Report 4. Employees with Incomplete Time Evaluation Results This report lists the employees that either had an error executing time evaluation or don’t have up-to-date time evaluation results. Either the ‘Time Recalc. Date.’ field will show the last day for which the time evaluation results exist, or the ‘Time Eval. Error’ field will.

Pre-Payroll Audit Report Report 5- Excluded employees Spoolfile PY_CCXX_PAXX_PRE_PAYROLL_AUDIT_EE_LOCKED_FOR_PAYROLL_RPT List the employees that are locked for payroll execution, i.e. for these employees, payroll will not executed

Report 5- Employees locked for payroll execution This report lists the employees that are locked for payroll execution, i.e. for these employees, payroll will not executed. Payroll results will not be produced for these employees. This information can be located in IT0003.

Pre-Payroll Audit Report Report 6- Number of employees for retro-active accounting by date Spoolfile Name PY_CCXX_PAXX_PRE_PAYROLL_AUDIT_NBR_EE_BY_RETRO_DT_RPT List the number of employees by retro-active accounting date for the period selected. List the employees with their basic organizational information by retro-active accounting date for the period selected

Report 6.- Number of Employees by Retro-Active Accounting Date-Summary Report This report lists the number of employees by retro-active accounting date for the period selected. Payroll will run retro-actively back to the payroll period that encompasses the retro-active accounting date

Report 6.- Number of Employees by Retro-Active Accounting Date-Summary Report

Pre-Payroll Audit Report Report 7- Employees changed payroll area within the payroll period Spool file Name PY_CCXX_PAXX_PRE_PAYROLL_AUDIT_EE_WITH_CHANGED_PA_RPT List all employees for which the payroll area has been changed during the period selected. For these employees, payroll, FICO, 3PR and DME should run first for the old payroll area first and then for the new payroll area within the same payroll period to avoid potential issues

Report 7. Employees with Changed Payroll Area This report lists all employees for which the payroll area has been changed during the period selected. For these employees, payroll, FICO, 3PR and DME should run first for the old payroll area first and then for the new payroll area within the same payroll period to avoid potential issues  

MODULE 4b - Master Data Completeness Check OBJECTIVES …. Provide an overview of the process for running the Master Data Completeness Check Identify the spoolfiles generated by this report Explain the errors from each report, and how to correct Identify Roles and Responsibilities

“Standard” Payroll Cycle Service Delivery Model Payroll Function/Activity Functional Responsibility #4B. Run Master Data Completeness Check Day 1 Centralized report generation with DOF, Payroll Services Division Decentralized to School Boards for report review, analysis, and error correction Identifies Master Data errors that will prevent payroll from running This report can be run on an as need basis for your board. Use BPP = sPay062 Master data completeness check BPP. School Boards can run this at their site

Master Data Completeness Check Transaction code: ZRHRPY025 Creates the following reports: Position assignment for employee inconsistent master data Master data missing for payroll processing Cost Center missing or blocked Discrepancy between Company Code and Business Number Province of residence does not match permanent residence Invalid Payroll area assigned to employee Missing professional number for teachers Early Warning of errors before Payroll Runs There will be a series of batch jobs set up to run these reports by Company Code and Payroll Area, bi-weekly or monthly depending on Payroll Area. This job will be run by Payroll Services and the boards will be notified when complete and available for them to review

Master Data Completeness Check Report 1- Position assignment for employee inconsistent report Spool file Name = PY_CC##_PA##_MASTER_DATA_CHK_POSITION_ASSIGNMENT Active employee on the default position, inactive employee on an active position

Master Data Completeness Check

Master Data Completeness Check Report 2- Master data missing for payroll processing Spoolfile PY_CC##_PA##_MASTER_DATA_CHK_MASTER_DATA_MISSING_RPT All employees selected have the following master data infotypes: Infotype 0002 – Personnel data Infotype 0006 – Address, Subtype=1 Infotype 0007 – Planned working time Infotype 0008 – Basic pay, Subtype=0 Infotype 0009 – Bank details, Subtype=0 Infotype 0041 – Date specifications, Date type=D2 Infotype 0224 – Canadian Taxation

Master Data Completeness Check

Master Data Completeness Check Report 3- Cost Center missing or blocked Spool file= PY_CC##_PA##_MASTER_DATA_CHK_COST_CENTER_MISSING_RPT For all employees, check if a cost center is available on IT0001,

Master Data Completeness Check

Master Data Completeness Check Report 4- Discrepancy between Company Code and Business Number Spoolfile PY_CC##_PA##_MASTER_DATA_CHK_CC/BN-DESCREPANCY_RPT For all employees, verify that the combination of company code. This idicates that the tax screen has not been completed or exist. IT0224 – CANADIAN TAXATION

Master Data Completeness Check

Master Data Completeness Check Report 5- Province of residence does not match permanent residence Spoolfile PY_CC##_PA##_MASTER_DATA_RESIDENCE_DESCREPANCY_RPT For all employees, verify that the province of residence on IT0224 (PA0224-PROVR) is identical to the province of the employee’s address on IT0006/Subtype=1 (PA0006-STATE).

