Microsoft Word: Tables Computer Information Technology – Section 4-12 Some text and examples used with permission from: http://www.jegsworks.com Note: We not endorsing or promoting religious doctrine, but simply taking advantage of this website for educational purposes.

Templates and Wizards Objectives: The Student will: Understand how create a basic table Understand the Tables and Borders tool bar

Tables A table is a set of rows and columns. The intersection of a row and a column is a cell . By default in Word, a table has a ½-pt black, single, solid-line border that prints.  You can create a simple table most easily in Word by clicking the Table button on Insert tab and then dragging to select the number of rows and columns. If you create a table with the Table button, it will stretch across the width of the page with columns of equal size. You can adjust the width and height of the whole table and of each column and row.

Tables You can also create a table by clicking on Table and the choosing Insert Table. This will bring up the Insert Table dialog box:

Tables – Draw Table Button Finally you can create a table by clicking on Draw Table: Turns your pointer to a pencil shape with which you can draw the outside of a table by dragging from top left corner to bottom right corner. You drag across the table to add lines that create rows and columns or to split a cell into several rows or columns. This allows you to create very complex tables easily. Note: You must click the button again to toggle it off, returning your pointer to it's previous shape.

Tables Once you add a table to a document you get two added “tabs” on the ribbon: The design tab contains buttons for how the table appears on the page (table styles and borders): The layout tab contains buttons to control the layout (View Gridlines and Properties, insert Rows and Columns, Delete the Table, Rows and/or Columns, Merge or Split Cells, Increase and Decrease cell size, Align text within the cells and change text directions, etc.):

Design tab – Table Style Options The Table Style Options group will adjust the table styles based on whether you turn on or off: Header Row Header Column Total Row Last Column (total column) Banded Rows (add shading to alternate rows) Banded Columns (add shading to alternate rows) You can see the effect of changes in the Table styles section.

Design tab – Table Styles The Table Styles group let’s you select a style from over 100 predefined styles. You can change a style or define your own style. Table Styles group also allows you to change the borders and shading for all or part of the table.

Design tab – Table Styles The Draw borders group allows you to add, erase or change the borders of a cell or cells. Clicking the dropdown will open a dialog box for borders and shading:

Layout tab – Rows and Columns Allows the user to insert or delete rows, columns or cells.

Layout tab – Merge Allows the user to merge multiple cells into a single cell (Merge Cells), split a cell into multiple cells (Split Cells) or split the table into 2 separate tables (Split Table)

Layout tab – Cell Size Allows the user to control the width or height of a cell. Autofit: The cell size is set based on the contents of the cell (Autofit contents), on the width of the page (Autofit Window), or the cell widths will be evenly set (Fixed Column width) Distribute Rows (or columns) will set the rows or columns to be evenly spaced.

Layout tab – Alignment Sets how the text will appear in appear in the cell (how it is or is not centered). Text Direction Cell Margins will add spacing around the edges of the text. You can also set spacing between cells.

Layout tab – Data The data group allows you to Sort the table (by number, alphabetical or by date) in ascending or descending order. Repeat a header row on the table if the table spans more than 1 page. Convert the table to simple text Insert a formula into the table

Summary There are many ways to add table depending on what you want the out come to look like. Choose the way that is easiest and produces what you are looking for. Inserting a table into a document will add 2 new tabs into the ribbon for all of the commands associated with tables.

Tables – Rest of Today Create the table below (2 columns, 15 rows) Do 15 minutes of Mavis Beacon