Human Resource Management 04 Human Resource Management

Personnel Management It is management science of Person or Human Being. It is applicable to a person before his /her joining up to Departure.(Retirement) Related to “ People At Work ” It can be defined as “ The planning, Organizing, Directing, & Controlling of Requirement, Development, Compensation, Integration, of people for purpose of Contribution to the organizational Goals ” It applies industries as well as all field of Employment

Function Of Personnel Management MANPOWER PLANNING:- Obtain Manpower requirement Advertisement of interviews Induction Training Offering positions Employee Appraisal Transfer if required Create New Vacancies TRAINING:- Induction Training for new Comers Skill Enhancement Training Provide Training material On JOB Training Seminars & Conferences Visits & Tours of continuous Learning

Function Of Personnel Management Employee Relationship:- Keeping Records & Statistics Handling CONFLICTS Merit rating of employees Appreciation of Employees Provision of Feedback / Suggestion of Employees HEALTH & SAFETY:- Medical check-ups Medical Facilities Maintain safety standards Awards of safe workers Prevention of accidents Record keeping for health & safety

Function Of Personnel Management Welfare:- Group insurance plan Pension schemes Common function / Gathering Housing schemes Plans for children of employees Record keeping:- Record of each employee Application forms/ resumes Appraisal forms Memos Pay details Resignation / Dismissal letters Time records (IN / OUT) Leaves applications

Staffing It is the function of management Defined as “ Filling and keeping filled, positions in the organization structure”

Recruitment procedure Defined as “ Any activity / practice carried out by the organization for attracting Potential employees Planning Recruitment Selection Main objective is to appoint qualified person at various positions

Recruitment procedure Generation of Requirement / Vacancy Application of Candidates Scrutiny of Applications Call for Recruitment Initial Interviews Employment Tests Final Interviews Checking References Medical / Physical Tests Selection & Induction

Generation of Requirement/ Vacancy Various department information to HR Department about Vacancies Exact number of vacancies, kind of people, expected qualification, experience etc to HR Department

Application of Candidates Application forms are called up by the HR Department To inform about the vacancies by Newspapers, Employment Exchange, Media, Colleges, Universities etc Accepted by Post (Hard copy) or Internet ( Soft Copy) TPO

Scrutiny of Applications As per requirements ( Experience, Qualifications etc) Non eligible forms are removed Those who are eligible are shortlisted for next process

Call for Recruitment Short listed candidates are called for First Round of Interviews Date, Day, Venue, Time of Interviews are mentioned in call letter Also on Websites / E-Mails Instructions about interview schedule, Rules, required documents etc are mentioned in the call letter.

Initial Interviews Number of candidates more than expected, go to initial interviews ( Screening or Aptitude Tests) Objective type Questions Short listed candidates are called for next Round Some times they take Group Discussion, Kind test After the initial interviews / tests

Employment Tests Test related to concerned post are conducted in next round Technical interviews is conducted by a panel of technical experts Objective is find Sound candidate in technical filed Sound candidate in technical filed are called for next round

Final Interviews Only few members are short listed In this round they check her / his Work Abilities, Attitude, Personality, Career Objectives Also Trace out Candidate’s Willingness to join Which Department

Checking References Mentions their references in Bio-Data HR Department Communicate with these references for his Background, Public Relations, Past History, Intentions

Medical / Physical Tests To check physical fitness of candidates Eye Sight, Hemoglobin, previous Surgeries, Symptoms of few Diseases, Fitness of the Body

Selection & Induction After completion of medical test, they are get selected Offer letter are given to the selected candidates Selected candidates then undergo Induction / Training phase

Personnel – Training & Development

Personnel – Training & Development It gives knowledge, improves skills, Develops attitude Enhancing abilities of person’s Clears vision & direction about work Develops Sense of Responsibility Creates interest in works & improve morale of Employees Reduces Accidents, Conflicts, Wastages Improves Quality, Productivity of Organisations

Types Of Training Types of Training Motivation Skill Enhancement Induction Skill Enhancement Training Programmes Motivation