Master Data Completeness Check

Master Data Completeness Check Report 6- Invalid Payroll area assigned to employee Spoolfile PY_CC##_PA##_MASTER_DATA_INVALID_PAYROLL_AREA_RPT For all employees, verify that the payroll area on IT0001.

Master Data Completeness Check

Master Data Completeness Check Report 7 - Employee with Missing Professional Number Spoolfile PY_CC##_PA##_MASTER_DATA_MISSING_PROFESSIONAL_NBR_RPT For all teachers, if this shows up, you did not enter your professional number on IT0032/Subtype 0001. this is important for the interface to CEDAR and would impact days taught and claimed as well as any reports that require this field. This will not stop payroll from processing.

Master Data Completeness Check

MODULE 5 - Payroll Simulations OBJECTIVES …. Provide an overview of the process for running a Payroll Simulation Review the output Exercise-Run Pay Simulation

Standard Payroll Cycle Service Delivery Model Payroll Function/Activity Functional Responsibility #5.Run Payroll Simulation DAY 1-9 Centralized with DOF, Payroll Services Division Decentralized to boards to run on an individual as required basis Identifies payroll errors requiring escalation, analysis, and resolution - begins day 1 and runs through to day 9. Errors are visible and should be identified and corrected before real pay is run. This is a repetitive process. As it is a simulation, it is important to note that pay results are not produced

Pay Simulation Demonstrate Pay Sim – EE# Provided by Trainer Exercise Pay Sim

MODULE 6 - Payroll Real and Match Code W OBJECTIVES …. Provide an overview of the process for running Payroll Real Review Match Code W Roles and Responsibilities

“Standard” Payroll Cycle Service Delivery Model Payroll Function/Activity Functional Responsibility #6. Run Payroll REAL Day 10 Match Code W Day 11-14 Centralized with the DOF, Payroll Services Division Decentralized to School Boards for error analysis and resolution Creates payroll results in a Results Table which cannot be changed once payroll is closed Generates an error report called Match Code W which identifies all employees for whom errors have occurred and payroll has to be run again Identifies the “pay errors” that may or may not be time driven

“Standard” Payroll Cycle Service Delivery Model What is Match Code W? Matchcode W is a list of all personnel numbers in a selected payroll area and payroll period that were rejected by the payroll program because of incorrect data. This means that the payroll has yet to run successfully for these personnel numbers Creates payroll results in a Results Table which cannot be changed once payroll is closed Generates an error report called Match Code W which identifies all employees for whom errors have occurred and payroll has to be run again Identifies the “pay errors” that may or may not be time driven

MODULE 7 - FICO, 3PR, and Pre-DME Simulations OBJECTIVES …. Provide an overview of the process for running FICO, 3PR, AND Pre-DME Simulation Accessing Spoolfiles Roles and Responsibilities Get Trishan to the classroom on time

“Standard” Payroll Cycle Service Delivery Model Payroll Function/Activity Functional Responsibility #7. Run Simulations for: FI/CO Third Party Remittance Pre-DME Centralized running of the functions in SAP with DOF, Payroll Services Division Decentralized to School Boards for error analysis and resolution Simulates the following to enable error identification, analysis, and resolution before the functions are performed for real: Creation of a journal entry form document and posting log Postings to GL accounts – FI/CO Creation of vendor pay files - Third Party Creation of a file for direct deposit and cheque payments – Direct Deposit FI/CO and 3rd Party Remittance results broken out by company code for escalation to and review, analysis, and correction by each School Board FICO simulation is executed to ensure all FICO documents will be balanced, all cost centers and GL accounts are valid and active. The job spool file needs to be verified for errors, the spool file will show the employees for which the postings do not balance. The simulation documents need to be verified in transaction PCP0 for errors, alike missing cost center, invalid cost center or other missing information. Either master data or configuration will need to be corrected if necessary. 3rd Party 3PR simulation is executed to ensure all 3PR remittance can be processed. The job spool file needs to be verified for errors. Usually there will be no errors. Pre-DME SIMM DME simulation is executed to ensure all payments can be processed. The job spool file needs to be verified for errors. Usually errors will be caused by missing or incomplete master data.

“Standard” Payroll Cycle Service Delivery Model Payroll Function/Activity Functional Responsibility #8. Run Payroll REAL Match Code W Day 11 Centralized with the DOF, Payroll Services Division Decentralized to School Boards for error analysis and resolution Creates payroll results in a Results Table which cannot be changed once payroll is closed Generates an error report called Match Code W which identifies all employees for whom errors have occurred and payroll has to be run again Identifies the “pay errors” that may or may not be time driven

Evaluation Please complete the course evaluation sheets. Your input will help to shape future enhancements in the SAP R/3 Training Program.