Creating and Formatting Tables

Objectives Insert a table Insert and delete rows and columns Modify rows and columns Sort table data Microsoft Office 2013 - Illustrated

Objectives Split and merge cells Perform calculations in tables Apply a table style Create a custom table format Microsoft Office 2013 - Illustrated

Inserting a Table A table is a grid made up of rows and columns of cells that you fill with text and graphics A cell is the box formed by the intersection of a column and a row The lines that divide the columns and rows are called borders Microsoft Office 2013 - Illustrated

Inserting a Table Microsoft Office 2013 - Illustrated

Inserting a Table Table menu includes a grid for selecting number of columns/rows for the table Also has commands for inserting tables: Microsoft Office 2013 - Illustrated

Inserting a Table To create a table: Use Table button in Tables group on INSERT tab Point to the box that is the desired number of rows and columns away from the top left Microsoft Office 2013 - Illustrated

Inserting and Deleting Rows and Columns To select rows and columns: Use Select command in Table group on TABLE TOOLS LAYOUT tab Use the mouse Click margin to the left of a row to select it Click top border of a column to select it Drag across a row or down a column to select the row or column Microsoft Office 2013 - Illustrated

Inserting and Deleting Rows and Columns First, select the row or column where you want to add or remove information Use the appropriate Insert command in the Rows & Columns group of the TABLE TOOLS LAYOUT tab Use the Delete command in the Rows & Columns group of the TABLE TOOLS LAYOUT tab Microsoft Office 2013 - Illustrated

Inserting and Deleting Rows and Columns Microsoft Office 2013 - Illustrated

Inserting and Deleting Rows and Columns Copying and moving rows and columns Copy and move rows and columns the same way you copy and move text Use the Copy, Cut and Paste buttons Rows are inserted above the row containing the insertion point Columns are inserted to the left of the column containing the insertion point Microsoft Office 2013 - Illustrated

Modifying Rows and Columns Change the size of columns and rows by: Dragging a border Using AutoFit command in Cell Size group on TABLE TOOLS LAYOUT tab Setting exact measurements using the Table Row Height and Table Column Width text boxes in the Cell Size group Microsoft Office 2013 - Illustrated

Modifying Rows and Columns Microsoft Office 2013 - Illustrated

Modifying Rows and Columns To set advanced table properties: Properties command in Table group on TABLE TOOLS LAYOUT tab Table Properties dialog box opens Microsoft Office 2013 - Illustrated

Sorting Table Data To sort data is to organize the data alphabetically or sequentially based on the data in one or more columns Data is sorted based on criteria you set Sorting in ascending order organizes the data alphabetically (A-Z) or sequentially (0-9) Sorting in descending order organizes the data in reverse alphabetical (Z-A) or sequential (9-0) order Microsoft Office 2013 - Illustrated

Sorting Table Data Sort using data in one column or multiple columns When you sort by multiple columns: Select primary, secondary, and tertiary sort criteria Click the Sort button in the Data group on the TABLE TOOLS LAYOUT tab Microsoft Office 2013 - Illustrated

Sorting Table Data Microsoft Office 2013 - Illustrated

Sorting Table Data Microsoft Office 2013 - Illustrated

Sorting Table Data Sorting lists and paragraphs Use Sort command in Paragraph group on HOME tab, and then choose: Type of data (text, numbers, dates) Sort by criteria (paragraphs or fields) Fields are text or numbers that are separated by a character, such as tabs or commas Sort order (ascending or descending) Microsoft Office 2013 - Illustrated

Splitting and Merging Cells Merge cells to combine adjacent cells into one larger cell Split cells to divide a cell into multiple cells Use Merge Cells and Split Cells commands in Merge group on TABLE TOOLS LAYOUT tab Microsoft Office 2013 - Illustrated

Splitting and Merging Cells Microsoft Office 2013 - Illustrated

Splitting and Merging Cells Using tables to lay out a page: Tables can help structure the layout of a page Text, graphics, bulleted lists, charts, tables and other objects can be inserted in table cells A table inserted in a cell is called a nested table Gridlines are dotted lines that show the boundaries of cells, but do not print Microsoft Office 2013 - Illustrated

Performing Calculations in Tables Formula command allows you to quickly total the numbers in a column or row, perform averages, etc. Use cell references to refer to the cells in the table Cell references are composed of a letter and a number Letter represents column, number represents row Microsoft Office 2013 - Illustrated

Performing Calculations in Tables Microsoft Office 2013 - Illustrated

Performing Calculations in Tables Microsoft Office 2013 - Illustrated

Performing Calculations in Tables Working with formulas: Word includes formulas for averaging, counting, rounding, and adding Formula dialog box Enter cell references in parentheses after the function name =AVERAGE(A1,B2,C5) Separate cell ranges by a colon =SUM(A1:A9) Microsoft Office 2013 - Illustrated

Applying a Table Style Use table styles to make tables more attractive and easy to read Table styles include borders, shading, fonts, alignment, colors, and other formatting effects Use the buttons in the Table Styles group on the TABLE TOOLS DESIGN tab Apply a style then choose a theme Microsoft Office 2013 - Illustrated

Applying a Table Style Microsoft Office 2013 - Illustrated

Applying a Table Style Microsoft Office 2013 - Illustrated

Customizing a Table Format Use the formatting tools available in Word to create your own table designs Add or remove borders and shading Vary the line style, thickness, and color of borders Change the orientation of text Microsoft Office 2013 - Illustrated

Customizing a Table Format Microsoft Office 2013 - Illustrated

Customizing a Table Format Microsoft Office 2013 - Illustrated

Creating a Custom Format for a Table The Word Draw Table feature allows you to draw table cells exactly where you want them Click Table button on the INSERT tab, and then click Draw Table If a table is already started, click the Draw Table button in Draw Borders group on TABLE TOOLS LAYOUT tab to turn on the Draw pointer To erase a border click the Eraser button in the Draw Borders group to activate the Eraser pointer Microsoft Office 2013 - Illustrated