Texas-Oklahoma District Presented By: Jeff Moss, Asst. Administrator

Why Do We Use It? Why Use? Allows business to be transacted in most efficient and democratic manner Allows for the majority to decide while not infringing on the rights of the minority It is an equalizer Guarantees that each question or issue will be fully discussed to the extent desired by the assembly Prevents questions before the assembly from getting stacked up in a tangled mess Basic Procedures Where Can it Fail? How to Amend Subsidiary Motions Unclassified Motions Incidental Motions Privileged Motions First Decision

Basic Procedures STEP 1: Be Recognized STEP 2: Make a Motion STEP 3: Why Use? STEP 1: Be Recognized STEP 2: Make a Motion STEP 3: Get a Second Basic Procedures Where Can it Fail? How to Amend Subsidiary Motions STEP 4: Discussion STEP 5: Vote Unclassified Motions Incidental Motions Privileged Motions First Decision

Basic Procedures Why Use? To be recognized, simply raise your hand and wait to be called on. Once you are recognized, ALWAYS do the following: State your first and last name State your position/division number STEP 1: Be Recognized STEP 2: Make a Motion STEP 3: Get a Second Basic Procedures Where Can it Fail? How to Amend Subsidiary Motions STEP 4: Discussion STEP 5: Vote Unclassified Motions Incidental Motions Privileged Motions First Decision

Basic Procedures Why Use? To be recognized, simply raise your hand and wait to be called on. Once you are recognized, ALWAYS do the following: State your first and last name State your position/division number STEP 1: Be Recognized STEP 2: Make a Motion STEP 3: Get a Second Basic Procedures Where Can it Fail? How to Amend To make a motion, say the following words: “Mister/Madam Governor, I move…” Do not say “I make a motion,” “I motion,” or “So moved” Subsidiary Motions STEP 4: Discussion STEP 5: Vote Unclassified Motions Incidental Motions Privileged Motions First Decision

Basic Procedures Why Use? Before a motion can be discussed, a second person must wish to hear it discussed. To get a second, do the following: Simply raise your hand once the chairman has called for a second STEP 1: Be Recognized STEP 2: Make a Motion STEP 3: Get a Second Basic Procedures Where Can it Fail? How to Amend To make a motion, say the following words: “Mister/Madam Governor, I move…” Do not say “I make a motion,” “I motion,” or “So moved” Subsidiary Motions STEP 4: Discussion STEP 5: Vote Unclassified Motions Incidental Motions Privileged Motions First Decision

Basic Procedures Once there is a second, the chairman will call for discussion on the motion. This is where you are allowed the opportunity to persuade your fellow board members to vote a certain way. The first to speak is always who made the motion unless he or she declines Why Use? Before a motion can be discussed, a second person must wish to hear it discussed. To get a second, do the following: Simply raise your hand once the chairman has called for a second STEP 1: Be Recognized STEP 2: Make a Motion STEP 3: Get a Second Basic Procedures Where Can it Fail? How to Amend Subsidiary Motions STEP 4: Discussion STEP 5: Vote Unclassified Motions Incidental Motions Privileged Motions First Decision

Basic Procedures Once there is a second, the chairman will call for discussion on the motion. This is where you are allowed the opportunity to persuade your fellow board members to vote a certain way. The first to speak is always who made the motion unless he or she declines Once discussion has ended, the chairman will call for a vote. There are different ways to vote: Voice vote (yea or nay) Division vote (stand or raise hands) Roll call vote (yea or nay when called on) Why Use? STEP 1: Be Recognized STEP 2: Make a Motion STEP 3: Get a Second Basic Procedures Where Can it Fail? How to Amend Subsidiary Motions STEP 4: Discussion STEP 5: Vote Unclassified Motions Incidental Motions Privileged Motions First Decision

Basic Procedures Once discussion has ended, the chairman will call for a vote. There are different ways to vote: Voice vote (yea or nay) Division vote (stand or raise hands) Roll call vote (yea or nay when called on) Why Use? STEP 1: Be Recognized STEP 2: Make a Motion STEP 3: Get a Second Basic Procedures Where Can it Fail? How to Amend Subsidiary Motions STEP 4: Discussion STEP 5: Vote Unclassified Motions Incidental Motions Privileged Motions First Decision

X X Where can a Motion Fail? STEP 1: Be Recognized STEP 2: Why Use? STEP 1: Be Recognized STEP 2: Make a Motion STEP 3: Get a Second Basic Procedures Where Can it Fail? How to Amend X Subsidiary Motions STEP 4: Discussion STEP 5: Vote Unclassified Motions Incidental Motions Privileged Motions First Decision

