentation and write down any questions you have. Complete and print out the Online Orientation Quiz located on the Human Resources web site. Fill out and print the all new employee forms for short-term and substitute employment, located here: http://www.cuesta.edu/departments/nonacademics/humanresources/new_employee_forms/Short-term_Student.html Contact Human Resources to sign up for an orientation Bring with you your new employee forms, Online Orientation Quiz, questions, and required proof of identification documents (listed in previous slide).

ORIENTATION

Work Schedules General Campus work hours are M-F 8:00a-5:00p Summer Campus work hours are M-Th 7:30a-6:00p Individual department hours may vary. You will figure out your work schedule with your supervisor. Overtime and work performed on holidays must be pre-approved by your supervisor: General hours overtime = working more than 8 hrs/day or more than 40 hrs/wk Summer hours overtime = more than 10 hrs/day or more than 40 hrs/wk Your supervisor must also initial next to the recorded hours worked for overtime or on holidays on your time sheet.

Limits to Time Worked If you are an employee on campus and not in the Federal Work Study or Cal Works program, you are limited to working a maximum of 175 days per fiscal year (July-June). Human Resources tracks the days you work and will notify your department with a summary of your days left. If you are an employee on campus, not in the Federal Work Study or Cal Works program, and you work 1,000 hours in a single fiscal year, you will be entered into the Public Employees Retirement System (CalPERS). 6% will be taken out of each paycheck to contribute to this account. You will remain a CalPERS member indefinitely. Human Resources tracks the hours you work and will notify your department with a summary of your hours left. For more information, visit the CalPERS web site at http://www.calpers.ca.gov/, or contact the Cuesta Benefits department at 805-546-3161.

Breaks For every four (4) consecutive hours you work, you must take a 15 minute paid break. For every five (5) consecutive hours you work, you must take a 30 minute unpaid lunch break. If anyone is prohibiting you from taking these breaks, please contact Human Resources.

Proper dress code Use common sense Nothing too risqué No offensive language or logos on clothing You may be required to adhere to a specific dress code that is department-specific i.e. close-toed shoes in maintenance (MOG); lifeguards

Computer use Computers are District property No expectation of privacy – your computer use can be reviewed or pulled at any time Use computers for District-related purposes only.

Safety & Worker’s Compensation If you see something unsafe in your workspace, notify your supervisor. If your supervisor is not available, contact Human Resources If you are hurt on the job, please contact Human Resources immediately. Let Human Resources staff help you assess the situation – we will need to document the incident.

Calling in sick & disability/maternity leaves Call your Supervisor as soon as possible if you are going to be absent. If you need to take a leave from employment for an extended period of time due to pregnancy or disability, it is not paid through Cuesta. However, you can apply for state disability through the State of California. Notify your supervisor.

Leaving Employment at Cuesta If you need to leave Cuesta employment, please give your supervisor at least two (2) weeks notice if you are able. Unemployment If you want to apply for unemployment, see the EDD web site for unemployment through the State of California. It is not paid through Cuesta College.

Time sheets/Web time entry Timecards will be mailed to your department from Payroll monthly unless your department is Web Time Entry. Here’s a link to the Web Time Entry Training Materials Web Time Entry Training If you are a Web Time Entry employee you may track your hours on a paper timecard and then transfer them to the program before the due date.

Employment Verifications, copy of pay stubs, and signing up for direct deposit If you are applying for a loan, purchasing a car, or dealing with lenders for any other reason, direct their requests for employment verification to the Cuesta Payroll Office. If you need a copy of pay stubs with your name and the college’s name, contact the Cashier’s Office. If you’d like to sign up for direct deposit, visit the Payroll Office Direct Deposit - paycheck is automatically deposited into a savings or checking account each month, rather than being mailed out. http://www.cuesta.edu/departments/nonacademics/payroll/general_forms.html Payroll phone: 805-546-3136

myCuesta portal From your myCuesta login, at https://my.cuesta.edu/cp/home/displaylogin, you will have a new tab, labeled Work Life. Work Life tab: Update your address or phone number if it changes View your pay stub View deductions and earnings history

myCuesta WORK LIFE TAB Change address and phone number

Questions? Schedule an appointment with Human Resources and bring all requirement documentation with you, along with your quiz, driver’s license and social security card ! NOW… test your knowledge by taking the Online Orientation Quiz! (required)