REACH Computer Resource Center CIS 250 Test #3 Review REACH Computer Resource Center

PowerPoint Is currently available on the REACH website: http://reach.louisville.edu/ Click “Prepare for Exams” Click “See the Schedules for CIS Courses” Click “CIS 250”

Test Review Focus Sorting and Filtering Adding Total Rows Calculating Subtotals PivotTables and PivotCharts Practice Problems

Creating Tables Select a cell in the list of data that you prepared On the Ribbon, click the Insert tab In the Tables group, click the Table command In the Create Table dialog box, the range for your data should appear, and the My table has headers option is checked If necessary, you can adjust the range

Sorting and Filtering Sorting You can sort data by text (A to Z or Z to A), numbers (smallest to largest or largest to smallest), and dates and times (oldest to newest and newest to oldest) in one or more columns.  Filtering Filtered data displays only the rows that meet criteria that you specify and hides rows that you do not want displayed. 

How to Add a Total Row in Excel Click anywhere in the table to bring up the Table Tools You’ll see check boxes in Table Style Options Check Total Row to add it instantly Then click each cell in the total row to pick a function (SUM, AVERAGE, etc.) from the drop down arrow

Calculating Subtotals You can use Excel 2016's Subtotals feature to subtotal data in a sorted list. To subtotal a list, you first sort the list on the field for which you want the subtotals, and then you designate the field that contains the values you want summed — these don't have to be the same fields in the list. Excel does not allow you to subtotal a list formatted as a table. You must first convert your table into a normal range of cells.

Calculating Subtotals How to add a subtotal to a worksheet? 1. Sort the list on the field for which you want subtotals inserted. 2. Click the Subtotal button in the Outline group on the Data tab.

Calculating Subtotals 3. Select the field for which the subtotals are to be calculated in the At Each Change In drop-down list. 4. Specify the type of totals you want to insert in the Use function drop-down list. 5. Select the check boxes for the field(s) you want to total in the Add Subtotal To list box. 6. Click OK.

Calculating Subtotals Helpful Hint: When you use the Subtotals feature, you aren't restricted to having the values in the designated field added together with the SUM function. You can instead have Excel return the number of entries with the COUNT function the average of the entries with the AVERAGE function the highest entry with the MAXIMUM function the lowest entry with the MINIMUM function the product of the entries with the PRODUCT function

Custom Sorting You can create a custom list to define your own sorting order if you aren’t able sort data in the order you need.

PivotTables & PivotCharts Excel 2016 has an option of creating PivotTable, as name implies it pivots down the existing data table and tries to make user understand the crux of it.

PivotTables & PivotCharts To start out with making PivotTable, make sure that all rows and columns are selected. Navigate to Insert tab, click PivotTable.

PivotTables & PivotCharts You will reach Create PivotTable dialog box. Excel fills in data range from first to last selected columns and rows. You can also specify any external data source to be used. Finally choose worksheet to save the PivotTable report. Click OK to proceed further

PivotTables & PivotCharts PivotTable will appear. Now we will populate this table with data fields which is being present at the right side of the Excel window.

PivotTables & PivotCharts We start off with enabling Platform field, and then other fields. Excel start filling cells in a sequence you want to populate. The Platform field will come first in the PivotTable as shown in screen shot.

PivotTables & PivotCharts For creating chart of PivotTable, go to Insert tab, click Column select an appropriate chart type.  In this example we will create a simple 3-D Column chart.

PivotTables & PivotCharts Chart content can be changed by using the options at the bottom-left of its area.

Conditional Formatting Creating Rules Select the desired cells for the conditional formatting rule From the Home tab, click the Conditional Formatting command Choose the desired conditional formatting type, then select the desired rule (or choose New Rule to do it manually)

Conditional Formatting Greater than conditional formatting example Write in the value desired ($4000) Select the desired color and formatting (Dark Green) The conditional formatting will be applied to the selected cells

Things to Remember…. If the question asks for the 2nd, 3rd, 4th…. Biggest or smallest, what function? Rounding to the nearest dollar? If a condition requires “Any” or “All”, what function will you most likely use? If the questions says your answer “must be copied down” what is that referring to? When nesting an IF statement with AND/OR/NOT, which goes first? Be careful: Is the questions asking for a formula or the actual answer?

Practice Question Question (Excel) A suburban gas company gives a discount on propane heating fuel to residential customers based on the quantity purchased. Write a formula which calculates the correct price to charge a customer based on the following conditions: · no discount (zero dollars off the total amount due) if the customer purchases less than 500 gallons of propane · a five percent discount on all fuel purchased if the customer buys less than 2,000 gallons of propane · a ten percent discount on all fuel purchased if the customer buys 2,000 gallons or more of propane Assume that cell A1 shows the total quantity (in gallons) of propane purchased and cell B1 is the price per gallon. The formula should calculate the total amount that the customer should pay, after discount (if any) has been applied. Answer =IF(A1<500,A1*B1,IF(A1<2000,A1*B1*.95,A1*B1*.90)) =IF(A1<500, A1*B1, IF(A1<2000, A1*B1*.95, A1*B1*.90)) =A1*IF(A1<500,B1,IF(A1<2000,B1*0.95,B1*0.90))

Practice Question Question (Excel) Review the accompanying workheet image containing employee information and then provide an answer in the blank space below. Salespeople who have been employed for more than six years and have annual sales of more than $22,000 are to be assigned a job level code of 2. All other employees should be assigned a job level code of 1. Without using a nested IF statement, create a formula in cell E2 that will assign an appropriate job level for Linda. The formula must then be copied down the entire column so that it will work for all of the other employees. Answer =IF(AND(C2>22000,D2>6),2,1)

Practice Question Question (Excel) Carefully examine the accompanying worksheet image. Airline passengers may have to pay a separate fee for checked bags at the time they obtain a boarding pass for their initial flight. If cell A1 contains the number of checked bags, provide a formula using only the cell references in the accompanying table that will correctly determine any baggage handling fee(s) that passengers must pay for their luggage. Note: The fee for the second bag is in addition to that charged for the first piece of checked luggage. Answer =IF(A1=B4,C4,IF(A1=B5,C4+C5,C3))

Practice Question Question (Excel) What value is returned in a worksheet when the following formula is evaluated? =OR(25 < 24, MIN(1, 10) < 2, 3 <=  2 + 1) Answer   TRUE FALSE   numeric   error None of the answers provided are correct

None of the answers provided is correct Question (Excel) Open the attached template file and examine the data closely. What would be the result of the following Excel formula? =IF(LARGE(D5:D9, 2) < SMALL(C5:C9, 2), "D5", D7) Answer   55   65   D5   D7   None of the answers provided is correct

Practice Question What is the result of evaluating the following formulas? (a) =IF(AND(6>3,3>8,2>7),"Access","Excel") Excel (b) =IF(OR(1>3,8>2),"yes",5) Yes (c) =IF(OR(AND(4>2,2>3),OR(8>7,4>5)),7,9) 7 (d) =IF(AND(6>3,4>7),IF(5>2,8,7),IF(5>3,3,9)) 3

Practice Problems Open the Excel Document and begin working through the practice problems