How Do I Amend a Motion? STEP 1: Be Recognized STEP 2: Make a Motion Why Use? STEP 1: Be Recognized STEP 2: Make a Motion STEP 3: Get a Second Basic Procedures Where Can it Fail? How to Amend Subsidiary Motions STEP 4: Discussion STEP 5: Vote Unclassified Motions Incidental Motions Privileged Motions First Decision

X X X How Do I Amend a Motion? Why Use? Basic Procedures Where Can it Fail? Make Motion Get a Second Discussion Vote How to Amend X X Subsidiary Motions Unclassified Motions Vote Discussion Get a Second Make Motion Amendment Incidental Motions X Privileged Motions First Decision Recognized Make Motion Get a Second Discussion Vote

X X X How Do I Amend a Motion? Why Use? Basic Procedures Where Can it Fail? Make Motion Amendment Get a Second Discussion Vote How to Amend X Subsidiary Motions Unclassified Motions Vote Discussion Get a Second Make Motion Amendment Incidental Motions Privileged Motions First Decision Recognized Make Motion Get a Second Discussion Vote

Other Motions STEP 1: Be Recognized STEP 2: Make a Motion STEP 3: Why Use? STEP 1: Be Recognized STEP 2: Make a Motion STEP 3: Get a Second Basic Procedures Where Can it Fail? How to Amend Subsidiary Motions STEP 4: Discussion STEP 5: Vote Unclassified Motions Incidental Motions Privileged Motions First Decision

Postpone Indefinitely Subsidiary Motions Use “Postpone Indefinitely” to set aside an issue forever. This will effectively kill the motion. Use “Postpone Definitely” to set aside an issue to a specific time. Use “Previous Question” to end debate on a motion. Use “Refer to Committee” to set aside an issue until a smaller group has a chance to consider the details and report back. Use “Lay on the Table” to put an issue for consideration aside until such a time as the board would like to revisit it. Why Use? Basic Procedures Previous Question Lay on the Table Postpone Definitely Postpone Indefinitely Refer to Committee Require a 2nd? YES Debate Allowed? NO Can you Interrupt? Majority or 2/3s? 2/3s Majority Where Can it Fail? How to Amend Subsidiary Motions Unclassified Motions Incidental Motions Privileged Motions First Decision

Other Motions STEP 1: Be Recognized STEP 2: Make a Motion STEP 3: Why Use? STEP 1: Be Recognized STEP 2: Make a Motion STEP 3: Get a Second Basic Procedures Where Can it Fail? How to Amend Subsidiary Motions STEP 4: Discussion STEP 5: Vote Unclassified Motions Incidental Motions Privileged Motions First Decision

Unclassified Motions Use “Rescind” to change the previously approved actions of the board. This can be used until the action is irreversible. Use “Take from the Table” to once again discuss a motion previously placed on the table. Why Use? Basic Procedures Take from the Table Rescind Require a 2nd? YES Debate Allowed? NO Can you Interrupt? Majority or 2/3s? Majority 2/3s Where Can it Fail? How to Amend Subsidiary Motions Unclassified Motions Incidental Motions Privileged Motions First Decision

Incidental Motions Use “Suspend the Orders of the Day” to allow for business to be considered that is not officially placed on the agenda. Use “Appeal from the Decision of the Chair” to appeal a ruling by the Chair on any issue (i.e. overturn the decision). Use “Point of Order” to call attention to a violation of parliamentary rules. Use “Withdraw a Motion” to remove it from consideration before it can be voted upon. This effectively kills the motion. Use “Point of Information” to request information or clarification about some issue being discussed. Why Use? Basic Procedures Point of Order Point of Info. Appeal the Chair Suspend the Orders Withdraw a Motion Require a 2nd? NO YES Debate Allowed? Can you Interrupt? Majority or 2/3s? Neither Majority Where Can it Fail? How to Amend Subsidiary Motions Unclassified Motions Incidental Motions Privileged Motions First Decision

Privileged Motions Use “Question of Privilege” to request action regarding a question of rights. Use this to complain about heat, noise, etc. Use “Recess” to provide a short intermission. Use this if you wish to take a timed break (bathroom, etc.). Use “Adjourn” to end the meeting for the day. Why Use? Basic Procedures Adjourn Recess Question of Privilege Require a 2nd? YES NO Debate Allowed? Can you Interrupt? Majority or 2/3s? Majority Neither Where Can it Fail? How to Amend Subsidiary Motions Unclassified Motions Incidental Motions Privileged Motions First Decision

Your First Decision Why Use? With several corrections that need to be made, we may change the board badge color for the 2015-2016 Key Club year. Here are some things to consider: The board badges have been gold with black lettering for the last 5 years Our board has had silver, white, red, and blue badges in the past (with different color lettering) Basic Procedures Where Can it Fail? How to Amend Subsidiary Motions Unclassified Motions Incidental Motions Privileged Motions First Decision